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Category: Elementary Action Required

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Administrators, please share this information with your teachers.

Many of your teachers are pursuing a STEM endorsement (see our EIP website for a full list of endorsements) USBE WILL REIMBURSE THEM FOR THEIR EDUCATION! This is called the STEM Endorsement Incentive Program (EIP). See the attached flyer and link to our EIP website for more information. The next round of reimbursements applications is due May 26, 2023 for teachers who completed STEM courses in Winter/Spring 2023.

If you have any questions, please reach out to the content consultant. We would love to talk to you!

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The Special Education Summer Conference for the 2023-24 school year will be held on Tuesday, August 8, 2023 at West Jordan High School. Check in begins at 7:30am and the conference begins at 8:00am. Attendees will receive a $200 stipend.

All Certified/Licensed Special Education staff and school administrators are invited to attend. Please register on JPLS before August 6th. Course and Session information are on the attached flyer. If you have any questions or concerns please contact your teacher specialist.

For those who are new this year and will not have access to JPLS to register prior to the conference, Susan and Robin, the New Teacher Induction Specialists will provide us with a list of who will be attending. Please work with them to ensure you are on their list.

We can't wait to see you there!

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Our pilot with School AI will allow us to have 100 participants dive in to their programs and see how teachers can utilize AI as part of their classrooms.

We are looking for each school to recommend a teacher to serve as a "power user" who will test School AI this summer during June and July.

There will be a virtual training offered in both June and July to help users maximize School AI. Participants may be asked to participate in a user group to provide suggestions and other feedback.

If you would like to be considered as an additional pilot participant please let us know below.

School AI Pilot Recommendations Form

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DATE: 
May 10, 2023

TO:
Principals
All Certified Special Education Staff

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Year-End Checkout for Special Education

The items listed below need attention as you prepare to close out the 2022-23 school year.

 

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Effective Teacher Training (ETT) will be offered this summer. Spots are limited and fill quickly, so learners need to register on JPLS as soon as possible. Pacing is flexible in this online course, so learners will be able to complete the content even with summer vacations.*

For: All general education and special education teachers

Also Welcome: Specialists, mental health providers, ESPs

Note for instructional coaches: You can request to be an observer in the course instead of registering as a learner.

Please email Melanie Dawson or Katie Jarvis if you are interested.

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Fall Mentor Training will be available online through Canvas from July 31 to September 5, 2023. Mentor Training will be provided to new mentors based on the administrator's recommendation. After checking with potential mentors, please complete the Google form to add names of mentors you would like to have complete mentor training. We have a limited number of seats. Educators will be added first come, first served. You may add up to three mentors per form. Teachers will get paid $150 stipend for completing the mentor Canvas training.

Google Form Link

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WE WANT TO HEAR FROM YOU…

The HR TEAM values you and your opinion regarding HR practices and procedures. Therefore, we invite you to complete the following brief survey. Names are optional.

Survey LINK

THANK YOU for taking the time to complete this survey. Your feedback is important to us.

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DATE: 
Thursday, May 11, 2023

TO: 
All School Administrators

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:     
2023 WIDA Access Results in Tableau

The WIDA Access results for the 2022-23 school year have been added to Tableau accounts. School administrators will be able to see composite proficiency scores (language proficiency levels) as well as scores for language domains and reporting categories as far back as 2017. Reports are available as overall school results or individual student results.

In addition, there is a table that lists WIDA Access results by student based on 2023-24 enrollment (as it was listed in Skyward at the beginning of May when the report was ran), which means that school administrators can use this information, among other things, to assign students to ESL study skills classes or ensure that these students are enrolled in classes where the teacher has an ESL endorsement. Middle schools will be able to see scores for incoming 7th graders and high schools will be able to see scores for incoming 10th graders.

Aggregate school reports may be found here.

Student results, including results by next year’s enrollment, may be found here.

Please contact Ben Jameson in Evaluation, Research & Accountability with any questions about these Tableau dashboards.

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DATE:   
May 11, 2023

TO: 
Principals
Elementary Administrative Assistants
Secondary School Registrars

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Permanent Records – Transfer Processes and Procedures

Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before June 12, 2023. This record transfer MAY NOT be done through secure district mail if the quantity of records being sent from one location to another is greater than ten (10) total files.

