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DATE:  
February 16, 2023

TO:      
High School Administrators
High School Counselors
High School Registrars

FROM: 
Michael Anderson, Associate Superintendent
Brad Sorensen, Administrator of Schools
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
“Full-time” Enrollment and Eligibility

UHSAA guidelines (1.8.1.A) state that “the local school district…shall establish the degree of enrollment at the school that would define full-time status. Such definition shall apply to all aspects of the student’s enrollment, not merely to activities.” In light of this requirement, please use the following guidelines to assist in determining whether or not a student is considered “full-time”:

  • A student enrolled part-time at a District school and part-time in homeschool would be considered “full-time.”
    • See the “Charter and Private School” section below for specifics on students dual enrolled or interested in participating in co-curricular activities.
  • Sophomores and juniors will typically need to be enrolled in a full schedule of classes to be considered “full-time.” Exceptions will follow the process outlined below for seniors.
  • Seniors are considered “full-time” if they meet either of the following standards:
    • The student is enrolled in a full 8-period schedule, or
    • The student is enrolled in a schedule that represents the student’s remaining graduation requirements, even if that schedule is less than 8 periods.

A senior who needs fewer credits to graduate than a normal 8-period schedule will therefore be considered full time if they are enrolled in as many credits as they require to graduate and are not enrolled in another school or LEA.

It is important to note that “full-time” for athletic eligibility is not the same as “full-time” in Skyward. A senior enrolled in a partial schedule following the guidelines above would be considered “full-time” for athletic eligibility but should have a completed and signed Student Release Form and should show an enrollment percentage of less than 100% in Skyward.

Charter and Private School Students
State Board Rule R277-494-3 allows a student at a charter or private school to participate in co-curricular and extra-curricular activities at a qualifying school (defined in 53G-6-704(1) for charter school students and 53G-6-705(2) for private school students) when the co-curricular or extra-curricular activity is not offered at their charter or private school. Students seeking participation under this rule can be considered “full-time” even if they are not enrolled in courses at the District school or if they are only enrolled in the courses required for participation in the desired activity.

NOTE: If passed, HB209 from the 2023 Legislative Session may alter the guidance given in this memo and may require clarification or revision to the information presented above.

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The final version of the 2023-2024 TSSA Plan is due to be completed in your School Planning folder by March 24, 2023. Your budget allocation can be found on the "TSSA Plan" tab.

The JSD Board’s TSSA Framework establishes three priorities schools are to use in developing a TSSA Plan. The priorities include coaching, professional development, and school-based initiatives.

Each school has a personally-created School Planning folder in Google Drive that includes both last year’s and this year’s plans. TSSA Plans and the School Planning Folder can be accessed from 2023-2024 School Planning Tools. Following the School Planning Tool will ensure compliance with TSSA requirements.

The first tab in the School Planning Tool labeled “TSSA Overview and Checklist” provides guidelines and a checklist for completing plans. A quick checklist is provided below. The actual plan is found in the tab labeled “TSSA Plan.” 2023-2024 allocations are pre-loaded into each school’s plan.

Quick TSSA Plan Checklist

  • Share planning tool if desired. (Currently only principals have editing access.)
  • Summarize 2022-2023 TSSA Plan. (Focus on implementation and growth if limited data is available.)
  • Review data. (Review data that is available.)
  • Determine school goal(s) for 2023-2024.
  • (TSI Schools) Complete TSI data review, identify needs, and create goal(s).
  • Record plans and action steps for instructional coaching, professional development, and school-based initiatives.
  • Complete budget.
  • Add in your approximate carry-over in the correct spot.

Reminder that both your School LAND Trust and the TSSA Plan needs to be completed by this date of March 24, 2023.

If you have questions or concerns, please reach out to your AOS.
If you have technical issues, please feel free to contact Chris Westra at 801-567-8657 or Nadine Page at 801-567-8182.

Please see the link below for everything you need to know about “TSSA”.

TSSA Program

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Please take note of the following MANDATORY deadline:

2023-24 School LAND Trust Upcoming School Plan

Completion Deadline: March 24, 2023

Your school's 2023-24 LAND Trust Allocation can be found on the State Website. When you click on the "Upcoming Plan" your "Estimated Distribution for 2023-2024" can be found in the box "Funding Estimates" on the 6th line down “Estimated Distribution for 2023-2024. Do not end up with a negative estimated carry-over to 2024-2025.

