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If June 2nd is the last day True Time employees and approvers are working before summer break, please make sure all True Time is submitted and approved on time to avoid a delay in receiving June paychecks.

True Time employees MUST clock out and submit all of their True Time on their last day of work this week, no later than Friday, June 2nd.

True Time approvers MUST approve all of their True Time by the end of the day on Friday, June 2nd.

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DATE:
June 1, 2023

TO:
Middle School Principals and Head Administrative Assistants

FROM:
Cody Curtis, Administrator of Schools

SUBJECT:
2023-24 Middle School Summer Allocation

Each middle school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2023-24 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 7.75% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.

This money may be used for time worked from June 1 through August 31, 2023. Employees are to use True Time when working these hours. True Time hours should be submitted weekly. Please email a list of names of all employees who will be working these hours to Keelee Leulaui in payroll at keelee.leulaui@jordandistrict.org and she will add the pay-code ‘TSMRO - Summer Office Hours’ for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer office hours will be coded as 10 E LOC 8710 2436 154 and should be recorded each month for Cody Curtis’s approval on your school’s allocation form.

If you have any questions, please contact: Kyla Robertson at kyla.robertson@jordandistrict.org or call extension 88186.

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We have been approved to move over to a new IEP platform. We will be moving from Goalview/EdPlan to Embrace. Embrace is a program that has multiple programs under one. We will use the system as our IEP system, Medicaid system and 504 system.

Goalview will be decommissioned and no longer operate as of June 30, 2023. Embrace will be in place as our system for documenting and maintaining compliance for IEPs, Medicaid, and 504s. We will begin the migration of data over the summer and provide training during the Special Education Summer Conference.

Training for School Psychologists, Counselors, and Clinical Staff on the 504 components of Embrace will be conducted at another time.

You are strongly encouraged to attend the Embrace training in person on August 8th.

We will also have administrative sessions to highlight what administrators will want to know about Embrace on August 8th as well. We are excited about the new system and the opportunities moving forward.

If you have questions, please contact your Teacher Specialist.

 

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Administrators: Please share the attached flyer with those in your building who might be interested in becoming a principal.

Apply by August 25, 2023 at the BYU Aspiring Principals Academy page.

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Principals,
Please share the following information and attached flyer with any faculty that may be interested.

Dear Colleague:

Are you interested in shaping the future of Utah education?
Join us for the 2023-2024 BYU Education Policy Institute.

Engaging in education policy is crucial if you are interested in. . .

  • Contributing your perspective, experience, and expertise to better informed and inclusive policies
  • Improving educational outcomes
  • Addressing societal challenges, such as poverty, unemployment, social mobility
  • Promoting equity and inclusivity
  • Fostering innovation and adaptability
  • Ensuring accountability and transparency
  • Influencing resource allocation

Together we are empowered to make a difference!

See the attached flyer for details and registration information.

I hope to have you join us.

Bryan Bowles
Professor, Educational Leadership & Foundations
Brigham Young University

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DATE: 
May 25, 2023

TO:  
All Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT: 
2023-2024 School Wellness Representatives

The wellness team is excited to announce the continuation of our Wellness Reps Program that is intended to support employee health and wellness. The Educator Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools.

Wellness Reps Information:

  • Duties include:
    • Will attend quarterly in person retreats and monthly Zoom meetings
    • Promote wellness initiatives at the District and school level
    • Lead and support faculty/staff wellness efforts at your school throughout the year
    • Maintain a connection with District Wellness Specialists
    • Model educator wellness for the school community
  • How are they selected?
    • Principal nominates ONE educator wellness representative for each school using this form.
    • Must be a licensed, non-administrative, non-mental health team staff member. Also, we recommend they work with a leadership team or social committee at your school.
  • Principals may work with their current reps to see if they’re interested in doing this important work again for the upcoming school year.
  • Eligible chosen individuals will receive a stipend.
  • Action Items for administrators:
    • Please nominate your Educator Wellness Representative by August 25, 2023
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DATE:    
May 25, 2023

TO:  
All Administrators & Threat Assessment Teams

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
Angie Rasmussen, Student Safety & Wellness Specialist

SUBJECT:  
Comprehensive School Threat Assessment Guidelines (CSTAG) National Study Participation

This is a reminder for those who have not yet completed this survey, please do so before June 2nd.

Our district is participating in a national study conducted by Dr. Dewey Cornell’s research team at the University of Virginia. As part of the study, you are asked to complete an anonymous survey about your threat assessment team.

Please complete the CSTAG Implementation Fidelity Survey at this LINK:

The deadline is 6/2/23.

The survey will take about 20 minutes. Each member of the school’s threat assessment team should complete this survey. If you serve on more than one team, complete separate surveys for each school team.

If you have questions about the survey, please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org.

This survey does not replace documentation for each individual threat assessment done at your schools. Thank you for providing your valuable time and input.

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Please update your registration materials and anything that is online or sent out to families that includes old meal price info.

