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Category: Elementary Action Required

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DATE:   
Thursday, September 15, 2022

TO:  
All School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
Earbud Orders for State Testing

Students will have the option to have text read to them on the RISE Summative and Utah Aspire Plus Summative testing systems once again this year. For students in grades 3-6, the Acadience Reading Daze test will also have audio functions. Principals or their designee are encouraged to place an order for student earbuds. Please place your order by Friday, October 14th.

To place an order, please click here.

Earbuds may be used for other district- or state-mandated tests, but schools will need to create a system by which the same student uses the same earbuds throughout the year as there is no additional funding to purchase more than one pair of earbuds per student in grades 3-10.

If schools wish to purchase additional earbuds for other uses, school administrators are welcome to contact Gaylene Miller in Evaluation, Research & Accountability at 801-567-8185 who can share the purchasing information and quotes used to acquire these earbuds.

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The annual Jordan School District (JSD) Incident Command System (ICS) training will review the basics for responding to an emergency. The course is available for anyone with a key response role at your location. The same course is being offered in both the morning and afternoon. Registration is available on JPLS – Incident Command Training 2022-23, Course #101918. Relicensure points will be issued.

Wednesday, September 21, 2022
8:30-10:00 a.m., section #117445
Or
1:00-2:30 p.m., section #117446

Auxiliary Services Building, Presentation Room C100, Entrance “C”
7905 South Redwood Road

The course will be led by JSD Emergency Operations Manager Lance Everill at 801-567-8623, lance.everill@jordandistrict.org.

Additional ICS review opportunities will be made available throughout the school year, and individual locations can schedule meetings as needed/requested.

 

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Optional training will be provided by the Business and Auxiliary Services Departments on September 26 (1:00-4:00 pm) and October 4 (8:00-11:00 am) via Zoom. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments.

If you would like to participate in one of the sessions, please send an email to Lisa LeStarge, at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. The total number of participants in each session will be capped at 80 (plus presenters). Because we want the sessions to have the same interactive environment as in-person sessions, attendees will be able to submit questions via ZOOM Chat. Attendees will also be provided with a link to hand-outs provided by the presenters so they can be viewed during the training or downloaded for future use.

We hope you will take advantage of this training opportunity.

 

Published on

DATE:
August 31, 2022

TO:
Elementary Principals

FROM:
Carolyn Gough, PhD, Administrator, Teaching and Learning
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT:
JSD-Arts Representatives for 2022-23

This year we will continue to have two District Arts Representatives (DARTS) represent your school throughout the 2022-23 school year. We have appreciated the work of past DARTS representatives and how they have helped strengthen arts instruction in your schools. Meaningful progress toward a greater level of arts integration has been made, and we wish this to continue.

DARTS meetings will be held on the following dates: September 21, October 19, November 16, January 18, February 15, March 15, and April 19. The meetings will be held at the Auxiliary Services Building Auditorium from 4:30-6:30 p.m. 

Please assign up to two classroom teachers to serve as your school’s DARTS representatives by either selecting a grade-level team, or two teachers from different grade levels. The DARTS representatives will meet once a month for two hours to learn and collaborate. Teachers will be paid at the inservice rate and will earn relicensure points  (Note: In addition to the two regular classroom teachers, your school's BTS arts educator will also be attending the DARTS sessions). 

Please email the names of your choices for the JSD DARTS Team for the 2022-23 school year to linda.gold@jordandistrict.org as soon as possible.

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Parent Teacher Conferences are fast approaching, and many of you will find your school in need of one or more interpreters in order to serve the needs of your parents. Mirsa Joosten is happy to find an interpreter in each language you need, but this can be extremely difficult when there is not sufficient time for her to make arrangements. The virtual format, should we need to use it, can make finding interpreters even more difficult. For these reasons, we ask you to please request your interpreter no later than the dates given below by completing the Interpreting and Translation Services Request Form available on the Equity and Compliance webpage, if you have not already done so.

Level Conference Date(s) Date Interpreter Request Due
High Schools September 28-29, 2022 September 21, 2022
Middle Schools September 28-29, 2022 September  21, 2022
Elementary Schools October 5-6, 2022 September 23, 2022

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Principals:

As you are planning your SCC meeting dates, please keep in mind that your 2023-24 LAND Trust & TSSA plans will be due on March 24, 2023. The plans must be approved in your last SCC meeting of their year. Please plan your dates accordingly!

Published on

DATE:   
August 24, 2022

TO:  
All Elementary Principals

FROM: 
Administrators of Schools
Carolyn Gough, Administrator, Teaching and Learning Department
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT: 
Utah Symphony Performance at Abravanel Hall for 5th Grade Students

Once again, we are pleased to announce Utah Symphony concerts for your 5th grade students at Abravanel Hall. The performance dates are February 6 and 7, 2023 at 10:00 and 11:30 a.m. Your school’s date and time are provided on the attached spreadsheet. Please note that there are no assigned seats. Schools will be seated upon arrival.

