Category: Elementary Deadline

Principals:

Reminder of what items need to be completed by the October 18th deadline.

LAND TRUST / SCC Timeline:

Deadline: October 18^th

The principal posts the following on the website and in the school office:

1. The proposed schedule of meeting dates for the year.
2. The names of council members, with a phone or email contact (or both).
3. A summary of the implementation of the School LAND Trust Program school plan including how the goals were completed and how the money was spent.

Principals enter fall reports on the website

1. Membership Report – update names and email addresses of the current school community council
2. Signed Principal Assurance – assurance that the council is properly constituted and that elections and subsequent appointments were made according to the law and board rule
3. Final Report on last year’s implementation and results

DATE:   
October 12, 2017

TO:
Principals
All Special Educators and Related Service Providers

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:   
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Friday, November 3, 2017
Returning D Track Clusters are Due no later than Wednesday, November 15, 2017
Updating SCRAM for December 1 Funding Count

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We are fast approaching our December 1 SCRAM count deadline. Please remember that our funding and other critical data are generated from these counts.  It is important that all information be accurate and current.  The attached report reflects the SCRAM and IEP Services we have received to date.  Please check to see that all students who are currently receiving services are on the SCRAM printout and that all information has been submitted correctly.  Submit a new SCRAM document for any changes. Please review the scram report for accuracy of services, do not just print your caseload of scram and submit it with the report.

• This report reflects students served during the current school year. Carefully review the following:The printout reflects the school’s current special education caseload. Please check that the names, entry dates, service patterns and providers are correct for each student on the printout. If the information is correct for all service providers, put a check mark (√) in front of the student’s name. If the only change that needs to be made is the providers name, please write the correct name in on the report. If all of the student’s information is correct on the report, a duplicate copy does not need to be sent.
•  If a student being served in special education is not on the SCRAM report, please submit a new SCRAM document by the end of day Friday, November 3, 2017. If they are not on this printout, they are not on record as receiving services at your school.
• Cross out any students who are not receiving services at your school and submit a SCRAM document with the correct exit date and exit code reason. The exit date is the day after the last day the student receives the services listed. The new SCRAM entry date will be the same as the exit date.  Please note that the entry date for a student coming from another school who enters your setting during the year is the first date that the student enters the new school (this will be the first date of service). Remember that there should be no delay in services (violation of IDEA and we lose days of funding). If an exit date is already listed for a student, a duplicate exit scram does not need to be sent in.
• If you are not aware of a student that is listed on the printout (and the student has not been exited from services), you should follow-up with that student who is now in your building. Many teams are not aware of students who have entered their school and should be receiving services. A SCRAM document should be submitted which either identifies the services the student will receive or which exits the student from services (procedures must be followed for terminating a student from services).
• If the IEP team has changed a student’s services, the changes must be documented on the services section of the IEP and a new SCRAM document must be submitted. Remember that parents must be involved in any decision to amend IEP services and must receive a copy of the revised IEP.
• If you are submitting a corrections for a scram/entry date already submitted, please write “correction” at the top of the scram document and highlight the services or codes that need to be corrected to be sure it is not assumed to be a duplicate copy of a scram already received. (Remember, if all of the student’s information is correct on the SCRAM report, a duplicate scram does not need to be sent in.)
• Any SCRAM document submitted must reflect all current IEP services. Every section of the form must be filled out completely or the student’s record cannot be submitted to the State for funding (this includes the classification, all services and amount of time, entry/exit dates, environment and regular percent codes, health services, etc.). If information is missing, the record will not be sent to the State for funding counts.
• Please take note of the date that the report was printed (top right corner) and be aware that if scram documents were sent after the print date, they will not appear on the report, but sending multiple duplicate copies is not necessary and slows the entry process.

Special Education Resource Teams are being sent one complete list of all students in the school who are being served by resource, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

Cluster Teams are being sent one complete list of all cluster students in the school who are being served by the cluster, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL cluster team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

All primary SLP and Guidance services will be included on the master list sent to Special Education Resource Teams. If the provider is serving two different schools, the services will be included on the master list at each school. Teams are expected to work together to review and complete all required SCRAM information.

SCRAM corrections may be sent through District Mail to the SCRAM Secretary as long as they arrive in the Special Education office by the due date. If the current report is correct as printed, each team member must sign the report, verifying that it is accurate and return it to the SCRAM Secretary in the Special Education Department at the District Office. If you have questions, please call the Teacher Specialist assigned to your school. Please sign and return the current report with all corrections/changes marked along with the corresponding SCRAM documents by the following due date:

Due:  By 5:00 p.m. on Friday, November 3, 2017
Returning D Track Clusters Due Date:
No later than 5:00 p.m. Wednesday, November 15, 2017

Reminders:

It is critical that information be received by the specified due dates so that all data can be entered by the December 1 due date.

Note:
1)  Remember that all IEPs should be completed using the web-based Goalview IEP system and any changes must be reported using the IEP SCRAM Services document.

2)  In the event that a hard copy IEP was used and there are changes to the services listed on the printout, be sure to submit the IEP SCRAM Services document and enter the hard copy IEP onto the Goalview system.

Funding Implications
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data.  Your timely and accurate response is critical!  Thank you for all your efforts to get us the correct information in a very short time period.

Due to a Gang Conference, appeals will be held on October 3rd. Paperwork is due on September 29th by 4:00 p.m.

Click the link to access the 2017-18 Student Data Privacy Faculty and Staff Training video and use the attached signature form for personnel to acknowledge they have participated in the training.  Please conduct the training by Friday, October 27th.

The YouTube link for the video is: https://youtu.be/T6M-ZPrUl0w

The Utah Council for the Social Studies is looking for nominations from principals for outstanding elementary and social studies teachers.  The link to submit nominations is:  https://goo.gl/forms/vpam0IDfHjkkW4Li1 and nominations should be submitted by the end of September. The winners of this competition will be announced at the Oct. 28 UCSS annual conference and will  then have an opportunity to compete nationally.

Questions may be directed to pamela.sua@jordandistrict.org

DATE: 
August 29, 2017

TO:    
All Principals,  Jordan School District

FROM:   
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT: 
CPR/First Aid Certification

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Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached memo will outline the steps necessary to complete the online portion of the course. The cost of the course is $19.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Educational Support Services office by November 15, 2017.