Skip to content

Author: npage

Published on

DATE:   
September 30, 2021

TO:  
Building Principals
Administrative Assistants
Secondary Attendance Office Staff
Secondary Registrars

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Revision to Policy AS61 – Student Records and Transcripts

A revision to Policy AS61 - Student Records and Transcripts, was approved last night by the Board of Education. The text of the revision is attached to this memo. The change brings the policy into compliance with the requirements of FERPA and Utah law. Specifically, a non-custodial parent may now be added to Skyward as Family 2 and granted their own login and password to access grade information. Family 1 does not have the legal ability to consent to or approve this access. Schools must verify the identity of the individual requesting to be added as Family 2 and confirm their parental rights. This verification can be done through the student’s birth certificate and/or through court orders that confirm that the individual holds these rights.

Schools may elect to notify Family 1 when an individual with parental rights requests their access as Family 2 as a courtesy and to verify that there are not any updates to court orders that would prevent the access from being granted.

Published on

Reminder:

Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2021.

Verify that at least three of the people listed will still be certified by the end of the 2021-22 school year. The certifications need to stay current for the entire school year.

Information regarding the CPR/First Aid certification process can be found here.

Published on

DATE: 
October 1, 2021

TO: 
All Medicaid Time Study Participants
Physical Therapists, Physical Therapist Aides, Occupational Therapists, Occupational Therapist Aides, School Psychologists, Elementary Counselors, Elementary School Social Workers, Audiologists, Speech and Language Pathologists and Assistants, RNs, LPNs, Augmentative/Assistive Communication Teams, and all Special Education Staff and Assistants Providing Direct Services

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kami Ridd, Coordinator - Health Services Department

SUBJECT: 
Procedures for the 1st Medicaid Random Moment Time Study of 2021-2022 School Year

MEDICAID RANDOM MOMENT TIME STUDY
Friday, October 1, 2021
and continue through the end of the day
Friday, December 31, 2021

You have been identified as a participant in the Medicaid Time Studies during the 21-22 school year.

This year, the State of Utah has transitioned to a new way of completing the time study. Instead of entering codes for activities that you are doing for a 5-day week, for 3 different times during the school year, we will be using a model called “Random Moment Time Study”.

This model will ask you what you are doing for a 15 minute “moment” in your work day. Our vendor will randomly select a participant from our district participant list and send out an email asking simple questions about what you were doing during the “moment” selected.

If you are randomly selected, you will receive an email notification 24 hours prior to your selected moment in time. The emails will come from utmac@pcgus.com.

The email notification will provide you with a link to access the on-line Random Moment Time Study form. The hyperlink to respond to the moment will be included in the email. Email notification will be sent 24 hours before the moment and again at the exact time of the moment.

Notifications for completion will continue to be sent at 24 hours, 48 hours, and again at 68 hours after the moment has passed. After the 3rd reminder notice you will only have 4 hours to complete the study. Failure to complete the time study within the 3-day timeframe eliminates our ability to include that portion in our time-study reimbursements.

The first-time study window is from October 1 through December 31, 2021. You may be chosen multiple times or not at all. You will receive a randomly generated time study email anytime during this window. Please check your email each work day during normal work hours. 

We are excited that this new method for required participation is available and more conscientious of your time and hope that it will ease the burden that has existed in the past. We so appreciate all your efforts to document these crucial services to students. Your efforts assist us in helping to secure beneficial funds for our students and programs. Thanks again for all you do.

Questions – please reach out to Kami or Ruth in the Health Service office:

Kami Ridd
801-567-8516
kami.ridd@jordandistrict.org

Ruth Hendriksen
801-567-8515
ruth.hendriksen@jordandistrict.org

Published on
  1. The schedule for the first in-person LETRS session for administrators is here!! You can register through MIDAS (see LETRS Information web page if you have questions about your MIDAS account). Use #60389 to register for the course. Here is a link to the schedule: https://docs.google.com/document/d/1oHGjzb46b4aD17XFTsJk3olP3PJfj-VGGq1nSUB_Ols/edit?usp=sharing
  2. Here is an update from USBE: Please make sure your teachers understand the following:

If a participant logged into MIDAS and only put the LETRS session in their cart, they have not checked out and therefore have not registered. Please remind teachers, coaches, and leaders that MIDAS is similar to the grocery store, and they must officially check out in order to be registered. If a participant is not registered in MIDAS, they won’t receive credit for completion/attendance, and therefore will not have proof of attending.

