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Category: Elementary Info

Published on

TO:
Building & District Administrators
Administrative Assistants

FROM:
Caleb Olson, Consultant, Planning & Enrollment

The "Assistant Principal Directory" has been updated for 2024-25 and can be downloaded at the links below. These links will remain valid for the entire school year; if changes occur at your school, please communicate them to me so that I can make updates and upload the directory. The date of the last update is located at the bottom of each directory page.

 

Published on

DATE:     
August 8, 2024

TO:   
Principals
Administrative Assistants

FROM:  
Michael Anderson, Associate Superintendent
Jordan School District Nurses

SUBJECT:    
Immunization Policy and Guidelines, Skyward and USIIS Inservice

Jordan School District Nurses will be conducting this inservice on:

Friday, September 20, 2024
9:00 – 11:00 a.m.
ASB (Auxiliary Services Building), PDC Room 102

This inservice is open to all office staff and administrators. It is not required that you attend; however, if you are involved with student registration, this inservice will be of benefit to you since immunization status is an important part of the registration process.

Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list for 2024-25.

Published on

DATE:
August 8, 2024

TO:  
All Principals
Administrative Assistants

FROM:    
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT: 
Medication Administration Training

Utah State Law and District Policy requires that all school personnel delegated to administer medication to students in schools must complete Medication Administration Training.

New employees who will be giving medication are required to attend the live training on Friday, September 13, 2024. Prior to this meeting, they need to view the online training, click on this link Jordan Nursing Services click on Medications, and then Medication Inservice (use a browser other than Firefox).

Employees who have attended this training and have a certificate of completion will not be required to attend this meeting. However, they will be required to recertify by viewing the online training video and completing the corresponding test available on the district website.
(see above)

Please identify staff members that should receive medication administration training. This may include head administrative assistants, office assistants, cluster teachers or aides, counseling center personnel, and the principal if appropriate. Please inform all personnel that have the potential to administer medication to students at school of their responsibilities in this matter.

Medication Administration Training
Friday, September 13, 2024
9:00 a.m. – 11:00 a.m.
District Office Room 129 

Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list. Thank you for your responsiveness and support.

Published on

DATE:
August 8, 2024

TO: 
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:
Panorama Student Feedback Surveys

The student feedback survey conducted within Panorama is to assist schools in providing accurate student and school-wide interventions when needed as well as to inform schools regarding student perception regarding their wellness. These surveys may not be a part of any grade and are never required and always optional for parents/students to take.

53#-9-203 requires prior written consent when a student registers for surveys related to an early warning system. This consent will be included in both the online and printed registration process. Please refer to the “Parental Consent for Surveys” JAM (June 2024) for more information. Only those students whose parents have opted in may take the survey.

The Panorama student feedback survey windows for the 2024-25 school year are as follows (please share with your survey coordinator and other relevant staff):

Fall Winter Spring
Aug. 30-Sept. 20, 2024 Jan. 22-Feb. 21, 2025 April 18-May 16, 2025

Survey information, questions, results, and survey window dates can be found here.

Information and instructions for administering the student feedback surveys may be accessed here.

Published on

DATE:
August 1, 2024

TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Self-Contained)
Speech-Language Pathologists/Technicians

FROM: Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Budget Allocations 2024-25

In the document attached below are the special education budget allocations for Resource, Self-Contained Teachers and Speech-Language Pathologists for the 2024-25 school year. (Cluster Leaders and school psychologists do not receive a Special Education budget.) Remember that special education monies must be spent in ways that provide the most benefit to special education students with the goal to improve student achievement and performance.

Published on

DATE:
August 1, 2024

TO:
Administrators
School Safety Personnel 

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, District Safety Coordinator

SUBJECT:
National Summit on K-12 School Safety and Security

You are invited to join the Cybersecurity and Infrastructure Security Agency (CISA) on September 25 and 26 for the 2024 National Summit on K-12 School Safety and Security. This virtual event brings together K-12 school leaders and practitioners to discuss and share actionable recommendations that enhance safe and supportive learning environments.  

Registration is now open for the 2024 Summit. This year’s event will feature panel discussions, sessions and keynote speakers covering topics such as violence prevention, emergency planning, youth online safety, student mental wellness, K-12 cybersecurity and student interventions and support. These sessions are designed to foster a nationwide dialogue on some of the most critical school safety issues, as well as equip school stakeholders and personnel with resources, training and best practices to apply in their local K-12 communities. 

