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Upcoming Events and Opportunities - LICENSED

 Valued Licensed Employee:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSE RENEWAL

Teachers and other educators whose educator license will expire on June 30, 2024, are encouraged to begin the license renewal process IMMEDIATELY by going to the USBE website https://www.schools.utah.gov/licensing/renew. You may begin reviewing the videos and forms; however, license renewals cannot be submitted to the USBE before January 2024. The District HR Department will send you reminders in November, January, and March. A FINAL reminder will be sent to you in April as a 4th and FINAL NOTICE & NOTICE OF TERMINATION should you not receive your license renewal certification in CACTUS by June 30, 2024.

DON’T DELAY – START THE PROCESS NOW!

LICENSED EARLY NOTIFICATION (Resignation or Retirement)

Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • December 15, 2023  $500.00
  • January 15, 2024    $300.00
  • February 15, 2024  $200.00 

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward Employee Access under “Task Processes”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward Employee Access with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward Employee Access with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

TEACHER TRANSFER FAIR

This year, the annual Teacher Transfer Fair is open to all CURRENT JSD teacher/educators AND student teachers, interns and those on a 1-year agreement. This event is for current Jordan School District teachers/educators seeking a new teaching/assignment opportunity! The transfer fair will be combined for both elementary and secondary teachers/educators.

Please come prepared with:

  • Your JSD ID badge – required to gain entry, AND
  • Copies of your resume available to distribute.

Come explore your options in JORDAN SCHOOL DISTRICT! See attached flyer.

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If you are a contracted employee and need to take Annual/Personal Leave before or after Winter Recess for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days Window
Winter Recess
(All Licensed)		 Dec. 22, 2023 – Jan. 1, 2024 Dec. 21, 2023 Only* Nov. 7 – Nov. 17, 2023
Winter Recess

(All 180, 184, 187, 206, Contracts)

 Dec. 22, 2023 – Jan. 1, 2024 Dec. 21, 2023 and Jan. 3, 2024 Nov. 7 – Nov. 17, 2023
Winter Recess

(242/245 Contract)

 Dec. 25, 2023 – Jan. 1, 2024 Dec. 21, 2023 and Jan. 3, 2024

(245 contracts work Dec. 27-29)

 Nov. 10 – Nov. 20, 2023

*Licensed Only - January 3, 2024 will not be considered a Critical Day for the 2023-2024 school year.

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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Volunteer reports need to be submitted to Insurance Services by December 22, 2023.

Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period of August 1, 2023 to November 30, 2023.

Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by December 22, 2023.

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Check out the link to the flyer or use the links below for the latest updates from Teaching & Learning for November. Learn tips and tricks, sign up for upcoming PD, and learn about important updates from the T & L team.

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The Utah State Board of Education Teacher Salary Supplement Program (TSSP) qualifications and application deadlines are available for 2023-2024. The application deadlines are printed below.  Information regarding the TSSP program and qualifications is found at the following Utah State Board of Education (USBE) link:

Application Term Dates
An application term indicates a preference of when and how often the educator would like to receive any bonus. Applicants may select one of the following terms before the respective deadline:

Term      # of Payments      Application Available & Accepted   Application Deadline

Trimester               2              Sunday, October 1, 2023 6:00 AM        Wednesday, November 15, 2023 11:59 PM

Semester               1              Sunday, October 1, 2023 6:00 AM        Wednesday, January 31, 2024 11:59 PM

Annual                   1              Sunday, October 1, 2023 6:00 AM        Tuesday, April 30, 2024 11:59 PM

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VPs over MLS: If you would like some one-on-one help with ML Compliance, please come to one of our compliance workshops. Remember that Compliance is due January 16th. If you have any questions, please contact your Language Teacher Specialist, or visit compliance.jordandistrict.org

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Schools with enrollment dashboards will have access to their 2024-25 tab by Friday, November 3. The tab will contain information on the number of permit seats that each school will be required to fill during Open Enrollment (beginning November 15).

Building principals (or their designee) should verify that the names and contact information for individuals processing permits are updated and correct by November 10, 2023. When information has been updated, schools can report their completion with the checkbox at the top of the permit section.

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DATE:  
November 2, 2023

TO:    
Building Principals
Assistant Principals
Elementary Administrative Assistants
Secondary Registrars
Secondary Attendance Secretaries.