The links to the session cannot be shared, again for the reasons stated above, plus the courses cannot go over 40 participants or people will get kicked out during the session. Participants need to be logged in on their own device in order to receive additional resources in the chat box, ask questions, participate in engagement activities and discussions, and be marked for attendance. People cannot be sitting beside someone to “attend”. If a participant needs support logging in/checking out in MIDAS, please contact 801-538-7807 or midas@schools.utah.gov.

Participants can only enroll in 1 session for each unit. If you have educators who have enrolled in multiple sessions, please have them unenroll in the sessions they won’t be attending so others who are waiting for a spot to open can register.

Please be sure the employment tab is updated in MIDAS so that your current district/charter is accurate. For support, you may need to contact the MIDAS helpline - 801-538-7807 or midas@schools.utah.gov.

Additional units and sessions will be added to MIDAS as quickly as the company can schedule national trainers.

3.  Please encourage your teachers (and yourselves) to visit the LETRS Information web page often, as that is the way we can           communicate and keep everyone updated with all things LETRS.

4.  Thank you for all you are doing!! Being an administrator can be overwhelming!! Thanks for hanging in there and supporting         your teachers in supporting Jordan District’s goals. Together, we ARE making a positive difference for the kids we serve!!

Published on

Thank you all for your participation in Principal PLCs at the last principal meeting. Based on your responses from  the data, the sessions below have been scheduled for principals and instructional coaches. Please share this information with your coaches. All courses will be by ZOOM. Please visit the JELL Canvas course for additional information and for the meeting zoom links.

Thursday, October 7th
9:00 - 11:30 Southland, Rosamond, Monte Vista, Fox Hollow, Elk Meadows
12:30 - 3:00 Terra Linda, Jordan Hills, Westland, Oquirrh, West Jordan, CDC

Tuesday, October 12th
9:00 - 11:30 South Jordan, Westvale,  Falcon Ridge, Blackridge, Aspen, Silver Crest, Riverton, Rose Creek, Mountain Point, Midas Creek, Golden Fields, Majestic
12:30 - 3:00 Welby, Mountain Shadows, Jordan Ridge, Riverside, Oakcrest, Hayden Peak, Eastlake, Daybreak, Columbia, Bluffdale, Butterfield Canyon, Foothills, Copper Canyon

Published on

DATE:   
September 29, 2021

TO:   
Building Principals
District Department Directors
Financial Secretaries
Administrative Assistants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Student Data Privacy Resource Review Process

As explained in the September Principal and Assistant Principal meetings, Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:

  • All personally identifiable student data collected and shared by the LEA
  • A comprehensive list of all recipients with whom the LEA has shared personally identifiable student data, including the purpose for sharing the data, the justification for sharing the data (including if the sharing was required by federal law, state law, or local directive), and how the sharing is permitted under federal or state law.

This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.

Rollout to Staff
Building principals are responsible to rollout the process to faculty and staff. The rollout consists of a six-minute video and a handout that were made available at Principal Meeting. Questions that the principal cannot answer may be forwarded by the principal to Caleb Olson in Planning & Enrollment. When the rollout has been completed, principals must indicate their school’s compliance on the reporting form.

Purchasing Changes
Prior to September Principal Meeting, Purchasing staff would hold school and department requisitions for resources that used personally identifiable student data and facilitated the process of gaining the necessary review and/or a student data privacy agreement. This review will now be handled through Planning & Enrollment, and until appropriate clearance is given by Planning & Enrollment to Purchasing, the requisition will not be processed.

A form has been created for school staff to submit a review request to Planning & Enrollment prior to entering a requisition in Skyward (please note that this form is different from the form teachers will use to request a review of classroom resources). This form should be completed by the individual or team that is requesting the purchase; administrative assistants may enter completed information as part of the requisition process but should not have responsibility for vetting the privacy practices of the requested resources. A fillable PDF form is available for individuals or teams to gather the necessary information so that another staff member can submit the form.

Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).

Published on

DATE:  
September 27, 2021

TO: 
School Psychologists and School Psychology Interns

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance

SUBJECT: 
October School Psychologist Guidance Meeting

A meeting for school psychologists and school psychology interns has been scheduled for Friday, October 8, 2021, from 12:30 to 3:30 p.m. in the auditorium of the Auxiliary Services Building (7905 South Redwood Road). Dr. Alina Fong, neuropsychologist, and Dr. Jaycie Loewen, clinical neuroscientist from Cognitive FX will provide us with a presentation that addresses the needs of students with traumatic brain injuries.

Part-time Staff:  I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

Published on

Here's helpful information that has been provided after the communications discussions held at the principal and  assistant principal meetings.

This is a ten-minute tutorial (unedited) on Snooze Buttons (Mobile/Desktop), Inbox Types, Reading Panes, and Multiple inboxes.