  • Under "Action Plan Steps and Expenditures", please click on the provided button to input the budget allocations for that goal.
  • Add in what you will do if you have "Funding Changes". There are new guidelines from the State Office regarding this portion. Please see the tips provided in the link below.
  • NEW FOR THIS YEAR! Districts are required to distribute their own signature pages. Signatures may be collected on paper or digitally and copies should be provided to LEA leadership prior to approving the School LAND Trust Plans. A copy will need to be sent to Nadine Page (nadine.page@jordandistrict.org) as there is not a way to upload the signature file. A template is provided below. You can either use the hard copy and have SCC members sign at your meeting or make a copy of this Google Doc to use electronically.

I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under. 

Last Reminder: The 2023-24 TSSA Plan will also be due on March 24, 2023. Your TSSA Plan Link can be found HERE.

Please see the link below for everything you need to know about “Land Trust”.

School Land Trust Program

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The School LAND Trust program Final Report for 2021-2022 is now available for entry on the State website. Reports must be submitted on the School LAND Trust reporting site no later than Wednesday, February 28, 2023.

Final Report Expenditures will not be entered by the principal but will be displayed for response and explanation by the principal.

The 2023-24 Upcoming Plan cannot be submitted until the final report is completed, submitted, and finalized by the District Office. We will finalize reports as quickly as possible as you submit them.

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Teachers and other educators whose educator license will expire on June 30, 2023, are encouraged to begin the license renewal process by going to the USBE website. You may begin reviewing the videos and completing your renewal form; however, the following information has been given to us by USBE regarding licensure renewal:

We have discovered that the renewal feature of USIMS that was released this week is not working properly. We have turned off the feature and are working to remedy the situation as quickly as possible. We hope to have renewals up and running early next week.

Please refrain from directing your educators to renew until the feature is confirmed to be working properly and turned back on. We have updated the notification banner on USIMS.

We apologize for the inconvenience; we know that educators are anxious to complete this important task. We appreciate your patience and understanding.

The District HR Department will send you reminders in November, January, and March. A FINAL reminder will be sent to you in April as a 4th and FINAL NOTICE & NOTICE OF TERMINATION should you not receive your license renewal certification in CACTUS by June 30, 2023.

DON’T DELAY – START THE PROCESS NOW!

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Prior to the TEACHER TRANSFER FAIR on February 13th, principals may post available positions for the 2023-24 school year on a Google Form. Please click here to advertise your transfer openings for teachers and other licensed employees. This will allow teachers to view your postings prior to the Teacher Transfer Fair.

Teacher Transfer Fair Link 

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Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • February 15, 2023 $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward under “Employee Access”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

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School level budgets were established in program 5336, object 610 at the beginning of the fiscal year. In December IT rolls current year contracts in Skyward, which creates budgets in salary and benefit categories. This HR process does not reduce your 610 allocation by the budgets created for salaries and benefits.

Schools with contract employees charged to 5336 experienced an artificial increase to their budgets for the month of January. Correcting this is a manual process that was completed on February 6, 2023. Please use budget reports that were created AFTER 2/6/2023 to determine what is remaining from your 5336 allocation.

If you have questions or concerns please contact Nicole.Woodburn@jordandistrict.org in Language and Culture Services or Natalie.Grange@jordandistrict.org, in accounting.

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The full newsletter can be found at the link below. Stories include:

Celebrate Black History Month!
Taking a month out of the year to celebrate and recognize Black History, does not mean it's not important the other 11 months of the year. February is given to us to truly reach out and learn something new that we hadn’t known before. American and World history is so vast that as Dr. John Henrik Clarke states, “What we call Black history truly is the missing pages of world history.” The fact that many countries celebrate Black History demonstrates the many perspectives that should be honored when sharing pieces of the story in the History books. I always find myself in the habit of reading a historical story and wondering, “I wonder what was happening with the rest of the country during this time? What were the families from other cultures doing during that time? People suddenly don’t disappear when the Great Depression happened, but the schoolbooks certainly omitted a lot of people.”

Black History Month isn’t just for Black People to learn and engage with information. It’s for everyone. Half of the things we interact daily with were and are created by Black People: gas masks, protective mailboxes, the stoplight, automatic elevator doors, blood banks, home security systems, refrigerated trucks, the super soaker, tissue holders, clothes dryer, folding chairs, golf tea…. I could go on, Google can help you finish this exhaustive list. Because of that fact, everyone should take the time to learn about the people and culture behind the inventions.

The one thing I do each year is find an area that I want to learn more about surrounding Black History. The information is so vast, and I always received the Civil Rights information in school that I wanted to learn more beyond the struggle of gaining our alienable rights that were already bestowed upon Americans. Each year, I find a focus: famous Black poets, Black entrepreneurs, eras like the Harlem Renaissance or Motown.. each time I learn something new. I challenge everyone to do this. What do you not know too much about? With the amount of information on Google and YouTube, the possibilities are endless. If it still overwhelms you, simply go through the National Museum of African American History and Cultures website. This national treasure that is seated in DC has a plethora of information. Learn, grow, and know Black History is American History.

