Jordan School District
DATE:
January 24, 2017
TO:
Principals
Special Education Staff
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education
Kristy Whiteside, Program Specialist-Special Education
SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines
Please see attached memos for guidelines.
If any school is interested in sending a group of students up to the Capitol on Friday, February 24, 2017, please contact Mike Anderson (801-567-8167). We have a limited number of buses and time slots available for this great opportunity.
DATE:
January 4, 2017
TO:
Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability
SUBJECT:
2017 UEPC School Climate Survey – Preparation and Administration Details Reminder
See attached memo.
Elementary Principals:
The materials for the 7th-grade math placement exam are currently being delivered to your 6th-grade teams. There are two testing window:
All testing materials should be returned to Wendy Harmon in Curriculum. Thank you for your help with the testing.
DATE:
December 15, 2016
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for December 31, 2016
Please send the following information for each bank account balance as of December 31, 2016 to Accounting by January 20, 2017. If you have multiple bank accounts, please list each account separately. For elementary schools who have completely closed their separate accounts please indicate so on the form.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Dan Ellis at (801)567-8389.
Thank you.
DATE:
December 15, 2016
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Quarterly School Financial Report for October, November, and December 2016
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.
Please photocopy the selected elements and send to Accounting by January 20, 2017.
Please include:
If you have questions or need assistance, please call Liz Robins at (801)567-8267.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
If you haven’t already, please run a usage report for your HB513 Early Intervention Software program (iReady, Lexia or SuccessMaker) to be sure students are getting adequate time each week. Literacy Assistants can help with this, if needed.
DATE:
December 14, 2016
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits
SUBJECT:
December 2016 Budget Transfer Request
Please review your budgets and complete the attached Budget Transfer Request if you would like to transfer between your postage, supply, textbook and equipment budgets. The signed form is due back to Heather Ellingson no later than January 3, 2017.
Date:
November 22, 2016
To:
All School Head Financial Secretaries
From:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting
Dan Ellis, Accountant/Internal Auditor
Subject:
2016 W-9 Forms 1099 Information
Important Payroll Changes for Elementary Schools Only
Due to the limited amount of time sheets at the elementary level
DATE:
November 16, 2016
TO:
Elementary School Principals
FROM:
Scott M. Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Trainer/Risk Coordinator of Transportation
SUBJECT:
“Safety in the Schools” Video for Elementary Students
Section A.4.a. of the Standards for Utah School Buses and Operations requires students to receive annual bus safety instruction.
Bus safety instruction and awareness for all students in grades 2-6 will come in the form of a video, which is available on a DVD at your school’s main office or at the following link, which directs you to the Jordan School District Transportation website:
http://auxiliaryservices.jordandistrict.org/transporation-faq/bus-safety/
While all students in grades 2-6 are required to watch this video, it is also an excellent resource for grades K-1, and should be shown prior to students riding the bus for a field or activity trip.
When all of your students in grades 2-6 have seen the video, please send an e-mail confirmation to: luanne.smith@jordandistrict.org The deadline to have this completed and turned into the Utah State Office is December 23, 2016.
If you have questions, feel free to contact the Transportation Training Department at (801) 567-8831.
Thank you for cooperation in helping Jordan School District achieve “Safety in the Schools”.
Principals:
There are two issues that are causing great concern related to Transportation where we need your help.
First, there is a very serious disregard for the safety of our kids by motorists who are illegally failing to stop for our buses when the red lights are flashing and the stop arm is out. Last week we did a one day survey of stop arm violations and witnessed 61 motorists in one day passing our buses when students were loading or unloading and the red lights and stop arm were deployed. Of those 61, three were on the right (loading) side of the bus. Would you please make every effort to educate your patrons about this serious issue. We do not want our precious students injured by one of these careless motorists.
Second, we need your assistance keeping parents out of the bus loading/unloading zone at your school when buses are present. We are placing our bus drivers and buses in a dangerous situation where cars are blocking their unobstructed ingress and egress at your school. Please help us out by restricting cars from your bus pickup/drop off zones until the buses have a chance to leave.
Your support is greatly appreciated. If you have any questions, comments or concerns please contact Transportation Services 801-567-8840.
Elementary Principals:
Please return the attached form to Cari Minnesota (cari.minnesota@jordandistrict.org) within two weeks after your conference dates.
Please see revised copy of the Classified Leave Policy Overview. This will be emailed to all benefit eligible Classified employees with a Jordan School District email account.
If you have employees without regular access to a computer or who are hired throughout the year please provide them a hard copy of this policy.
If employees have any questions regarding the need to miss work, please direct them to Penny Peart, HR Generalist at (801) 567-8249.
DATE:
October 3, 2016
TO:
Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Reasearch and Accountability
SUBJECT:
Certification of Educators' Having Received Educator Evaluations Training
See attached memo and evaluation sign-off form.
USBE is assessing the quality of professional learning throughout the state based on the Utah Professional Learning Standards. All educators are invited to complete the Standards Assessment Inventory (SAI). Administrators will be provided with access to data reports and resources that could be used in school improvement. Please encourage your teachers to participate in the survey. You will receive more detailed information before the survey is distributed.
DATE:
September 30, 2016
TO:
All Elementary Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator, Curriculum/Staff Development
Norman Emerson, Instructional Support Services/Fine Arts Consultant
SUBJECT:
Utah Symphony Performance at Riverton High School for 4th Grade Students
Once again we are pleased to announce Utah Symphony concerts for your 4th grade students at Riverton High School. The performance dates for 4th grade at Riverton High are December 5 and 6, 2016. Your school’s date and time will be provided on a separate schedule. Please note that there are no assigned seats. Schools will be seated upon arrival.
Study materials for use in preparing your students will be provided by the Utah Symphony in the weeks prior to the performance.
Your secretary will need to complete a transportation request on Skyward. The number of teachers should be included in your school’s final count. When entering your busing request, please include the correct group name (e.g. Daybreak, 115 Curr). This will ensure that the Curriculum Department will cover the busing fee.
Transportation requests should be completed as soon as possible. Due to the number of buses that need to be used for the Symphony concerts, there will be a moratorium on any other transportation requests for these dates.
As the end of the month approaches, schools receiving grant funds from HB513 for Early Literacy Software Programs (Lexia, Success Maker and iReady), may want to run an Instructional Usage Report. Reviewing this report will give you an idea of the average time students are using the program and if it falls within grant guidelines. If it doesn't, there is time to adjust. If it does, keep up the good work!
The Utah State Board of Education (USBE) is taking steps to assess the quality of professional learning throughout the state based on the Utah Professional Learning Standards. Learning Forward is supporting this effort by inviting all educators to participate in the Standards Assessment Inventory (SAI), a 58-item survey that will take approximately 20 minutes to complete. Participating schools will have access to data reports and an extensive series of “Resource Briefs” that include activities and resources to address the Utah Professional Learning Standards that could be used in school improvement planning. Please encourage your teachers to participate in the SAI from October 10 – 21. All educators will receive an email once the survey is available. A FAQ sheet from Learning Forward is included as an attachment. If you have questions, please contact Shelley Nordick at shelley.nordick@jordandistrict.org or 801-567-8110.