The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used.

Dead files that did not earn high school credit should be kept at the school of origin for three years post-separation before destruction. Dead files that earned high school credit should be transferred to the boundary high school for retention with other files of the same cohort.

General Permanent Record Transfer Procedures (Policy AS61):

  • A parent release is not required when transferring student records from one school to
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

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DATE:    
May 11, 2023

TO:  
Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Entering Attendance in Skyward for the Last Six (6) Days of the School Year

Please see the attached memo for instructions on entering daily attendance for students.

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Volunteer reports need to be submitted to Insurance Services. Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information is accurate and complete. PTA figures must be separate from other volunteer hours. Attached is a copy of the Volunteer Report for the period from December 1, 2022 to March 31, 2023.

Please complete this form and send it back to Bonnie Brennan, the Director of Insurance Services, by May 15, 2023.

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Federal Regulations require the district to certify the payroll of any employee being paid with federal funds. Accounting identifies employees that meet this federal criteria and prepare certification forms by location. Principals and department heads please review the attached instruction memo and look for your payroll certification email the week of May 1, 2023. Certifications are due Friday, May 26, 2023. Please review your certification ASAP and contact Natalie Grange if you have any questions or concerns. natalie.grange@jordandistrict.org, ext. 88312

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Principals,

As a reminder, underqualified educators who are working towards their Professional License through the Jordan School District APPEL program are required to take the PPAT Assessment, which is offered twice a year, both in the spring and in the fall.  The PPAT registration fee is $300.  Since Principals have the discretion to hire either a qualified or underqualified candidate for open positions, it is the responsibility of the Principal to reimburse the underqualified educator for the PPAT registration fee, once the educator has passed the PPAT assessment.  This is a one-time reimbursement per educator, which implies that if an educator does not pass the PPAT, he/she must retake the PPAT at their own cost until they receive a passing score.  In order for the Principal to reimburse the cost of the PPAT, the educator must provide a PPAT receipt and copy of their passing score to the Principal.  Principals may use In Lieu funds or TSSA funds, if it is written into your plan. Your plan can always be amended to include the PPAT or will be covered under “professional development”. Principals are then to submit an NPO check request to the Accounting Department.

Please feel free to contact Brittany Bauer, HR Specialist – Secondary or Jane Olsen, HR Specialist - Elementary with any questions regarding the PPAT.

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DATE:
Thursday, April 20, 2023

TO:
Elementary School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
2022-23 KEEP Exit Administration Guidelines and Materials

________________________________________________________________________

Elementary school administrators are asked to pass this information, along with the materials included with this memo, to their kindergarten teachers as soon as possible.

KEEP Exit administration for the 2022-23 school year is still required by the state.  The KEEP Exit window is scheduled during the end-of-year kindergarten testing days (Friday, May 19th through Friday, May 26th).  However, the official state test administration window opens Monday, May 8th and ends on the last day of school.

Data entry into the Data Gateway is due by Wednesday, June 15, 2023.  Those who are administering the KEEP Exit (including kindergarten teachers and classroom aides) should have been trained.  Test administrators can access training in one of two ways:

The KEEP Exit materials included with this memo are:

  • KEEP Exit Test Administration Manual
  • KEEP Exit Student Materials
  • KEEP Exit – Additional Guidance on Scoring Questions 7 & 13

Please contact Ben Jameson with questions about the KEEP Exit or the data entry in the state’s Data Gateway.

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DATE:
Thursday, April 20, 2023

TO:
All School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
Response Counts for the USBE School Climate Survey

________________________________________________________________________________

Principals are encouraged to use the following links to monitor the response rates for the student and adult USBE School Climate Surveys.

As a reminder, all students in grades K-12 should have time scheduled during the school day to take the school climate survey. The survey closes at the end of the day Friday, May 5th.

Response Rate Links:

K-2 USBE School Climate Survey Response Counts

3-6 USBE School Climate Survey Response Counts

7-12 USBE School Climate Survey Response Counts

Parent USBE School Climate Survey Response Counts

Faculty USBE School Climate Survey Response Counts

Survey administration materials may be found in the JAM memo dated February 23, 2023.