EVENT DETAILS
Dates: Sept. 25-26, 2024
Time: 10:00-1:00 p.m. MDT each day
Location: Held virtually via Microsoft Teams 
Registration: Registration is required and there is no cost to attend. To register, please visit 2024CISASchoolSummit.eventbrite.com. 

WHO SHOULD ATTEND
The Summit is open to anyone with a passion for improving school safety but will be of particular interest to K-12 school and district administrators; principals and superintendents; school-based law enforcement; teachers and school staff; mental health practitioners; first responders; federal, state, local, tribal and territorial government partners; and other school safety and security professionals. 

ADDITIONAL INFORMATION
Additional details, including speakers and agendas, will be shared when available. To learn more about the Summit, please visit cisa.gov/news-events/events/2024-national-summit-k-12-school-safety-and-security. 

Published on

TO:
Administrators
Administrative Assistants

FROM:
Steffany Ellsworth, Support Services Manager in Information Systems

Missed our ParentSquare training for office staff? No worries! We've got you covered with additional opportunities to jump on board, including online sessions! Check out this sign up sheet for a list of dates offered and join us!

For those of you that have already attended a training session, here is the link to access the slides from that training: ParentSquare Training

Published on

DATE:      
Thursday, July 25, 2024

TO: 
Elementary School Administrators
Middle School Administrators
High School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:     
Fall 2024 Testing Bulletin

Check out your level specific testing bulletin.

 

Published on

DATE:
July 26, 2024

TO: 
Elementary Principals
Elementary Media Assistants

FROM: 
Administrators of Schools
Carolyn Gough, Administrator of Teaching and Learning Department
Norman Emerson, Instructional Support Services Consultant

SUBJECT:  
Quarterly Training Meetings for Elementary Media Assistants

To prepare and train elementary library media assistants to effectively provide services to elementary schools and to build consistency across elementary library programs, training meetings have been scheduled for the 2024-25 school year. The participation of both of your library assistants in these meetings is appreciated and expected. The meetings are to be included in the assistants' weekly allotment of 17 hours. Except for August 21, 2024, they have been scheduled on Fridays.

The meetings will be held as follows:

  • August 21, 2024 - JATC South, 9:00-11:00 a.m.
  • October 18, 2024 - JATC South, 8:30-10:30 a.m.
  • January 24, 2025 - Viridian Event Center 8:30-10:30 a.m.
  • April 25, 2025 - JATC South, JATC South, 8:30-10:30 a.m.

Please share this information with your school’s elementary media assistants.

Please contact Norman Emerson at 801-567-8364 if further information is needed. Thank you for your continued support of the library media program in the Jordan School District.

Published on

DATE:  
July 25, 2024

TO: 
Elementary Principals

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Norman Emerson, Fine Arts Consultant

SUBJECT:
BTSALP Funding for 2024-25 School Year

During the 2024 legislative session, the Beverly Taylor Sorenson Arts Learning Program funding formula was changed. Instead of allocating up to 80% of BTS Arts educators’ loaded salaries to LEAs, a uniform amount is being provided to districts per teacher. This will negatively impact some schools since they would need to come up with an amount that perhaps would exceed 20% of the loaded salary under the new funding formula.

To prevent most schools from paying unexpected increases for the new school year, the district will subsidize the school’s portion for the 2024-2025 school year and keep the current funding structure of 20% in place as in the past. Moving forward the district will work to equalize funding to offset increasing costs, but an increase in overall BTS expenses is anticipated.

Your school’s financial dashboard has been updated to reflect the BTS FTE allotment you will receive and the percentage your school will be expected to pay this year. Further information will be provided at the principal’s meeting in August.

Published on

DATE:    
July 18, 2024

TO:  
Administrators
Administrative Assistants

FROM: 
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP

SUBJECT: 
Labor Day Annual-Personal Leave before-after Critical Day

If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before/after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:  

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

 The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days* Window
Labor Day Sept. 2, 2024 Aug. 30 and Sept. 3, 2024 July 20 – July 30, 2024

*Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday, the Critical Day is the day before or after that non-student attendance day when students are in attendance.

