Jordan School District
DATE:
May 8, 2017
TO:
All Principals
Administrative Assistants, ES/MS/HS
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services
SUBJECT:
Transferring Student Permanent Records; JSD Policy AS61
Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives
See each of these memos below.
DATE:
May 20, 2017
TO:
All Principals
Administrative Assistants, ES/MS/HS
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services
SUBJECT:
Family Educational Rights and Privacy Act (FERPA) Notification (Annual Notification was revised in 2017-18)
Protection of Pupil Rights Amendment (PPRA)
Student Residency Questionnaire
See each of these memos below.
DATE:
March 7, 2017
TO:
All Elementary Principals
All Elementary Head Administrative Assistants
FROM:
John Larsen, Business Administrator
SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistant
Effective this summer, traditional calendar elementary head administrative assistants will be given up to twenty-four (24) optional hours during the summer months to be used as needed in coordination with the school principal. These hours are intended to address mail, voicemail, purchase verifications, timesheets, and any other matters that typically build up over the summer months. It is hoped these summer hours will aid the school in a successful opening for the students.
These hours should be reported through True Time under the heading of "Contract Pool Hours" and will be charged to 10-E-xxx-0050-2483-152.
Any school that is sending JSD owned devices home with students is in violation of Utah law. State law, 53A-1-706 (3), requires that all devices sent home with students must provide the same filtering at home as the filtering provided at school.
Currently, no JSD owned devices are configured to provide filtering at home for students. If there is a need to send devices home with students please contact Tony Muto in the Information Systems department at anthony.muto@jordandistrict.org or 801-567-8318. Tony will discuss possible options for sending devices home with students.
Thank you,
Ron Bird
It is time to determine which reading software program (if any) you would like to use for the 2017 – 2018 school year. See the attached information page for details on each software program, including the recommended minimum weekly usage requirements. We would like to have as many licenses as possible paid from State grant funds. I will submit applications on your behalf to USBE for each individual school. Please send an email with the following information to becky.gerber@jordandistrict.org as soon as possible.
Success Maker (Pearson)
Lexia Learning
Imagine Learning
None of the above
K – 1 (All students may have access.)
2 – 3 (Used ONLY for students needing intervention, as determined by their BOY DIBELS score.)
K – 1 _____________ 2 – 3 ___________________
FYI: Small license (1-160) Medium license (161-549) Large license (550+)
DATE:
April 6, 2017
TO:
Elementary Principals
FROM:
Laura Finlinson, Administrator, Curriculum and Staff Development
Becky Gerber, Language Arts Consultant
SUBJECT:
2017-2018 Language Arts Key Standards Curriculum Maps & Pacing Guides
The Elementary Literacy Specialists, along with the ELA Teacher Advisory Group, have prepared several standards-based resources to assist teachers in their ELA planning for the upcoming school year. Based on feedback from these teams and the ELA Principal Advisory Group, we are scheduling time at each school to help teachers understand the documents and how to use them.
The professional development will include a brief online video about important literacy instructional components that teachers will be expected to view prior to the face-to-face meeting at the school. The on-site meeting will include a review of the standards-based documents, 2017-2018 curriculum maps and pacing guide. We will show teachers how to use the curriculum maps and allow time for team planning so we can provide assistance and answer questions. Each meeting will be facilitated by the Teacher Advisory Group member from the school paired with an ELA teacher specialist and customized to meet the specific needs of the faculty. The meeting is expected to last 1 – 2 hours, depending on what the team is asked to include. Teachers will receive inservice rate for attending meetings scheduled off contract time. Subs will be provided for any meetings scheduled during the school day.
For schools that may need more detailed support in using Journeys, some information can be incorporated into this meeting. More in-depth Journeys training can be scheduled at a separate time, if needed. We will be offering several PD opportunities focused on Journeys during the summer and that information will be sent out following the Spring recess.
To schedule this meeting, please send an email to becky.gerber@jordandistrict.org and include the following information:
(We can schedule up to 10 schools at a time, so we are pretty confident we can meet all requests. However, having a ‘second choice’ date might not be a bad idea.)
We look forward to the opportunity to assist schools in planning for standards-based literacy instruction for the upcoming school year.
Principals:
A nine question Home & Hospital survey will be emailed to you, Attendance Secretaries, Registrars and Counselors on Monday, April 3, 2017. The survey will be open from April 3 – 17. The data we gather from the survey will be beneficial as we begin to make future decisions for Home & Hospital. Thank you in advance for completing the survey!
Principals: Please forward the attached flyer to teachers who may be interested in this opportunity.
Apply by June 2, 2017 at http://education.byu.edu/edlf/aspiring_principals.html
There have been issues with the Child Lures Prevention: Think First, Stay Safe presentations. Several schools have reported that the sound on the presentations is of poor quality. We apologize for the frustrations this may have caused you and your staff. The presentations have now been uploaded to Jordan School District YouTube Channel. Teachers and staff now have access to the Child Lures Prevention: Think First, Stay Safe child abuse training materials online. A special shout-out to the Communications Department for making this available! They can be accessed here:
Module I Part 1 video https://youtu.be/4naq6d_EDPk
Module I Part 2 video https://youtu.be/aWD5I1vW-5Y
All staff members should complete either this training or the online training from Prevent Child Abuse Utah. Please document completion of the training and be prepared to indicate completion as part of the end-of-year checkout with your AOS.
Elementary Principals:
Please return the attached form to Cari Minnesota (cari.minnesota@jordandistrict.org) within two weeks after your conference dates.
Attached is the 2017-18 Kindergarten Immunization information for Kindergarten Orientations. Please include this information in packets for your families. Thank you!
Schools and Departments:
Please post and/or distribute flyer for all employees to see/review.
URS provides seminars for:
DATE:
January 24, 2017
TO:
Principals
Special Education Staff
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education
Kristy Whiteside, Program Specialist-Special Education
SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines
Please see attached memos for guidelines.
If any school is interested in sending a group of students up to the Capitol on Friday, February 24, 2017, please contact Mike Anderson (801-567-8167). We have a limited number of buses and time slots available for this great opportunity.
DATE:
January 4, 2017
TO:
Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability
SUBJECT:
2017 UEPC School Climate Survey – Preparation and Administration Details Reminder
See attached memo.
Elementary Principals:
The materials for the 7th-grade math placement exam are currently being delivered to your 6th-grade teams. There are two testing window:
All testing materials should be returned to Wendy Harmon in Curriculum. Thank you for your help with the testing.
DATE:
December 15, 2016
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for December 31, 2016
Please send the following information for each bank account balance as of December 31, 2016 to Accounting by January 20, 2017. If you have multiple bank accounts, please list each account separately. For elementary schools who have completely closed their separate accounts please indicate so on the form.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Dan Ellis at (801)567-8389.
Thank you.
DATE:
December 15, 2016
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Quarterly School Financial Report for October, November, and December 2016
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.
Please photocopy the selected elements and send to Accounting by January 20, 2017.
Please include:
If you have questions or need assistance, please call Liz Robins at (801)567-8267.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
If you haven’t already, please run a usage report for your HB513 Early Intervention Software program (iReady, Lexia or SuccessMaker) to be sure students are getting adequate time each week. Literacy Assistants can help with this, if needed.
