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Author: npage

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DATE:  
September 10, 2020

TO:  
Administrative and Office Staff of Schools and District Departments

FROM: 
John Larsen, Business Administrator

SUBJECT:
Business Department Training for District and School Office and Administrative Staff

Optional training will be provided by the Business and Auxiliary Services Departments on October 1, 5, and 15 via Zoom or Google Meet. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments. Please see the memo below for detailed information.

 

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Please save these dates for the first two Assistant Principal meetings:

September 17 - 1:00-3:30 pm
September 22 - 8:00-10:30 am

November 5 - 1:00-3:30 pm
November 10 - 8:00-10:30 am

More information will be coming next week in JAM regarding in-person and virtual meetings and how to sign up for a time.

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Utah Education Network is working to provide a ZOOM Pro Plan for Educators.  Within the next two weeks you will receive an email (sample below) from ZOOM with an invitation to approve a request for a new account through UEN. If you would like the Pro Plan for Zoom, you will have 30 days to approve the request. Please share this.

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Mark your calendar for September 17 for the first JELL session of 2020-2021. Todd Theobald will continue the work from the August Professional Development Day and address Proficiency Scales. The meeting will be virtual from 8:30 – 3:00. Watch for a checklist in next week’s JAM that will help you prepare for the meeting. For now, please do the following:

  • Identify a location for the September 17 Virtual Meeting.
  • Send Shelley Nordick a list of the members of your leadership team.
    • Because all schools will be participating, please keep participation on the 17th to a minimum. (Recommended attendees: Principal, Coach, Upper Grade Teacher, Lower Grade teacher, and one other determined by school.)
    • Arrange for substitutes. (T&L will cover the costs of three substitutes.)
  • Watch for a checklist in next week’s JAM.

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Please update TSSA plans according to the 2020-2021 TSSA allocations provided in the August 20th JAM. TSSA Plans and the School Planning Folder can be accessed from 2020-2021 School Plan Links. Updates should be completed by October 1 to meet USBE deadlines. Contact your AOS once your plan is updated.

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Now that all Elementary students have been placed in virtual or in-person classrooms, a procedure has been created for online requests for new move-in students.

If a family requests virtual learning for a new student when registering at an Elementary School, the Administrative Assistant must complete the following form:

https://forms.gle/WranSUEVAa6vwySL8

Once this form is filled out by the Administrative Assistant, the request will be reviewed and schools will receive information about placement within a few days. This will allow us to carefully balance the amount of students in virtual classes.

If the student was in a virtual class at another Elementary school within our district before the move into a new school boundary, every effort will be made to keep this student with the same virtual teacher.

This procedure applies to New Move-In students who have requested online classes only. If a student would like to attend school in person, standard class placement procedures should be followed.

Published on

DATE: 
September 3, 2020

TO:  
Principals
Administrative Assistants
Attendance Secretaries
Registrars

FROM:  
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
10-Day Accounting and September 9, 2020 Count

Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.

This year, USBE has required an official count on September 9, 2020 (in addition to the formal October 1 count). This means that all 10-day drops must be processed in a timely manner at the end of the 10th day (High Schools: Friday, September 4, 2020; Elementary and Middle Schools: Tuesday, September 8, 2020). The early timing of the September 9 count count does not allow for a delay in processing 10-day drops.

Please ensure that all staff members with responsibility for processing the drops are aware of the deadline and the need for accuracy and efficiency this year. More information on the 10-day drop process can be found on the Planning & Enrollment website by searching for “10-Day Accounting.”

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The flyer below was posted in JEM earlier this week. Attached below is a PDF copy that you can print and hang throughout your school or building. Let's work together to keep our schools open. What we do makes a difference.

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Elementary Principals:

Through the 2018-19 negotiations process, the Board allocated funds to pay each elementary teacher $400 for parking lot duty each year. Following are additional details and clarification for the implementation of this payment.

