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Category: Elementary Deadline

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Dear Principals:

Just wanted to send out a reminder to register for the Math Tournament before the deadline - January 23 - if your school is interested in participating. You should have received the paperwork with a previous email, but if you need it again, please email daybreakmathtournament@gmail.com to request them.

I have the following schools registered so far -

Daybreak
Jordan Ridge
Riverton
Hayden Peak
North Star
Heartland
Westland
Southland
Midas Creek
Silver Crest
Eastlake
Foothills
Providence Hall
Ascent Academies
Bastian
Mountain West
Welby
Blackridge

Thanks,
Katherine Harbaugh

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DATE:
December 19, 2017

TO:
Elementary Principals and Secretaries

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Travis Hamblin, Consultant, Planning and Student Services

SUBJECT:
Guidelines to Establish Kindergarten Enrollment for 2018-19

As per the past several years, it will be the responsibility of each school principal to obtain a kindergarten roster for the 2018-19 school year.  It is from this roster that the kindergarten estimate is created.  The estimate is the basis for the number of kindergarten teachers required and the budget allowed for supplies and materials.  Therefore, it is important that the roster be as accurate as possible.

Please follow guidelines 1-6 below.  The other options are ideas you may want to use.  It is critical that this count be as accurate as possible for kindergarten staffing.

  1. Send a flyer home with every student.
  2. Publicize in the school newsletter – announce (several times) the importance of getting the count.
  3. Use all other resources available to you. (Skylert, etc.)
  4. NOTE: New Student Online Enrollment (NSOE) for the 2018-19 school year enrollment will not be available until after January 1, 2018 pre-enroll.  If applications were entered prior to pre-enrollment, they need to be inactive for the current year and active for next year. This can be done during the approval process in NSOE.
  5. Schedule kindergarten orientation as soon as possible. After the January pre-enroll, check your New Student Online Enrollment to see if there are any pending applications that need to have follow up for the count.  The estimate will be updated after all kindergarten orientations are completed.
  6. Hang banners announcing Kindergarten Registration being accepted for the following school year.

Please schedule your kindergarten orientation BEFORE APRIL 7, 2018.

Optional:

  1. Make a block contact with every home using PTA support.
  2. Contact pre-schools in the attendance area of your school.
  3. Use a telephone tree operated by parent volunteers with a list of questions for consistency.
  4. Contact neighbors who can identify new move-ins.
  5. Contact community members who do not have children enrolled in school.
  6. Avoid forwarding kindergarten orientation letter to new address if family has moved from your boundary area. Delete that name from your list.

Please be diligent in recruiting all the kindergarten students within your school boundary. It will be important to have accurate up to the minute kindergarten numbers as we do the estimates in the upcoming weeks.  Please submit the TOTAL number of kindergarten students to Planning and Student Services by Friday, January 13, 2018.

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Date:
December 18, 2017

To:
All School Principals
All School Financial Secretaries

From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits

Subject:
Quarterly School Financial Report for October, November, and December 2017

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by January 26, 2018.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November and December 2017 Reconciliation Worksheets
  • A copy of your October, November and December 2017 Bank Statements
  • A copy of your October, November and December 2017 Skyward Balance Sheets
  • A copy of your October, November and December 2017 Outstanding Check Reports
  • Screen shot(s) of your December 31, 2017 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

 

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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The 2018-19 SNAP Plan Deadlines are Fast Approaching

Please submit the 2018-19 SNAP Plan with recommendations and required signatures, including the principal's initials and the date at the bottom of the designated pages. Our department will then deliver the SNAP Plans to each city for approval and signatures. Once the SNAP Plans have been approved by the cities, they will then be submitted to the Administrators of Schools for final approval.

For elementary and middle schools within the cities of Bluffdale, Herriman, Riverton and South Jordan, SNAP Plans are due to the Auxiliary Services Main Office no later than Friday, January 19, 2018.

For elementary and middle schools within the City of West Jordan, SNAP Plans are due Wednesday, February 15, 2018, 1:00 p.m., for signing at Columbia Elementary.

Once the SNAP Plans have been approved by the City of West Jordan, they will then be submitted by our department to the Administrators of Schools for final approval and signatures.

All finalized original SNAP Plans will be returned to you no later than Friday, May 4, 2018.

Please don't hesitate to contact Peggy Margetts (x88753) with questions or for assistance. See list below of Municipal Representatives.

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All paperwork for appeals next week will need to be turned in to the SIS department no later than Friday the 15th as appeals are being held on Tuesday the 19th.  Thank you.

G. Norma Villar, Consultant
Student Intervention Services

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ISSA -International Sanitary Supply Association in conjunction with the ISSA Foundation are offering this scholarship opportunity to all JSD employees and their family members.