Gmail Snooze, Inbox types, Reading Panes, Multiple Inboxes Tutorial

Published on

Jordan School District 2021-22 Dashboard

 

The Salt Lake County Health Department has been directed to move all COVID reporting and tracking to a county-hosted system. As a result, the reporting form link for Jordan District staff has changed. The new link is below.
Positive Case Reporting Form

 

Use this link to upload seating charts to your school's folder. Label the document with the teachers ,name, grade level, or subject. Please make sure these are complete, legible, and kept up-to-date. Use first and last names for the students.
Jordan School District 2021-22 Seating Charts

 

Published on

The administrator JAES evaluation (full and interim) is now available for all administrators on Perform. To better assist with the completion of the administrator JAES evaluation, attached are the standards and rubric for rating the evaluation. Please contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.

Published on

According to State Law (Utah Code Section 53G-10-406; R277-910 ), all 4th grade students should receive the Elementary Botvin LifeSkills Training lessons. The main goals of the Botvin LST program are to teach prevention-related information, promote anti-drug norms, teach drug refusal skills, and foster the development of personal self-management skills and general social skills. Schools are asked to select at least one 4th grade teacher to attend the teacher training for Botvin LifeSkills. The training is designed to prepare teachers to deliver the curriculum with content and process fidelity. This training increases the effectiveness of the program and assists providers in developing implementation strategies for the program’s comfort and fit in individual sites.

How to Register for the Online Teacher Training:
Step 1: Click here to register on MIDAS--Be sure to go to your cart and “check-out” after registering to ensure that your registration is complete.

Step 2: After registering on MIDAS, participants should complete this survey so that we make sure to send the access code and materials to the correct email address and physical address.

Teacher’s Manuals:
All staff who complete the training will be given access to an electronic version of the teacher’s manuals. Due to the high volume of trainings completed, and due to Covid related issues with the printer, there has been a delay in shipping out the physical copies of the Elementary Teacher’s Manual. Staff who have completed the training and are having difficulties accessing the electronic version of the teacher’s manual can email support@nhpamail.com to regain access.

Stipend & Sub-Reimbursement Update:
Starting September 1st, LEAs may invoice USBE $150 for the following:

  • Sub-reimbursement for teachers who required a sub to complete the training
  • Stipends for teachers who completed the training after September 1st while off-contract

Starting September 1st, invoices can be sent to prevention@schools.utah.gov.

(In the meantime, USBE will continue to send the necessary stipend paperwork to off-contract teachers who completed the training through August 31st.)

Instructions for implementing the program in online/virtual settings:
The secure PDF version of the Student Guide and Teacher’s Manual are the recommended materials format for online and/or virtual classes.

Teachers who have completed the training should already have PDF access, and can email support@nhpamail.com if they have any problems accessing the materials.

Teachers who are teaching online should teach the lessons as close to the in-person instructions as possible including providing an opportunity for skills practice (live is preferable.)  

The Botvin LifeSkills Training provider is exploring resources to increase interaction online for LST Elementary for the 2022-2023 academic year.

For more information regarding the required Botvin LifeSkills Training Program:

Underage Drinking and Substance Abuse Prevention Program

Published on

Salt Lake County Health Department - Team assisting Jordan School District

Paige Allen-Rife – 801-448-9620, PAllen-Rife@slco.org
Candice Briese – 801-859-1939, CBriese@slco.org
Amber Martin – 385-722-0517, AMartin@slco.org
Lara Fields – 801-836-2670, LFields@slco.org
Mia McDonald – 385-219-5908, MRMcDonald@slco.org

Published on

The agenda for the optional training sessions for office and administrative staff of schools and District departments is attached. The September 30th and October 14th sessions will be held in the morning and the October 4th session in the afternoon (same information presented at each session). If you would like to participate in one of the sessions, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. Attendees of each session will receive an email the day prior to the training with instructions for connecting to the Zoom meeting.

Published on

DATE:  
September 22, 2021

TO:   
Secondary Principals
Elementary Principals

FROM:  
Shelley Nordick, PhD, Administrator, Teaching and Learning
Norman Emerson, Fine Arts Consultant

SUBJECT:    
Ballet West 2021-22 Student In-Theater Presentations

Ballet West is again providing free presentations of the following ballets in the Capitol Theater:

  • Dracula (Grades 5-12)
  • The Little Mermaid (Grades 1-12)
  • The Nutcracker (Grades 1-12, One and Two-Hour Presentation Available)
  • Romeo and Juliet (Grades 3-12)
  • Choreographic Festival (Grades 5-12)

Each program begins with an educational introduction and is followed by a portion of the repertoire currently being performed for the general public.

