Jordan School District
DATE:
July 7, 2017
TO:
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists
FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
Extended Year Special Educator Stipends 2017-18
See attached memo and documents outlining changes for the 2017-18 school year.
DATE:
July 5, 2017
TO:
All School Principals and School Head Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2017. Checks written BEFORE July 1, 2016 AND not cashed by June 30, 2017 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Dan Ellis by September 29, 2017 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2016 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Dan Ellis at (801)567-8389 with any questions.
DATE:
July 5, 2017
TO:
Secondary Principals
Secondary Media Specialists
FROM:
Administrators of Schools
Laura Finlinson, Administrator, Curriculum/Staff Development
Norman Emerson, Instructional Support Services/Fine Arts Consultant
SUBJECT:
Networking Meetings for Secondary Media Specialists
In order to prepare and train secondary library media specialists to effectively provide services to their schools and to build consistency across the District’s library programs, several networking meetings have been scheduled for the 2017-18 school year. The participation of your media specialists in these meetings is appreciated.
The meetings will be held on the following dates from 8:00 a.m.-12:00 p.m.:
Please feel free to contact Norman Emerson (801-567-8364) if further information is needed. Thank you for your continued support of the library media programs in Jordan District.
DATE:
July 5, 2017
TO:
Elementary Principals
Elementary Media Assistants
FROM:
Administrators of Schools
Laura Finlinson, Administrator, Curriculum/Staff Development
Norman Emerson, Instructional Support Services/Fine Arts Consultant
SUBJECT:
Quarterly Training Meetings for Elementary Media Assistants
In order to prepare and train elementary library media assistants to effectively provide services to elementary schools and to build consistency across elementary library programs, several training meetings have been scheduled for the 2017-18 school year. The participation of both of your library assistants in these meetings is appreciated. The meetings are to be included in the assistants' allotted 17 hours and are scheduled on Wednesdays, the day recommended for their scheduled overlap time.
The meetings will be held at the venues shown below from 9:30-11:30 a.m.:
Please feel free to contact Norman Emerson (801-567-8364) if further information is needed. Thank you for your continued support of the library media programs in Jordan District.
DATE:
June 29, 2017
TO:
All Administrators
FROM:
Laura Finlinson, Administrator, Curriculum & Staff Development
Norma Villar, Consultant, Student Intervention Services
SUBJECT:
Suspension to a District-Level Hearing
You might be interested to know that during the 2016-2017 school year we held 102 appeal hearings. The breakdown is as follows:
High School 21
Middle School 55
Elementary School 26
Retention/Acceleration 0
The Board Policy AS67, Discipline of Students, Handbook for Administrators is a resource for administering the policy. It will answer many frequently asked questions regarding this policy. Please feel free to contact Student Intervention Services to clarify any information in the guide.
Please go through your files and any files in your attendance office to discard all old forms relating to this policy. All forms continue to be updated online.
DATE:
June 16, 2017
TO:
Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2017-18 Required Testing Ethics Professional Development Procedures
Instructions, materials, and documentation forms for the required 2017-18 Testing Ethics professional development are being sent to schools via the Jordan Administrative Memo (JAM). These materials will also be available online at http://assessments.jordandistrict.org/ethics/ . The four required procedures for completing this testing ethics professional development are listed on the “2017-18 Principal’s Test Ethics Checklist” form provided in the materials.
It is important that all school leaders and teachers be reminded that the professional testing ethics required for all State-mandated assessments such as SAGE, ACT, and WIDA Access, also apply to all District-mandated assessments such as benchmark tests, SLO assessments, and other District-created assessments including MasteryConnect® assessments. Students must not be given secured assessment questions as homework or discussion items. Any use of secured assessment questions for instruction, discussion, or homework compromises the validity and integrity of the assessment questions and constitutes a violation of professional testing ethics protocol.
