DATE:
April 1, 2019
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for March 2019
Please see memo below.
DATE:
April 1, 2019
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for March 2019
Please see memo below.
DATE:
April 4, 2019
TO:
All Principals
All Budget Directors
FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets & Audits
Derek Anderson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Michael Heaps, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing
SUBJECT:
Year-End Processing Deadlines
Please observe the following critical deadlines listed in the memo below regarding the financial year-end processes for the 2018-19 year. Please review these dates as they could have a major effect on your location’s ability to operate.
Due Friday, March 29, 2019
Remember to send out the emails so your SCC members can respond back that they have participated in the development of the 2019-20 School Land Trust Plan. This year, in order to count this report as complete, 80% of the members need to respond. That means you can only have 1 possibly 2 members not respond. Please keep a watch on this report and if members are not responding call and ask them to find the email and complete it.
Thank you for all of your help so we can get these reports to our Board Members for their approval.
Please see document below for important dates and reminders.
DATE:
March 25, 2019
TO:
All Principals
FROM:
Cheryl Matson, Director of Insurance Services
SUBJECT:
Volunteer Hours
Volunteer reports need to be submitted to Insurance Services.
Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period from December 1, 2018 to March 31, 2019.
Please complete this form and return it to
Cheryl Matson, Director of Insurance Services by
April 30, 2019.
Applications are now open for the summer History Academy for 4th, 5th, and 6th grade teachers. The Academy will run June 3, 4, 5, 6, and 7th. Teachers will receive instruction on using literacy skills to teach history, and will receive a stipend for attending and completing the Academy.
Priority will be given to school teams of a 4, 5 and 6 grade teacher or teams of grade level teachers. Only 15 slots are available. Applications need to be emailed to Pam Su'a at pamela.sua@jordandistrict.org by April 10.
To apply please submit the following information:
Selected teachers will be notified by April 15 and given further details.
DATE:
March 20, 2019
TO:
Principals
Assistant Principals
Administrative Assistants
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
Name Change Affidavit and Certification
Utah Administrative Code R277-419-10(4) allows schools to use a name other than what appears on a birth certificate provided the parent(s)/legal guardian(s) aver that there is a compelling need to protect their child.
When parent(s)/legal guardian(s) request such action, schools shall provide them with the “Name Change Affidavit and Certification” form. This form is found online at http://planning.jordandistrict.org/resources/school/. Once the form is completed and notarized it is returned to the school and the change is made in Skyward as though the student’s birth certificate had been changed. Place the original in the student’s cumulative folder and provide a copy for the parent(s)/legal guardian(s).
The new name identified on the form will be used as the official name designated on Jordan School District’s official transcripts and records. The “Name Change Affidavit and Certification” form does NOT constitute a legal name change.
After the name is changed in Skyward the school shall contact Information Systems who will update the student’s state SSID information.
Xc:
Name Change Affidavit and Certification
This training is for parents, teachers, related services personnel, administrators, and anyone else interested in helping kids with High Functioning Autism to succeed and thrive.
Please see flyer for details.
The attached process should be followed when anyone applies for or administers a state or federal grant.
The Avoid Deny Defend Student Training Video is available on the Auxiliary Services Web Site.
Please direct any parents/guardians that want to view this video to the Web page. The District welcomes opportunities for parents/guardians to preview curriculum being taught to students, to include emergency response strategies. Avoid Deny Defend has been added to supplement the existing Lockout and Lockdown protocols.
March 28, 2019
Elementary and Secondary Licensed Employees
Riverton High (Gym)
12476 S Silverwolf Way
Riverton Ut 84065
4:30-6:00 p.m.
See flyer below for more details. Please remember to bring your ID badge, as this event is for JSD licensed employees only.
The PowerPoint Presentations given, by Ben Jameson, in the March 19th Principals' Meeting are attached below. Please see the appropriate file for your level.
DATE:
March 12, 2019
TO:
School Psychologists, Elementary Counselors, School Social Workers
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
March Guidance Meeting
Our next Guidance meeting is scheduled for March 29, 2019 from 12:30 – 3:30 p.m. The meeting will be held at the Jordan School District Auxiliary Services Building (ASB) (7905 South Redwood Road) in the auditorium. Kim Lloyd, Director of Special Education, and members of her staff will provide us with a presentation on the Combination RTI Discrepancy Model for determining eligibility of students with Specific Learning Disabilities (SLD) that will be used throughout our district effective beginning in the Fall of 2019.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
DATE:
March 12, 2019
TO:
Principals
Assistant Principals
Attendance Secretaries
Financial Secretaries
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
Accepting and/or Denying Late Enrollment Permit Applications
Permit applications submitted after the third (3rd) Friday of February for the following school year or any permit for the current school year, must be approved based on the “adjusted capacity” of the school. The adjusted capacity is the total number of students who could be served in a school if each teacher were to have a class size based on the staffing ratio for each grade level (§53G-6-401). Late enrollment permit acceptance is determined by the staffing ratio as follows:
Schools must use the following standards for accepting and/or rejecting an application (§53G-6-403):
The standards for accepting or rejecting an application for enrollment may include:
The standards for accepting or rejecting an application for enrollment may NOT include:
Using the waitlist in PowerSchool and the standards listed above, permit applications are granted (seated) by the school on a first-come, first-served basis for the entire school year.
