Jordan School District
DATE:
February 1, 2017
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
January 31, 2017 Enrollment
See attached memo.
DATE:
February 3, 2017
TO:
Elementary School Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services
District Nurses
SUBJECT:
Preschool Vision Clinics
Attached you will find a flyer for parents regarding upcoming Preschool Vision Clinics. You may want to put this on your school letterhead to give out at your kindergarten orientation and/or parent/teacher conferences.
Administrators:
See attached materials used in the training given by Lisa Lawrence at the February 7th Principal Meeting.
This course is designed for Elementary Administrative Assistants to learn about the G Suite for Education. The G Suite for Education (formerly called Google Apps for Education) core services are the heart of Google's education offering to schools. See flyer below for courses offered.
DATE:
January 30, 2017
TO:
School Psychologists
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
February School Psychologists’ Meeting
A school psychologists’ meeting has been scheduled for Friday, February 10, 2017, from 12:30 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). Michelle Christiansen will provide us with training on Medicaid. We will also have staff from Information Systems provide training on uploading 504 accommodations to Skyward. We need you to bring your laptops to this meeting as staff from Information Systems will be encrypting your laptops.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
Elementary Principals: The Elementary Testing Bulletin is posted below.
Copies of the TC-40D Tax Exemption Form for a Dependent with a Disability can currently be found in two places on the Special Education website. Under the Staff Information tab, and then by clicking on Forms, it can be found under the heading "TAX Form". Additionally, parents can locate the form under the Parent Information tab and by scrolling to the bottom of the page. Parents of students with disabilities who wish to take advantage of this tax exemption will be required to obtain the signature of a school district representative who can certify that the dependent qualifies. The verification form should be signed by the school principal (LEA) or their designee.
The dependent must have a current IEP and must be eligible under one of the identified classifications or categories of disability (please see TC-40D Form for eligible disabilities). Please note that students with learning disabilities, emotional disturbances and communication speech language disorders only are NOT ELIGIBLE. Should a parent request that the school sign the TC-40D Tax Exemption Form, please check that the student is on a current IEP and verify that the student is being served under one of the eligible categories of disability.
Please contact your teacher specialist if you have any questions.
Next week, February 6-10, is National School Counseling week. Our counselors truly care for students and make a difference in their lives. Please take a minute to show your appreciation for their contributions in your school.
Elementary schools were given the option to transmit their payroll electronically to the Payroll Department by scanning, and then by emailing to the Payroll Department, using the District encrypted email called MoveIt (to protect personal information on payroll, copiers and District email may not be used for transmitting payroll). Elementary schools began this delivery method a couple of months ago, and Payroll has then been printing and distributing the time sheets accordingly. The employees involved in this have appreciated the new process, as they do not need to leave the schools and travel across town to deliver what is now only a few pieces of paper.
Beginning next month (February 1), these payrolls will be sent electronically with MoveIt from the Payroll Department to the departments for signatures as well. This way departments will no longer need to travel to pick time sheets up, or to deliver them back to the Payroll Department. The ONLY change that you will see with this is the delivery of the paper time sheets. All other processes and steps you have previously done will remain the same.
Here is a breakdown of the changes that will be effective February 1:
Please remember not to send in originals, as this could cause duplicate time sheets. Also, all True Time employees should use the True Time system to record their time for any extra jobs rather than using a paper time sheet.
As you are already aware, Payroll has been continually changing and becoming more efficient using technology over the past couple of years. Because of these many payroll changes, and to avoid conflicting information between departments and schools regarding payroll, we ask that you please clarify or discuss any payroll issues and/or concerns through the Payroll Department.
We thank you for your continued support, suggestions, and especially for your hard work in helping Payroll run smoothly each month. If you have any questions, please contact Sarah Palmer, Payroll Director, at 801-567-8154 or email sarah.palmer@jordandistrict.org.
We have another group of surplus items on PublicSurplus.com for reallocation to schools - it will run 01/26/2017 - 02/09/2017 and will roll over to public auction on 02/09/2017 for a week. Please take a look and see if there is anything you need for your school. There are solid wood sled chairs, solid wood tables, as well as three (3) pianos.
Please remember that your school needs to do their surplus paperwork and turn it in with all signatures if you want to be scheduled for pickup. Please do not delay in getting your paperwork in so that we can schedule you for our next surplus pickup.
If your school has remodels or special projects coming up this summer, please start getting your surplus together now so that we aren't trying to push everything through at the last minute.
As always thank you for your help and cooperation.
Fixed Assets and the Surplus Warehouse
You are invited to a furniture show at the Jordan School District Auxiliary Services Building, 7905 South Redwood Road, West Jordan, Utah. The vendors will be in the auditorium on the North end of the building February 14, 2017 from 9:00 am to 3:00 pm. This is sponsored by the Purchasing Department.
This is a good time to come meet the vendors on State Contract and see what they have to offer in the way of traditional and collaborative type furniture.
Please remind your staff that all employees and their spouses covered on the Jordan School District PEHP medical plan are eligible to participate in the health incentive program. You and your spouse can earn $50 each by participating in the free bio metric testing session and completing a health assessment. Locations of testing sessions located within the district are attached.
DATE:
January 20, 2017
TO:
Principals
Elementary Administrative Assistants
Secondary Registrars
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services
SUBJECT:
Elementary and middle school non-transferred student files Retention Schedule
A school will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12. In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law. These records are to be handled as follows: (refer to page 51 in the Planning & Student Services Manual).
Non-transferred Records (Dead Files):
Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be retained at the elementary or middle school until three (3) years after the student would have graduated. At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.
The following remain in the file:
Examples of these files may include:
Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention. If they are active in another school within the State, contact that school and have them officially request the record.
Questions, please contact Student Services at 801-567-8183.
Thank you.
Reminder that the 5th Annual SCC Conference and Training will be held today, January 12th from 3:30 - 8:00 pm at Highland High School. This is free for school community council members, teachers, principals, legislators, school board members and others interested in school community council issues.
See flyer for details.
Send your teachers to an excellent class that will help them to reach all of their students using simple strategies for connecting with diverse populations. Substitutes will be paid out of fund 5218. See flyer for details.
All schools are required to hold School Safety / Incident Command Committee Meetings, at least quarterly. The District is required to maintain records of these meetings. We have created an online Report of Safe School Meetings to replace the previous report form.
Here is the link : https://goo.gl/forms/G5YTPLrFUZFHJ58G2
This report is found on the Auxiliary Services web site, under the tab Safety/Security/Risk Mgnt, pulldown menu item Reports/Forms/Documents. You will no longer need to send a copy of your written report to Ron Boshard, Risk Management Coordinator. We hope this will make reporting your Safe School Committee Meetings easier and more efficient. Please contact Peggy Margetts (x88753) with any questions.
The mileage reimbursement rate is based upon the IRS rate. Effective January 1, 2017, the reimbursement rate is $0.535 per mile. Please use the attached form when submitting for mileage reimbursement. All 2016 mileage reimbursement requests should be submitted as soon as possible.
DATE:
January 3, 2017
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
December 31, 2016 Enrollment
See attached memo.