Approved Meal Prices for the Upcoming 2023 - 2024 School Year

• Elementary Breakfast: $1.05
• Elementary Lunch: $2.00
• Secondary Breakfast: $1.25
• Secondary Lunch: $2.25
• Adults Breakfast: $2.50
• Adults Lunch $4.10
• Reduced Breakfast: $0.30
• Reduced Lunch: $0.40

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Please share the accompanying flyer containing specific information for each grade level/content with your teachers regarding the district-wide professional development day on August 15th.

All licensed personnel are required to attend a corresponding session to their assignment.

Please contact your AOS if questions arise about teachers with unique assignments. Administrators who are NOT hosting at a particular location should be in attendance with teachers. Divide your administrative team accordingly.

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DATE:  
May 24, 2023

TO: 
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:
Panorama – Wrapping up the current year

What to expect over the summer: Shortly after the end of the current school year, Panorama will “freeze” the data in the platform to show the final data from the 2022-2023 school year. Our nightly downloads stop a few weeks after the last day of school to account for the data in your SIS being finalized. If you are running school or district professional development over the summer, you’ll be able to review data from 2022-2023 and revise support notes. Please note that the platform does not support summer school sessions and that data will not appear in Student Success.

Best practices to wrap up the current year: This article on Panorama Academy contains recommendations and guidance for how you and your users can effectively wrap up the 2022-2023 school year.

Back to School: This article on Panorama Academy will help you prepare for back-to-school in Panorama. On or about August 14th Panorama will begin downloading student data, after that date, rosters will be displayed. At the beginning of the year rosters will change frequently.

Have questions? Find answers to frequently asked questions related to our process to close out the school year and prepare for the new one here. And of course, you can always reach out to your Panorama team with any additional questions!

As a reminder: Panorama operates on FERPA. Therefore, students graduating, moving schools, or withdrawing will not be in Panorama in the fall. To ensure that you have all the data you feel like you need it is strongly suggested that you save/print your current years data on or before June 12, 2023.

Resources:

Please reach out to Travis Hamblin @ travis.hamblin@jordandistrict.org for any training or program needs.

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The first submission deadline for next year’s Secondary Literature Selection meetings is September 6, 2023. Any full length novel that a teacher would like to use in the classroom needs to be on the district’s approved list. Teachers may send submissions now or at the beginning of the school year before September 6. Submission directions and forms can be found here: Secondary Literature Selection Process Our secondary approved lists can be found here: JSD Approved Literature Lists.

See the attachment for Lit. Selection Dates 2023-24 for Committee A and Committee B.

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Volunteer reports due by JUNE 15th!

Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period April 1st, 2023 to End of School Year.

Please complete this form and return it to Bonnie Brennan, Director of Insurance Services, by June 15, 2023.

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This is a mandatory 2-day in-person training for all school administrators (principals and assistant principals).

The training will be held in the JATC-S auditorium, 12723 S Park Ave (2080 W), Riverton.

The trainings will run June 7 & 8 each day 8:00am - 3:00pm or June 20 & 21 each day 8:00am - 3:00pm. Lunch will be on your own.

If you haven't signed up for a date to attend please go to this LINK.

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Throughout the summer, Spencer Campbell, Principal at Kelsey Peak Middle School, will provide weekly virtual workshops for administrators on using Google tools to increase productivity and efficiency. The schedule of topics is listed below, along with the Zoom link and agenda. He will answer questions in the live session; timestamped recordings will be available in a shared drive folder afterward.

What: Google Training for Administrators and Admin Assistants
When: Tuesday from 10:00 - 11:00 a.m. (Except the week of the fourth)

Schedule:
June 6th, 10-11 (Tuesday) Gmail/Chrome Add to Calendar
June 13th, 10-11 (Tuesday) Google Calendar Add to Calendar
June 27th, 10-11 (Tuesday) Drive/Docs Add to Calendar
July 6th, 10-1 (Thursday) Forms/Sheets Add to Calendar
July 11th, 10-11 (Tuesday) Chat/Sidebars/Contacts Add to Calendar
July 18th, 10-11 (Tuesday) Keep/Tasks/Reminders Add to Calendar
July 25th, 10-11 (Tuesday) Chrome Extensions and AI tools Add to Calendar

Who: All administrators looking for productivity tips and time-saving tools using Google Workspace.
Where: Zoom https://uetn-org.zoom.us/j/89395769701 Passcode 221862
Agenda: Click Here (Zoom link is included on the agenda)

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Students enrolled in a district preschool must have the PEEP testing administered by their Preschool Teacher. The testing will happen during the KEEP testing period. Preschool Teachers have been instructed to send a copy of the PEEP protocol to the Principal of the incoming school no later than the end of the day on Tuesday, May 30th. Please do not schedule district preschool students to take the PEEP at your school. If you have any questions, please contact Kristy Whiteside or Jessica Hayes at 801-567-8510.

 

Thank you!

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