Direct links to the surveys may be found below:

K-2 USBE School Climate Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_55b2xN5kNMbgoGW

3-6 USBE School Climate Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3VEeE9V2KImmy46

7-12 USBE School Climate Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_6MazEzmTiMsaK4m

Adult USBE School Climate Survey (for parents, faculty, administrators and SROs): https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3k3rbSvVU5LIxlI

 

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DATE:     
April 13, 2023

TO: 
All Administrators & Threat Assessment Teams

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
Angie Rasmussen, Student Safety & Wellness Specialist

SUBJECT: 
Comprehensive School Threat Assessment Guidelines (CSTAG) National Study Participation

Thank you for the work you do as a member of your school threat assessment team. Our district is participating in a national study conducted by Dr. Dewey Cornell’s research team at the University of Virginia. As part of the study, you are asked to complete an anonymous survey about your threat assessment team.

Please complete the CSTAG Implementation Fidelity Survey at this LINK

The deadline is 6/2/23.

The survey will take about 20 minutes. Each member of the school’s threat assessment team should complete this survey. If you serve on more than one team, complete separate surveys for each school team.

If you have questions about the survey, please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org.

This survey does not replace documentation for each individual threat assessment done at your schools. Thank you for providing your valuable time and input.

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DATE:  
Thursday, April 13, 2023

TO:  
Elementary School Administrators

FROM:   
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
EOY Acadience Testing Updates and Reminders

Evaluation, Research & Accountability would like to welcome Janice Sperry as our new testing support coordinator for Acadience Reading and Math. She may be contacted at 801-567-8873 or janice.sperry@jordandistrict.org with any questions regarding Acadience Reading or Math.

The end-of-year Acadience testing window opens on April 17th. As we prepare for Acadience testing, there are a few friendly reminders that help the district testing teams be as efficient as possible while they are at your school testing students:

  • Avoid scheduling kindergarten and first grade classes back-to-back, when possible. They take longer because assessment assistants are administering both the reading and math measures.
  • Encourage your teachers to be flexible. They need to be prepared to come early or late to their allotted time. We are fully staffed, so we expect to run on time or perhaps a little early.
  • Be sure to have an adult runner available who knows the school and can quickly have a teacher come to the testing area, distribute student cards, and help the testing run as efficiently as possible. If schools don’t have a runner available, a parent who knows where teacher classrooms are is a viable option. If there is no runner, one of our assessment assistants must do it, which means she is testing less students.
  • We have left some time at the end of the testing window for assessment assistants to complete absent testing for any students at any of the 42 schools that were absent on the day(s) of testing. That said, there are typically more absences that accrue during the testing window than the assessment assistants can make up in 2-3 days at the end of the window. Any assistance schools can provide to complete some of the absent testing would be much appreciated. Please note that classroom teachers in grades K-3 may not administer the Acadience Reading and Math benchmarks to their students.

If you are interested in having your aides get trained to administer either the Acadience Reading or Math tests, there are two Canvas courses available:

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DATE:
April 10, 2023

TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Resource Instructional Assistants for 2023-24
Special Education Support Class Instructional Assistants for 2023-24

This memo is designed to explain how special education instructional assistants can be requested and will be allocated to each schools’ special education program(s) for the 2023-24 school year. If you have any questions, please contact your assigned teacher specialist or program administrator. We want to make sure everyone has the support staff necessary to meet student’s individual IEP needs.

Please Submit all forms to your assigned teacher specialist by Thursday, April 20, 2023. You will receive a preliminary critical needs instructional assistant allocation by Wednesday, May 10, 2023. Additional Critical Needs may be requested after school starts or if the students in your class or program change significantly.

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DATE:    
April 6, 2023

TO:    
Jordan District Administrators, Directors

FROM:    
Michael Anderson, Associate Superintendent
Administrators of Schools

SUBJECT:   
Time Schedule for the Last Day of School

Please review the attached memo carefully for your school dismissal time, and convey this information to your students and parents.