Study materials for use in preparing your students will be provided by the Utah Symphony in the weeks prior to the performance.

Your secretary will need to complete a transportation request on Skyward (your school's date and time shown on spreadsheet).The number of teachers (which may also include a parent and two chaperones for each class) should be included in your school’s final count. When entering your busing request, please include the correct group name (e.g. Daybreak, 115 Curr). This will ensure that the Teaching and Learning Department will cover the busing fee.

Transportation requests should be completed as soon as possible. Due to the number of buses that need to be used for the Symphony concerts, there will be a moratorium on any other transportation requests for these dates.

Published on

DATE:   
August 24, 2022

TO: 
All Elementary Principals

FROM:  
Administrators of Schools
Carolyn Gough, Administrator, Teaching and Learning Department
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT: 
Utah Symphony Performance at Abravanel Hall for 4th Grade Students

Once again, we are pleased to announce Utah Symphony concerts for your 4th grade students at Abravanel Hall. The performance dates are November 14 and 15, 2022 at 10:00 and 11:30 a.m. Your school’s date and time are provided on the attached spreadsheet. Schools will be seated upon arrival.

Study materials for use in preparing your students will be provided by the Utah Symphony in the weeks prior to the performance.

Your secretary will need to complete a transportation request on Skyward (your school's date and time shown on spreadsheet). The number of teachers (which may also include a parent and two chaperones for each class) should be included in your school’s final count. When entering your busing request, please include the correct group name (e.g. Daybreak, 115 Curr). This will ensure that the Teaching and Learning Department will cover the busing fee.

Transportation requests should be completed as soon as possible. Due to the number of buses that need to be used for the Symphony concerts, there will be a moratorium on any other transportation requests for these dates.

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All new principals and new SCC Chairs need to attend one of the SCC Trainings for this year. Two trainings will be held in a Zoom format. If you have any questions contact Nadine Page, nadine.page@jordandistrict.org or 801.567.8182 (x88182).

September 28, 2022 - 6:30-7:30 p.m.
Join Zoom Meeting    LINK

September 29, 2022 - 6:30-7:30 p.m.
Join Zoom Meeting    LINK

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1-year temporary agreements are not required for part-time employees.

1-year temporary agreements are required for all full-time/contracted employees who are paid from the following programs and program codes. Please submit these completed forms to the HR Department by or during the FTE audits in September 2022. Click this link for the 1-Year Temporary Agreement form found on the employment.jordandistrict.org/AdminOnly website.

Program Code:  5679
Program Name:  School Based Mental Health
Department:  Student Services
Employee Type:  Licensed

Program Code:  5886
Program Name:  Beverly Taylor Arts Learning Program
Department:  Teaching & Learning
Employee Type:  Licensed

Program Code:  7685
Program Name:  SAMHSA AWARE Grant
Department:  Student Services
Employee Type:  Licensed

Program Code:  7220
Program Name:  GEERS
Department:  Special Education
Employee Type:  ESP

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Educators who enroll and complete the online new mentor training in August or September (2022) will receive a $150 stipend. This training is a 3-hour online course and is for BRAND NEW MENTORS ONLY.

Educators will need to register on JPLS. Please contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.

Please let educators know who may be interested in becoming certified as a mentor.

Published on

DATE: 
Thursday, August 25, 2022

TO:  
All School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Tableau Login Moving to Google SSO

Due to a change on Tableau’s security policies, we will be transitioning all Tableau logins to Google single sign on (SSO). Beginning Thursday, September 1, when Tableau users try to sign into their accounts, they will be redirected to a Google login page. Tableau users will use the same login credentials as their district email for Tableau. Here are the new login procedures effective September 1st:

  1. Navigate to the Tableau login page: https://sso.online.tableau.com/public/idp/SSO
  2. Enter your district email address.
  3. You will be redirected to a Google login page. Enter your district email and password.

Please direct any questions about Tableau to Ben Jameson in Evaluation, Research & Accountability.

Published on

DATE: August 16, 2022
TO: Principals, Assistant Principals, Panorama Survey Coordinators
FROM: Michael Anderson, Associate Superintendent, Administrators of Schools, Travis Hamblin, Director of Student Services
SUBJECT: Panorama Survey Training, Window, & Administration

The virtual training may be accessed using the following link:

  • https://panoramaed.zoom.us/j/9102179636

All administrators and survey coordinators will receive an email from Panorama containing the survey questions, sample letter to use for parent/guardian communication, and slide deck of the presentation. The school may choose to use, modify or create their own parent/guardian communication. Schools may also share the survey questions should they choose to do so.

The fall survey window will open on Aug. 29 and close on Sept. 21.

It is expected that each school shall notify parents/guardians PRIOR to administering the survey to students. SEL surveys are always optional whether the parent/guardian or student opts out, should never be ‘required’, and should never be a part of an academic grade.

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All schools are required to conduct a fire drill within the first 10 days of the school year.  This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, rally locations outside, communications, and related supplies.

Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to fire alarms/strobes and emergency response protocols.  Please be sure to clearly announce that it is a “drill”.