Please contact Travis at 88251 (801.567.8251) should you have any questions.
DATE:
March 14, 2019
TO:
All Jordan School District Principals (with bus route students)
FROM:
Scott Thomas, Administrator of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Jones, Transportation Trainer/Risk Coordinator
SUBJECT:
State Required Bus Evacuations and School Bus Safety 2018-2019
State required semi-annual school bus evacuations have been scheduled for this spring. This applies to those students that ride the bus daily to and from school.
The evacuations will be conducted during the week of:
Monday, April 22, 2019 thru Friday, April 26, 2019
Your school’s regular bus driver will perform this evacuation as they drop your students off in the morning, one day during that week. This procedure takes place at your school and is located in your normal bus drop off/pick up zone. All professional school bus drivers that transport students are required to perform evacuation procedures in case of an emergency. Bus evacuation will be through the rear door, side door, front door or a combination. Students will then, under the direction and supervision of the bus driver, evacuate and meet in a safe place approximately 100 feet away from the bus.
Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.
We appreciate all you do to help us safely transport your students.
We are looking forward to our next JELL sessions! The morning will focus on the how & why of data within the instructional cycle, including how to use data to create school-wide goals and a school-wide instructional strategy. The afternoon will be a guided planning time for you and your leadership team.
We will offer a Principal PLC in preparation for the JELL Sessions.
“Ensuring your PLCs Improve Teaching & Learning, Part 2.”
DATE:
March 14, 2019
TO:
Principals
2019 Graduating Interns
FROM:
June LeMaster, Ph.D., Human Resource Administrator
Anthony Godfrey, Ed.D., Associate Superintendent
SUBJECT:
Intern Graduations 2019
It is a long-standing practice in Jordan School District to allow full time, in state partnership university teacher interns to take one (1) day leave to attend either their own university commencement or convocation, without penalty. This year, this practice is expanded to allow all full time university interns including teacher interns, school psychologists and counselor interns, etc., the same privilege. Interns attending both in state and out of state university commencement ceremonies are allowed one (1) day; therefore, some interns may need to choose between commencement and convocation.
If a substitute is needed for coverage, the intern is responsible for requesting a substitute through Frontline (formerly known as AESOP). The absence reason entered should be “other” and in the blue “notes to administrator box”, the intern should add the following information “District excused 0050 - personal graduation”. For additional assistance, please contact Juli Martin at 801-567-8219.
See dates for the in state 2019 University Commencement and Convocation Ceremonies on the attached memo.
DATE:
March 1, 2019
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for February 2019
Please see memo below.
DATE:
February 22, 2019
TO:
Principals
Special Education Staff
School Secretaries
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Closeout for the 2018-19 School Year
Please note that Special Education purchase orders/requisitions for the 2018-19 school year must be received by Friday, April 12, 2019 @ 5:00 p.m. Please remember the following:
Staff will be notified of the new budget allocation amount prior to the start of the new school year. Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.
As you close out your budgets for the current school year, please note the following:
Coding for Purchase Orders/Requisitions and NPO’s:
FUND | TYPE | LOCATION | PROGRAM | FUNCTION | OBJECT |
10 | E | (School #) | 1295 | 1090 | Use object code |
If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.
DATE:
Thursday, March 7, 2019
TO:
Elementary Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Tableau Account Set Up – Acadience Reading MOY Data Dashboard
The Evaluation, Research & Accountability Department is excited to announce the rollout of a new data visualization system that will allow school administrators to drill into their achievement data in new and more meaningful ways at the click of a mouse. We have purchased Tableau, which is a data visualization software platform that allows us to design interactive charts, graphs, and crosstabulations that you can filter by subgroups such as students with disabilities, EL students, socioeconomic status, gender, race/ethnicity, etc. The first release of dashboards will come from your school’s middle of the year Acadience Reading data.
In order for schools to see and use these dashboards, principals will need to set up their Tableau account. Principals will receive an email from Tableau prompting them to join. Please see the attached step-by-step instructions to set up the school account. Once the set up process has been completed, we will push out your MOY Acadience Reading dashboards.
Principals may share Tableau account login information with their assistant principals. Sensitive student and teacher information will be included in these data dashboards; therefore, principals may not share login information with school personnel other than assistant principals. Please contact Ben Jameson with any questions at 801-567-8243 or ben.jameson@jordandistrict.org.