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Enrollment Consultant, Planning & Enrollment

SUBJECT:  
Enrollment of Charter School Students Returning Mid-Year

In the February 2022 Principal Meeting, school principals were directed to consult with and receive permission from their AOS before denying enrollment to a student who lives in the school's boundary and wishes to return at any point in the school year from a charter school. This guidance remains in effect for principals and assistant principals at all levels.

This information should be communicated to individuals who have responsibility for enrolling students at each school location.

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A list of Contract ESP (Educational Support Professional) employees is provided to each principal and department director on an annual basis. These lists were distributed to you three weeks ago. Please contact Rebecca Lee in the HR Department if you have questions or need an additional copy.

ESP employees highlighted in pink are Provisional employees. Evaluations for Provisional employees “shall be completed for all first year provisional education support professionals prior to the end of each six-month period of the first year” (DP 312 Evaluation of Education Support Professionals).

ESP employees not highlighted are considered Career employees and “shall be evaluated annually, or more often if deemed necessary by the principal or administrator” (DP 312 Evaluation of Education Support Professionals). Administrators may complete evaluations anytime during the contract year.

To ensure you are in compliance with policy requirements for ESP evaluations, please review the list of employees you received and complete the evaluations on the scheduled timeline.

All ESP evaluations are completed in Skyward. A step by step tutorial with instructions for completing ESP evaluations is attached for your reference.

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The following are new administrative assignments:

  • New Assignment effective October 23, 2023:
    • Matthew Tranter, currently on a leave of absence temporarily appointed assistant principal at Copper Hills High.
  • Assignment change effective January 15, 2024:
    • Matthew Tranter, assistant principal at Copper Hills High appointed assistant principal at Herriman High, replacing John Vincent who is retiring.

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The Jordan Education Foundation received a large donation of notebooks/journals with pens from SnugZ and we still have about 4,000 left. These come in boxes of 30 and are available in black and blue. If you would like some delivered to your schools (or departments), please email foundation@jordandistrict.org and let us know how many you would like.

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Licenses for K-3 teachers, elementary administrators and elementary school psychologists who started LETRS training in 2021 (Generation1) expired on October 1, 2023. It is a state requirement for all teachers who work with K-3 students, elementary school administrators and elementary school psychologists to complete LETRS training. A license extension will be purchased by the Teaching and Learning department for all K-3 teachers, elementary school administrators and elementary school psychologists who were not able to complete their LETRS training. The extensions will be active for one year from the date of purchase.

Moving forward, if K-3 teachers, elementary school administrators, and elementary school psychologists are not able to complete their training within the additional year the license extension provides, schools will be responsible for purchasing additional license extensions. Brittney Eldredge will send an email to each building principal with a list of K-3 teachers, elementary school administrators and elementary school psychologists who may need a license extension.

Please watch for the email that will come from Brittney Eldredge. If you’ve already communicated with your AOS about the progress of teachers and administrators who started LETRS in 2021, please indicate that in the response.

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Literacy Early Intervention Software Process
2023-2024

The early intervention software program selections were presented to the board on October 17, 2023. An email communication will be sent to the public that will contain a link to all of the software programs that were selected by the RFP committee. Public comment will be received by the board in November. After public comment and pending final board approval, the district will be able to move forward with school requests for licenses. 

Schools will be able to choose from four programs including Lexia, Amira by HMH,  Boost Reading by Amplify, or Reading Playground from Really Great Reading (which schools already have access to). Funding provided by the state grant for these programs is limited and may only be used for grades K-3. Schools wishing to use the grant money will need to work directly with Michelle Lovell and Mandy Thurman. 

Principals will soon be able to request the program choice for the school and the number of licenses that will be needed. Site licenses will not be an option at this time. If schools wish to purchase additional licenses for students in grades 4-6 they may work directly with the companies once final board approval is complete.  Please note that schools are NOT OBLIGATED to use a software program. Teacher specialists will be reaching out to principals to offer support in learning about the program options. 

Early Literacy Interactive Software Program Demos 

 

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DATE: 
October 17, 2023

TO:  
All Administrators

FROM: 
C. Brad Sorensen, Administrator of Schools

SUBJECT: 
Save the Date

The Administrative Leadership Conference for ALL administrators is going to be held on August 6, 2024 and August 8, 2024. Everyone plan to participate on both days.

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DATE:   
Thursday, October 19, 2023

TO:   
Middle School Administrators
High School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2023-24 Stakeholder Input Survey Preview and Administration Materials

Please see the attached memo.

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DATE: 
Thursday, October 19, 2023

TO: 
Middle School Administrators
High School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2023-24 Stakeholder Input Survey Preview and Administration Materials

Please see the attached memo.