Please call the Jordan School District 24-hr. Alarm Response 801-567-8865 at least 30 minutes in advance of the drill, so the fire department is not dispatched.

Use the JSD Incident Command System Manual - Fire Action Plan as your drill guideline.  Google Drive link: JSD Incident Command System Manual

Report the drill and any related meetings using the JSD report form on Google Drive. Link: 2022-23 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS

Please contact Emergency Operations Manager Lance Everill with questions or concerns: lance.everill@jordandistrict.org, office 801-567-8623.

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Earn your Endorsement on USBEAdmin, please share this information with your teachers.

Many of your teachers are pursuing a STEM endorsement - USBE WILL REIMBURSE THEM FOR THEIR EDUCATION! This is now called the STEM Endorsement Incentive Program (EIP). See the attached flyer and link to our EIP website for more information. If you have any questions, please reach out to the content consultant. We would love to talk to you!

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Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.

Accurate enrollment counts are used to generate future projections. Projection totals are needed very soon after ten-day adjustments are completed. To assist in preparing projections, we are asking all schools to report the completion of their 10-day drops on a Google Sheet as soon as these drops are processed. Only the staff member responsible for processing the drops should indicate completion status. The Google Sheet is available at this link and will be emailed to attendance staff again close to the 10th day of school.

10 day drops for high schools may be processed at the end of the day on August 30, 2022. Elementary (Grades 1-6) and middle school may process drops at the end of the day on August 31, 2022. Kindergarten drops may be processed at the end of the day on September 8, 2022.

Guidelines for how to process these drops are available in the Information Systems documentation folder in Google Drive and at this link.

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Beginning the 2022-23 academic year, all Beverly Taylor Sorenson (BTS) educators will be evaluated using the UETS-based JPAS tool.

BTS Full Evaluation

  • Two classroom observations
  • Educator uploads required evidence into Perform (stakeholder input, student growth with data)
  • Professional development meeting with goal setting

BTS Interim Evaluation

  • Beginning of the year
    • Self-evaluation
    • Three required goals
    • Evaluator approval
  • End of the year
    • Reflection on three goals
    • BTS educator uploads stakeholder input and student growth with data
    • Evaluator and educator signatures

Action Required: Please let all BTS educators know of the change to their evaluation type so they may be prepared. Contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.

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We have money to assist at-risk students at your school. Each school needs to email the LCS Administrative Assistant, Nicole Woodburn, for your budget form. You will have to fill that form out before the funds appear in your 5336 account. Contact: nicole.woodburn@jordandistrict.org

At-Risk Students (EARS) Definition
“Students at risk are those students who are in an at-risk category such as: primary
language is other than English, poverty, homelessness, trauma, scores below proficient on state assessments, or has other adverse childhood experiences (ACE).

Please be responsible in budgeting this money. It is one-time and may not be available next year.

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The following professional development days have been added to this year’s calendar. 

2022-23 School Year Calendar

Professional Development Day (No Students Attend)
Friday, September 16, 2022
Friday, November 4, 2022
Friday, April 21, 2023

All employees should work in the building on these days. Principals are authorized to use up to 3 hours of principal-directed time each professional day, which includes time spent in Professional Learning Communities (PLCs). The remaining time should be at the teacher’s discretion. 

Please provide these dates to your employees.
If you have any questions please contact your Administrator of Schools.

Published on

DATE: 
Thursday, August 11, 2022

TO: 
Elementary School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:     
KEEP Entry Administration and Materials

Principals are asked to pass this information, along with the materials included with this memo, to their kindergarten teachers as soon as possible.

KEEP Entry administration for the 2022-23 school year is still required by the state. The KEEP Entry assessment window ends on Thursday, September 8, 2022. Data entry into the Data Gateway is due by Friday, September 30, 2022. Those who are administering the KEEP Entry (including kindergarten teachers and classroom aides) should have been trained. Test administrators can access training in one of two ways:

Only kindergarten teachers and instructional coaches will have access to enter data into the Data Gateway. Classroom assistants will not have access to KEEP data entry in the Data Gateway.

Included with this memo are the following materials:

  • KEEP Entry Test Administration Manual (TAM) – Kindergarten teachers should use this manual to access the script they should read while testing. The manual also contains instructions on how to administer and score the assessment.
  • KEEP Entry Student Materials – Schools will be responsible for printing their own student materials booklet for each KEEP Entry test administrator. No changes to the assessment have been made, so teachers may use last year’s student materials.
  • KEEP Entry Score Sheet – Kindergarten teachers may fill out the scoring sheet online in their Data Gateway account while administering the assessment. They may also fill out the attached scoring sheet and then enter the data in the Data Gateway at a later time.
  • KEEP Entry Data Entry – Getting Started – This document provides a brief explanation of how to enter KEEP Entry data into the Data Gateway.

If you have questions about the KEEP Entry assessment or the data entry in the Data Gateway, please contact Ben Jameson in Evaluation, Research & Accountability.