Published on

TO:
Administrators
Administrative Assistants

FROM:
June LeMaster, Administrator Human Resources
Rebecca Eastman, HR Generalist

A friendly reminder for the Employee-Funded Sick Bank Policy,

Employees are automatically enrolled in the sick bank each year through the annual donation of one (1) annual leave day to the sick bank. More information regarding the Employee-Funded Sick Bank can be found in policies, DP326NEG -Sick Leave-Educational Support Professionals and DP 324NEG -Sick Leave-Licensed.

For those who wish to opt out of participation in the Employee-Funded Sick Bank, keep an eye out for instructions starting in the July issues of JEM and JAM.

*First-year Educational Support Professionals and hourly employees are not eligible for sick bank, therefore, a sick bank day will not be deducted (if applicable).

Published on

Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The Crucial Concerns and Policy Review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2024.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

Note: The Crucial Concerns and Policies review was significantly reduced for the 2024-25 contract year. See the table below.

2024-2025 Estimated Time Required
Administrator Lic. Time Required 2 HR 41 Min 16 Sec
Licensed Time Required 2 HR 37 Min 16 Sec
ESP Time Required 2 HR 4 Min 14 sec
Sub/Misc Time Required 1 HR 42 Min 48 sec

Published on

DATE:
July 18, 2024

TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT:
Guidance on “Proof of Residency” Requirements

Inconsistencies districtwide in how parents/guardians have been asked to supply “proof of residency” documentation has led to difficulties in enrolling students and an unpredictable enrollment experience at different schools and levels. 

Effective immediately, all schools in Jordan School District will require TWO (2) proof of residency documents at the time of enrollment: One or two documents from Column A of the table below and no more than one document from Column B (the model document listing from the Utah State Board of Education has been used as a basis for this table):

 

Column A (1 or 2 documents)
 Column B (No more than 1 document)
  • Property deed. The deed must be for a primary residential property, not for investment or commercial property.
  • Mortgage statement from the most recent billing period.
  • Lease and payment record from the most recent billing period.
  • Government photo ID with current address.
  • Notarized Affidavit of Occupancy or Rental
  • Other documentation, as approved by Planning & Enrollment or School Administration
  • Pay stub
  • Bank or credit card statement
  • Utility bill
  • Vehicle registration
  • Voter registration
  • documentation
  • Church or religious records, including a notarized affidavit from a local congregation leader affirming that the parent resides within boundaries.
  • Other documentation, as approved by Planning & Enrollment or School Administration

If there are concerns with the provided documentation, a third document may be requested at the direction of school administration; however, requiring three documents should NOT be standard practice. Updated documentation can and should be requested when a parent/guardian submits a change of address request or when school administrators believe the family’s residency status has changed.

If the parent/guardian declares during enrollment that the family is homeless and qualifies for services under McKinney-Vento, the declaration covers BOTH residency document requirements. No further documentation can or should be requested from the parent or guardian and the student should be enrolled immediately. After enrollment, if there are concerns about eligibility for McKinney-Vento services, the school may coordinate with the district McKinney-Vento liaison for further assistance. 

An “explainer document” (in English and Spanish) to show to parents is attached to this memo. Additional information can be found in the Planning & Enrollment Manual at https://planning.jordandistrict.org/manual/enrollment/#ResProof 

Published on

TO:
Administrative Assistants

FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems

21 Fund Summary Budgetary Data Mining Report: If you run the 21 Fund Summary report during July, the balances will not be correct until after Accounting has rolled June balances over to 2023-24 later this month.

Cash Receipts and Journal Entries: Make sure you are selecting 2024-25 when you add cash receipts and journal entries. You will continue to see the option for 2023-24 until October, which is when we will close out the 2023-24 year. Please review your cash receipts and journal entries that are in batch or WIP status. If any cash receipts are in 2023-24, then please edit them and change the year to 2024-25. The fiscal year cannot be changed on journal entries, so you’ll need to delete the 2023-24 journal entries that are in batch, submitted or WIP status and re-enter them.

Published on

The following are new administrative assignments:

New Assignments effective July 1, 2024:

  • Raimee Jensen, assistant principal at West Jordan Middle appointed principal at West Jordan Middle.
  • Ethan Walsh, administrative intern at Sunset Ridge Middle and West Jordan Middle appointed assistant principal at West Jordan Middle.