Category: Elementary Deadline

DATE:  
Thursday, August 1, 2019

TO:  
All Schools

FROM:  
Dr. Anthony Godfrey, Superintendent of Schools
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
Earbud Orders for the RISE Summative and the Utah Aspire Plus Summative Tests

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Students will have the option to have text read to them on the RISE Summative and Utah Aspire Plus Summative tests once again this year.  Principals or their designee are encouraged to place an order for student earbuds.  Please place your order by Friday, September 27, 2019.

To place an order, please click here.

Earbuds may be used for other district- or state-mandated tests, but schools will need to devise a system by which the same student uses the same earbuds throughout the year as there is no additional funding to purchase more than one pair of earbuds per student in grades 2-10.

If schools wish to purchase additional earbuds for other uses, school administrators are welcome to contact Gaylene Miller in the Evaluation, Research & Accountability Department at 801-567-8185 who can share the purchasing information obtained in the purchasing procedures and quotes used to acquire these earbuds.

Jordan Education Foundation (JEF) CLASSROOM GRANT applications will be accepted Thursday, August 1 through Thursday, Ocotber 31, 2019.

See flyer for details.

To apply: Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.

DATE:   
July 17, 2019

TO: 
Principals
All Special Educators and Service Providers

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
SCRAM for 2019-20 School Year - October 1 Count

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Please see attached memo for guidelines and multiple deadlines.

All schools within Jordan School District should complete either the Elementary or Secondary School Level Emergency Compliance and Safety Form (attached) based on the grades housed in the school. All completed forms should be submitted to SchoolConstruction@schools.utah.gov by July 19, 2019.

As a guide to completing the form, please see the EXAMPLE District School Level Emergency Compliance Form (attached) that was already submitted by the District.

DATE:  
May 24, 2019

TO:  
All Principals

FROM:  
Cheryl Matson, Director of Insurance Services

SUBJECT:   
Volunteer Hours

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Volunteer reports need to be submitted to Insurance Services.

Workers’ Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from April 1, 2019 to the end of school year.

Please complete this form and return it to
Cheryl Matson, Insurance Services by
June 15, 2019

Please see flyer below for important dates and information.

DATE: 
May 3, 2019

TO: 
All Elementary, Middle, and Traditional High School Principals

FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits

SUBJECT: 
May 2019 Budget Transfer Request

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If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Derek by June 7, 2019.  If Derek does not receive this back from you by June 7, 2019, Derek will assume no transfer is requested.  The next opportunity to make such a transfer is January 2020.

DATE:
April 23, 2019

TO:   
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:  
Lisa Robinson, Area Administrator
Kim Lloyd, Director of Special Education

SUBJECT:   
Special Education Resource Instructional Assistants for 2019-20
Special Education Support Class Instructional Assistants for 2019-20

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Please see attached memo.

DATE:
April 22, 2019

TO:  
Principals
All Certified Special Education Staff

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
End of Year SCRAM Detail Report

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We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

• Check that all students served in your program are listed on the report.
• Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
• Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
• Students who will continue in the same school (advance from grade to grade) or who will move to Kindergarten, 7^th or 10^th grade in their boundary school or a permit school within Jordan District will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
• Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the placement specialist/special education department).
• Students who will continue past the 12^th grade, (i.e. students going on to South Valley and/or Kauri Sue Hamilton School) the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field. An exit scram does not need to be submitted for these students.
• An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning to a Jordan District school at the beginning of the next school year.
• Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding. Note that the SCRAM exit date and the school exit date must be the same date.
• Remember that any changes must be documented on the IEP in Goalview prior to changing the SCRAM document. If there are any changes to SCRAM information, submit an updated / corrected SCRAM no later than the date listed below.
• Please take note of the date that the report was printed (top right corner) and be aware that if scram documents were sent after the print date, they will not appear on the report, but sending multiple duplicate copies is not necessary and slows the entry process.
• Note that changes made directly on the printout report without a SCRAM document will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 13, 2019
Year-Round School Deadline:  Friday, May 31, 2019

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the original report before returning it to the Special Education Department.

Submit any SCRAM changes and/or corrections AND the signed current report(s) to Amanda Hamblin through District mail at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

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Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

DATE:
April 10, 2019

TO:
Principals
Administrative Assistants

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:
End of the Year Procedures

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The following is a friendly reminder about the end-of-year reports, tasks and due dates required by Planning & Student Services for traditional elementary, middle, high and special schools (TRAD) as well as year-round elementary schools (YRE). All forms may be found on the Planning & Services website: https://planning.jordandistrct.org/forms/.

Records Retentions and Accelerations

1. A form for each Individual Retention or Acceleration should be completed and sent to your Administrator of Schools at the time is processed at your school.
2. Record each acceleration or retention on Skyward at year’s end.
3. Complete Report of Retentions & Non-graduating Seniors and Report of Acceleration & Early Graduates Form•

DATE DUE:
TRAD.             JUNE 3, 2019
YRE.               JUNE 28, 2019

 

Report of Student Deaths•

DATE DUE:
TRAD.            JUNE 3, 2019
YRE.               JUNE 28, 2019

 

Fourth Quarter Reports

Check membership report carefully for entry and exit date errors. Make corrections on Skyward and notify Planning & Student Services when complete. Do not send a copy. (See the required reports list in the Planning and Student Services Manual)

DATE DUE:
RAD.             JUNE 3, 2019
YRE.               JUNE 28, 2019

 

School’s End-of-Year PDM

Run the School’s end-of-year PDM and retain at school permanently. (Do not send a copy to Planning & Student Services)

DATE DUE:
TRAD.             JUNE 3, 2019
YRE.               JUNE 28, 2019

 

Permanent Record Retention

Permanent records for students leaving the school (boundary change or 6^th and 9^th grade advancement, where applicable) are delivered in person to the appropriate school by the staff of the sending school. The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by TWO (2) alphabetized lists, which need to include the name of the sending school and the receiving school. This should be signed by both the sending and receiving school. Computer lists, PDM’s and the Skyward Students Not Returning report may be used. Dead files should be sent to the receiving school in a separate box..

DATE DUE:
TRAD             JUNE 7, 2019
YRE                JULY 9, 2019

 

2018-19 FTE Staffing Worksheet

Using the appropriate worksheet for your school (Trad. Elem, MTS Elem, Title I Elem, MTS/Title I Elem, Middle, or High) enter the amount of 0050 FTE you have or will have hired by the first day of school. Please do NOT include any teachers hired using alternate funding (BTS, Land Trust, etc.) – only those teachers funded by 0050 (whole or part of their contract) should be entered. Title I schools will enter the teachers funded (whole or part) by Title I funds in the appropriate cells. The schools FTE version 2.0 must be entered in the appropriate box(es) for the worksheet to calculate correctly. You do not need to enter any enrollment at this point. However, it is encouraged that you use these sheets throughout the year to accurately account and track your FTE and enrollment. The FTE Staffing Worksheet is not required for any Special School. For any questions about the FTE Staffing Worksheet please contact Travis directly at 801.567.8251.

DATE DUE:
TRAD             JUNE 5, 2019
YRE                JUNE 5, 2019

 

Thank you and please direct any questions to Carmen (801.567.8183) in Planning and Student Services.