Culture Corner Set up a culture consultation!
Contact our Culture, Diversity, and Parent Outreach specialists to set up a consultation for you, your PLC, or your school. The CDO team can support you in the following ways:

  • Support for critical conversations (You are planning on a lesson that you anticipate will include critical conversations)
  • Training on critical conversation facilitation
  • Have the culture and diversity team come teach a lesson
  • Small group pull-out (no more than 10)

ELLevation Tips & Tricks
Teachers can easily add Activities to their Favorites folder for future viewing and lesson planning. There are two ways to favorite an Activity:

  1. While browsing: click the Favorite button located at the bottom left of each Activity card.
  2. In an Activity: click the Favorite button found on the left of the top bar.

After an Activity has been favored, you can access it by clicking on the left navigation slide-out menu.

ELD Lead Celebration
This month we are highlighting Angie Larson with Kelsey Peak Virtual Middle school! She is in her first year as an ELD lead and has done an excellent job of creating online content accessible to all students. She makes sure every student at the virtual middle school is getting the support they need to find success through their online learning. Thank you, Angie for being such a great example to your students and to our district!

Reflective Questions

  • What helps my students feel cared for and appreciated?
  • What can I do to show them how they are cared about?
  • How are my students represented in my curriculum and classroom?
  • How do I celebrate my student's diverse backgrounds?
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We have a schedule for the elementary schools to have a Spanish interpreter available for parent teacher conferences. Please notice that many schools will have those conferences held via zoom. We will share the assigned zoom link with those schools. 

If you have additional languages, please use this form to request interpreters.

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DATE:   
February 8, 2023

TO:  
Elementary School Principals

FROM:  
Paul Bergera, Director of Transportation
Kathy S. Jones, Trainer/Risk Coordinator of Transportation

SUBJECT:   
“Safety in the Schools” – Bus Safety Video

Utah State Standards for school buses require students to receive annual bus safety instruction.

Bus safety instruction and awareness for students in grades K-6 will come in the form of a video entitled “Bus Safety”. This video is available via YouTube for each individual teacher to present to his or her class.
Link to the “Bus Safety” video

Grades K-1 are also required to watch the Winnie the Pooh video at the following link:
Winnie the Pooh Video

When every teacher in grades K-6 has shown the video to his or her students, please send a quick e-mail confirmation to tammy.spearman@jordandistrict.org indicating that your school has completed this process.

Feel free to contact Tammy Spearman in the Transportation Training Department at (801) 567-8807 with any questions you may have.

We would like to have this completed and turned into the Utah State Board of Education by April 28, 2023.

Thank you for helping Jordan School District achieve “Safety in the Schools”.

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The District has recently conducted a bid for HP & Canon OEM Ink, Toner and Supplies. Effective immediately, 5 vendors have been awarded for HP supplies, and 5 vendors for Canon Supplies. This bid will be good for 5 years.

The following vendors should be used for your HP & Canon ink, toner and supplies moving forward:

HP OEM Supplies
Associated Business Technologies
Fisher’s Technology
Les Olson Company
Pacific Office Automation
Innovative Print Consulting

Canon OEM Supplies
Associated Business Technologies
Canon Solutions America-Supplies
Fisher’s Technology
Innovative Print Consulting
Pacific Office Automation

Here is a link to contact information for each vendor:
Vendor Contact Information

Please note that this contract is for OEM supplies only. This does not cover compatible inks and toners. We highly recommend using OEM ink and toners in your machines, especially in the Canon copiers. Some compatibles have caused damage to both HP and Canon machines in the past. We are also starting to see situations where some new HP printers are rejecting any compatibles and will only allow OEM toner to be installed. This is also happening on occasion when older printer models receive an update. Buying OEM supplies is the safest and best way to ensure that your machine runs optimally and that warranties are not voided.

If you have old machines that you are still using that HP and Canon are no longer manufacturing ink and toner for, then you can request compatibles when making your purchase. Please be aware that this contract cannot be referenced for these orders. If your order exceeds the $5,000 small dollar purchase threshold, you would need to get 3 quotes for your purchase.

We are asking that any existing open purchase orders for ink, toner and supplies be closed, even if the vendor is listed above. New open purchase orders will need to be created with additional language and referencing the new contract, or P-Cards can be used for your orders. Please fill out a Purchase Order Change/Delete Form for each open PO that needs to be closed. Please note “Close PO- New Contract”.

Please return the forms to Tonya Hodges in Purchasing at tonya.hodges@jordandistrict.org , or contact her if you need assistance with your orders.