Ballet West will be following CDC and SL County guidelines for all of their student offerings. Until further notice masks will be required to attend any presentation.

Please refer to this spreadsheet for the dates, times, and Jordan District seating allotments of the performances. If any of your teachers are interested in having their classes attend any of the performances, please have them contact Susy Peterson at susanlyn.peterson@jordandistrict.org or 801-567-8296.

Please be aware that Ballet West will not be covering the costs of transportation.

Published on

DATE:   
September 23, 2021

TO:   
Employees in the District Office, Auxiliary Services Building, and Transportation Facilities

FROM:  
John Larsen, Business Administrator
Scott Thomas, Administrator of Auxiliary Services
Shelley Nordick, Administrator of Teaching and Learning

SUBJECT:  
Halloween Activities

Some departments and buildings have had a tradition of employees bringing their children and grandchildren into the building on Halloween for trick-or-treating. This activity has many merits and benefits to our groups and teams. However, due to the ongoing COVID-19 pandemic, and in order to maintain safety for all employees and their family members, we will not be having these types of activities this year.

We know this may be a disappointment to many who look forward to this each year. However, many employees and/or those they go home to each evening have health concerns that make such activities unwise at this time.

If you have questions or concerns regarding the cancellation of these Halloween activities, please communicate them through your supervisor to their Cabinet level supervisor.

Published on

Please use these contacting an interpreter for your school procedures when you need an interpreter or a document translated for your school. 

  1. Contact Mirsa Joosten in Equity and Compliance at 801-567-8314 for the language you need to be interpreted at the school. She can also help with the translation of documents. 
  2. If not available or she cannot assist you right away, you may use the number to connect with Commgap. 

Special Notes:
This number is for administrators and office staff to use. Please do not give out to the entire staff. 

When you can use this number: to share good news about a student, an accident, homework clarification, information on signed papers, issues at school, set up a meeting with translator, remind families of the District parent orientations, etc. 

For any clarification, please contact Language and Culture Services. 

Commgap offers on-site, over-the-phone, tele-health and video remote interpreting in over 100 languages. Language and Culture services will pay the invoice on calls made.

Published on

We want to assist our parents of second language learners by giving them a virtual tour of the District and resources to our schools. Please share this flyer with your Refugee, immigrant, asylee and EL families. Please fill out this google form, "Contact information for Parent Orientations" on the families behalf if they plan on attending. Interpreters will be provided. If they need assistance with transportation, please have them contact Michelle Love-Day in Language and Culture Services. 

Published on

DATE:  
Thursday, September 23, 2021

TO: 
All School Administrators
All Administrative Assistants

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:    
2021-22 Stakeholder Input Survey – Preparation and Administration Details

The 2021-22 Stakeholder Input Survey will be administered to parents, all school faculty and staff, and students in grades K-12 beginning Monday, November 1, 2021, and ending Friday, November 19, 2021. All parents, licensed educators, education support professionals and students should be invited and encouraged to participate in the survey.

The Stakeholder Input Survey is used as part of licensed educators’ annual evaluation, including this year’s JPAS Lite. Survey respondents have the opportunity to take part of the survey for school principals, assistant principals, classroom teachers and licensed support staff (i.e., instructional coaches, counselors, school psychologists, speech language pathologists, library media coordinators, cluster leaders, etc.). Thus, we need to ensure that the survey contains an accurate list of each school’s licensed educators for whom respondents can take the survey.

Principals and administrative assistants will receive staff verification lists via a shared Google Sheet from Ben Jameson that contains a list of licensed educators currently in Skyward. Administrative assistants, under the supervision of the principal or administrative designee, will verify the accuracy of that list, adding or deleting licensed educators as necessary. Staff verification lists will be sent to all schools by Thursday, September 30, 2021. Staff verification lists need to be verified and sent back to Ben Jameson by Friday, October 8, 2021. This will allow enough time to upload the staff lists into the survey. Once the survey begins, we will be unable to add or delete any staff.

The staff verification list should contain ALL licensed educators:

  • Principal
  • Assistant principals
  • Counselors
  • Teachers
  • School psychologists
  • Speech language pathologists
  • Library media specialists/coordinators
  • Cluster leaders
  • Instructional, technology, literacy, Title I or any other licensed academic coaches (non-licensed or athletic coaches need not be included unless they fill one of the above listed roles)
  • Any other licensed and certified educators at your school

Please contact Ben Jameson in Evaluation, Research & Accountability with any questions.