  • Qualified applicants are sponsored by an ISSA-member company for any college
    of the student’s choice. JSD Custodial Department is an ISSA member.

Please find the application attached below.  For more information please check the ISSA Foundation website.

Any questions are to be directed to:

Tracy Weber
tracy@issa.com
1-800-225-4772 or 1-847-982-0800

 

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Date:
December 4, 2017

To:
All Elementary, Middle, and Traditional High School Principals

From:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits

Subject:
December 2017 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Dan by January 3, 2018.  If Dan does not receive this back from you by January 3, 2018, Dan will assume no transfer is requested.  The next opportunity to make such a transfer is June 2018.

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DATE:
December 4, 2017

TO:
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from August 1, 2017 to November 30, 2017.

 

Please complete this form and return it to

Nancy Ward, Coordinator of Educational Support Services by

December 22, 2017.

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DATE:
December 1, 2017

TO:
High School and Center-Based School Principals
High School Special Education Team Leaders

FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Destruction of Special Education Records

School districts are required to keep special education records five years past the student’s twenty-second birthday. In compliance with the Family Educational Rights and Privacy Act (FERPA), Jordan School District must notify parents and afford them the opportunity to receive special education records before destruction of those records can occur.

As of December 1, 2017, such notice will have been advertised to parents for students whose birthdates are prior to September, 1991 (i.e., students who are 27 years of age).  Any records for this time period that have not been requested by January 31, 2018 should be submitted for destruction following the procedures identified below:

  1. A list must be submitted to the special education teacher specialist assigned to your school which identifies each student’s name, birthdate and student number for all files to be destroyed.
  2. The special education teacher specialist will review the list and notify the team once it is verified that the records may be submitted for destruction.
  3. NEW PROCEDURE: Follow the Shredding of Confidential Records procedures outlined in the September 8, 2014 memo from Auxiliary Services which reads:

Records to be destroyed will now need to be retained in a secure place at your school. When you have accumulated more than 10 boxes, please contact Columbus Secure Document Solutions at 801-262-1588 to schedule pickup and disposal.

Please remove records from loose leaf binders or hanging file folders. All confidential records must be boxed, taped shut and visibly labeled as CONFIDENTIAL TO BE DESTROYED. Boxes not secured and labeled will not be accepted. Please collect all boxes in one central location. At the scheduled date and time, please have someone available to direct workers where the boxes are for quick and efficient pick up.

Note that special education records may be submitted for destruction at any time after January 31, 2018 as long as the destruction meets the criteria and has been approved by the special education department.

  1. Please remember that the Utah State Records Retention Schedule mandates that student transcripts be retained permanently.

If you have questions, please call the special education teacher specialist assigned to your school.

cc:
Paul Bergera, Auxiliary Services
Susan Sudbury,  Placement Office
Travis Hamblin, Student Services
Sandra Riesgraf, Communications

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A training for educators who teach or support students in mathematics Grades 6 to Secondary I is scheduled for January 16-17, 2018 from 9:00 a.m. to 3:00 p.m. at the JATC-South Campus.

To register, please see the attached document.

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DATE:
November 17, 2017

TO:
Principals
Special Education Teachers (Resource & Cluster)

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Courtney Titus, Program Specialist

SUBJECT:
Dynamic Learning Maps (DLM) Testing Checklist

Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students for the 2017-2018 school year. You are required to complete and return the checklist to Ami Shah at the District Office by Thursday, December 21, 2017. This form is also available online at specialed.jordandistrict.org/staff/forms on the Special Education website.

If you need help with any portion of this checklist, please contact your school’s assigned Teacher Specialist.

Please direct any questions or concerns to Ami Shah at 801-567-8145 or ami.shah@jordandistrict.org or you may contact Courtney Titus at 801-567-8904 or courtney.titus@jordandistrict.org.

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Principals,

We have more coats available for distribution. Please contact Krista Mecham (krista.mecham@jordandistrict.org) before Friday if you need any more student coats. After Friday, November 17, they will be sent to Granite School District for distribution.

Thank you!

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The 2017-2018 SIP due date is January 19, 2018. Assistance will be provided November 17 and 21 for those who are interested. The meetings will be held from 8:00-3:00 in PDC 103 at the ASB both days.

 

Elementary School Improvement Plan 2017-18: curriculum.jordandistrict.org/files/Elementary-SIP-17-18-June-2017.pdf

Secondary School Improvement Plan 2017-18: tl.jordandistrict.org/files/Secondary-SIP-17-18-June-2017.pdf

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It's time for English Learner Compliance and Assurances!

You received the google document this week from your teacher specialist. These are due December 1, 2017. There are 4 workshop options if you want to come and work on them with guidance and assistance from your teacher specialist. These will be held on November 2, 2017 from 9-11 and 1-3 and November 14, 2017 from 9-11 and 1-3.