  • Although parking lot duty requirements will vary from school to school, the payment is the same districtwide.
  • Administrators are encouraged to reduce parking lot duty for teachers as much as possible while still maintaining necessary coverage.
  • All full-time K-6 licensed educators districtwide who are responsible for parking lot duty are eligible for the $400 stipend. Half-time educators are eligible for a $200 stipend.
  • All elementary school Special Education cluster teachers are eligible for an $800 stipend.
  • Licensed educators (psychologists, BTS teachers, etc.) who have not been assigned parking lot duty in the past may choose to participate and be paid a stipend but should not be required to do so.
  • Administrators and classified staff are not eligible for a stipend.
  • The stipend will be paid out on September paychecks.
  • Teachers are required to complete parking lot duty unless they coordinate with the principal to give their assignment and stipend to another willing teacher.
  • Teachers can take on as many parking lot duty assignments (and stipends) from other teachers as will fit in the calendar.
  • Teachers can only give up their parking lot duty assignment and stipend or accept an additional assignment and stipend in coordination with the principal.
  • Teachers can only give up or accept an entire assignment and an entire stipend.
  • Principals should adjust the parking lot duty schedule as necessary to allow as many teachers to take on as many extra assignments as needed.
  • Special Education cluster teachers cannot give up their parking lot duty assignment.
  • Stipends for parking lot duty are included in retirement pay calculations.

In order to streamline payment, please ask your administrative assistant to complete the attached Excel workbook. Please email the completed submission sheet to the Payroll Department by September 11, 2020 so that teachers can be paid the stipend on their September 25th check. Please list each educator in your building and beside each name indicate the dollar amount ($0, $200, or increments of $400) the teacher should be paid.

The budget code for Parking Lot Stipends is 10 E XXX 0050 1024 131

Please contact your Administrator of Schools with any questions.

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Register in JPLS by September 18, 2020 for the UETS-Based JPAS online training for administrators!

Training will be held September 29-30, 2020. See more information on the flyer below.

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Principal Meeting is coming up on September 15, 2020. Please take note of the following schedule:

Secondary and Special Schools Principals meet at 8:00 a.m. – ASB Auditorium

Teaching & Learning and all other District Administration housed at the DO or ASB meet at 11:00 a.m. – ASB Auditorium

Elementary Principals meet at 1:30 p.m. – ASB Auditorium

Due to group number restrictions no interns or other guests will be permitted to attend.

A beverage service of water and soda will be offered at all three meetings. Please take note that no coffee, tea or hot chocolate will be offered due to COVID restrictions.

Published on

DATE:
August 26, 2020

TO: 
Elementary Principals

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Michelle Lovell, Elementary Language Arts Consultant

SUBJECT:     
Really Great Reading Phonics Program

As you are aware, a phonics supplement from Really Great Reading is being offered to teachers this year in grades K-2. We understand the circumstances surrounding this year and want to make sure teachers understand that this is being offered, but not required at this time. Any teacher, group of teachers, or school has the option to receive the program this year. There will be other opportunities to adopt the program in the future.

The teachers who have requested the program this year should have received a training link through email. All of the training for the program is done online. The kindergarten program is called Countdown, the first-grade program is called Blast, and the second-grade program is called HD Word. Teachers will only need to do the training for their grade level. The coaches will have links to all three levels of training. The teacher and student materials are in the ordering process and we are hopeful that they will arrive within the next couple of weeks. The materials will be delivered directly to the schools. Once the teachers receive their materials they can begin implementation. Coaches will receive additional information about the program in their district coaching meeting so they will be prepared to support teachers. If you have additional questions, please contact Michelle Lovell.

Published on

DATE:   
August 26, 2020

TO:   
All Principals

FROM:  
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Derek Anderson, Director of Accounting, Budgets, and Audits

SUBJECT: 
School and Teacher COVID Allocations for PPE

Last night the Board of Education discussed and approved the $500 allocation per in-classroom teacher and the $10 allocation per in-classroom student for needed supplies and PPE. Once calculated, the allocations will be placed in account 32 E XXX 9932 4510 612 for each school. However, in-classroom teachers and schools may begin to utilize their allocations immediately. Schools will track individual in-classroom teacher allotments up to the $500 allotment. Use of the funds will follow regular District policy and procedure (i.e. proper receipts, approvals, etc.) and may utilize P-Cards, Purchase Orders, NPOs, inventory requisitions, or check request reimbursement to facilitate the fastest and easiest option for the circumstance.

If you have questions or need assistance, please call Dan Ellis at x88389 or Derek Anderson at x88275.

Thank you.