Principals are to make sure that teachers understand that professional testing ethics must be followed when working with District-mandated as well as State-mandated assessments. Principals are also to remind teachers that any potential disciplinary action specified for violating professional testing ethics on State-mandated assessments, also applies to any violation of professional testing ethics on District-mandated assessments.
DATE:
June 10, 2011
TO:
Principals and Secretaries on Traditional Calendars
FROM:
June LeMaster, Administrator, Human Resources
Administrator of Schools
SUBJECT:
Summer Hours for School Personnel
The District Administration appreciates and values the relationships you have established with the patrons in your communities and we believe it is critical that school personnel remain accessible to the public throughout the year. We also understand that traditional elementary schools, middle schools, and high schools are on the traditional calendars and may be without or with fewer students during the months of June, July, and August.
Please review the schedule of Summer Hours for School Personnel below, with all designated summer school personnel at your location. Extended school office/business hours are acceptable; however, other adjusted schedules are NOT acceptable because they limit public access to school personnel.
Traditional Elementary Schools
Head Secretary 10-month Contract
Principal 12-month Contract
Office Hours 8:00 a.m. to 3:00 p.m., weekdays, June and August
Middle Schools
Head Secretary 12-month Contract (Funding for vacation/office coverage is allotted)
Principal/Asst. Principal 12-month Contract
Office Hours 8:00 a.m. to 3:00 p.m., weekdays, except holidays June, July and August
High Schools
Head Secretary, Secretary, Registrar (2 or 3) – 12 month Contracts (Funding for vacation/office coverage is allotted)
Principal/Asst. Principal 12-month Contract
Office Hours 8:00 a.m. to 3:00 p.m., weekdays, except holidays June, July and August
Thank you for your assistance with this important matter.
Elementary School Administrators:
We appreciate your attendance and support at last week's S.A.F.E. Neighborhoods/J.I.T. kit training. As mentioned during the training, the distribution of J.I.T. kits to all elementary schools will occur during the week of June 19 - 23. Make sure to designate a location within your building where the J.I.T. kit can be stored, prior to the arrival of the kit.
If you have any questions, please feel free to contact Lance Everill at 801-567-8623 or lance.everill@jordandistrict.org.
JATC-S
June 20, 2017
8:00 - 10:00 am
JATC-S
June 20, 2017
10:30 am - 12:30 pm
Water and candy will be provided.
DATE:
June 1, 2017
TO:
All Principals
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
May 31, 2017 Enrollment
See attached memo.
DATE:
June 15, 2017
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2017
Please send the following information for each bank account balance as of June 30, 2017 to Accounting by July 28, 2017. If you have multiple bank accounts, please list each account separately. For elementary schools who have completely closed their separate accounts please indicate so on the form.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Dan Ellis at (801)567-8389.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
When scheduling Field/Activity Trips for the 2017-2018 school year, please make note of the moratorium dates and times when Transportation will not be able to accommodate Field/Activity trips. (See attachment below)
Please contact us with any questions. Kitt at 801-567-8809 or Michele at 801-567-8804
DATE:
June 15, 2017
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Quarterly School Financial Report for April, May, and June 2017
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.
Please photocopy the selected elements and send to Accounting by July 28, 2017.
Please include:
If you have questions or need assistance, please call Liz Robins at (801)567-8267.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
See document below for important dates and reminders.
High School Principals: The High School Testing Bulletin for June is posted below.
Middle School Principals: The Middle School Testing Bulletin for June is posted below.
Elementary Principals: The Elementary Testing Bulletin for June is posted below.
Each school please send at least one administrator. Topics will be presented at both the morning and afternoon sessions. See flyers for details.
Wednesday, July 26, 2017
8 a.m.-10 a.m. or 1 p.m.-3 p.m.
Jordan Auxiliary Service Building
ASB Presentation Room
Each school, please send SRO and at least one administrator
See flyer for details.
Principals:
Please take note: JEA will provide lunch on the 2nd day (see dates below) for new teachers at the New Teacher Induction meetings.
July 18 - YRE Elementary
August 14 - Traditional Elementary
August 16 - Secondary