 

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DATE: 
Thursday, February 9, 2023

TO: 
Middle School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
AAPPL for DLI Tableau Dashboards Updated with 2022-23 Results

AAPPL for DLI results have been updated in Tableau with the 2022-23 results. The dashboards contain district, school, and individual student data. In addition, the AAPPL dashboards will display results by teacher. Tableau users may filter data by various demographic and student groupings as well.

AAPPL for DLI results may be accessed here:

Explore Menu > AAPPL for DLI Analysis

Please contact Ben Jameson in Evaluation, Research & Accountability with questions about these dashboards.

 

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DATE:  
Thursday, February 9, 2023

TO: 
Elementary School Administrators

FROM:    
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
AAPPL for DLI and 6th Grade CogAt Tableau Dashboards Updated with 2022-23 Results

AAPPL for DLI and the 6th grade CogAt results have been updated in Tableau with the 2022-23 results. The dashboards contain district, school, and individual student data. In addition, the AAPPL dashboards will display results by teacher. Tableau users may filter data by various demographic and student groupings as well.

AAPPL for DLI results may be accessed here:

Explore Menu > AAPPL for DLI Analysis

6th grade CogAt results may be accessed here:

Explore Menu > 6th Grade CogAt

Please contact Ben Jameson in Evaluation, Research & Accountability with questions about these dashboards.

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Principals:

We have scheduled two separate training sessions on the operation of the school’s security camera and software. The training will include the use of the software, saving of camera footage and the transferring of that footage to the appropriate device. We receive many requests for help in this area.

The training will be held on March 1, 2023.

Session 1:  9:00-10:00 am
Session 2:  1:00-2:00 pm

Both sessions will be held at the Auxiliary Service Building in the Presentation Room, enter at Entrance C. It is recommended that at least one administrator per building attend one of the sessions and if possible send one hall monitor to each session.

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DATE:    
Thursday, February 9, 2023

TO:  
Elementary School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Research Project

The Research Review Committee has reviewed a research project in which your school has been asked to participate.

Project Title: Music Integration in Early Childhood and Elementary Classrooms

Applicant: Jennifer Gee, San Diego State University

The project has been approved by the District Research Review Committee. The researcher will send out a recruitment email inviting educators to participate in a research survey. Employee participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.

Thank you for your assistance.

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The following are new administrative assignments:

New Assignment effective January 3, 2023:

  • Katie Jarvis, administrative intern at River’s Edge appointed assistant principal at River’s Edge.

New Assignments effective as soon as possible:

  • Steffany Ellsworth, Support Services Lead in Information Systems appointed Support Services Manager in Information Systems.

New Assignments effective February 21, 2023:

  • Derek Bennett, administrative intern at Mountain Ridge High appointed assistant principal at West Jordan High, replacing Howard Griffith who is retiring.
  • Curtis Hagen, Staff Assistant at Auxiliary Services appointed assistant principal at Mountain Ridge High, replacing Derek Bennett.
  • Tim McConnell, retired administrator in Park City School District appointed assistant principal at Ridge View Elementary.

New Assignments effective July 1, 2023:

  • Michael Hutchings, assistant principal at West Jordan High appointed principal at West Jordan High, replacing James Birch who is retiring.
  • Rachel Hill, administrative intern at West Jordan High appointed assistant principal at West Jordan High, replacing Michael Hutchings.
  • Tamara Rajczyk, consultant in Special Education appointed principal at South Valley, replacing Rita Bouillon who is retiring.
  • Jennifer Ludlow, principal at West Jordan Elementary appointed principal at Oquirrh Elementary, replacing Shauna Worthington who is approved for a Sabbatical leave.
  • Abram Yospe, principal at Columbia Elementary appointed principal at Foothills Elementary, replacing Cherie Wilson who is retiring.
  • Keith Klein, principal at Etna Elementary in Lincoln County School District in Afton, WY appointed principal at Columbia Elementary, replacing Abram Yospe.
  • Vaega Toilolo, administrative intern at Bingham High appointed assistant principal at an assignment TBD.
  • Russell Stephenson, administrative intern at Joel P. Jensen Middle and Oquirrh Hills Middle appointed assistant principal at an assignment TBD.
  • Jessica Wilson, administrative intern at South Hills Middle and South Valley appointed assistant principal at an assignment TBD.
  • Jessica Hayes, administrative intern at Child Development Center appointed assistant principal at an assignment TBD.
  • Thyme Meleisea-Vea, administrative intern at Oak Leaf Elementary appointed assistant principal at an assignment TBD.
  • Angela Solum, assistant principal at Riley Elementary in Salt Lake School District appointed assistant principal at an assignment TBD.
  • Janae Young, administrative intern at Aspen Elementary appointed assistant principal at an assignment TBD.
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