Important Payroll Dates for May 2016
See document below for important dates and reminders.
Utah Association for Gifted Children Summer Conference 2016
The Utah Association for Gifted Children (UAGC) has a summer conference scheduled for June 8 & 9 in Park City. Karin Hess, an expert in DOK, is the featured guest. The registration is reasonably priced and includes a delicious lunch each day. There is an optional teacher workshop day on June 7. Please see the attachment for more details and registration information.
Literacy Information for Elementary Principals
Elementary Principals:
Please let teachers know drafts of the Benchmark tests for next year have been posted to the CBL site. Encourage them to check back often over the next few weeks, as we will be adding additional support materials to assist with their planning.
Attached is the information for our Summer Literacy Conference. Please share this flyer with teachers. Registration is open on JPLS.
Spring Due Dates:
DIBELS Letters sent to parents by:
Traditional: June 3, 2016
Year-Round: June 3, 2016 (A Track)
June 17, 2016 (B, C, D Tracks)
Intervention Report completed (by teachers) in Google Drive by:
Traditional: June 3, 2016
Year-Round: June 3, 2016 (A Track)
June 17, 2016 (B, C, D Tracks)
School Data entered into Growth Report (by Principals) in Google Drive by:
Traditional: June 10, 2016
Year-Round: June 24, 2016
2016-17 Department Head Meetings
School Department Heads are invited to attend a meeting with their subject curriculum consultant in preparation for the 2016-2017 school year. A schedule of meeting locations, dates, and times is attached. Please share this information with your Department Heads. Teachers will be paid at inservice rate for attending. Thank you.
Transferring Student Permanent Records; JSD Policy AS61
DATE:
May 8, 2016
TO:
All School Principals
FROM:
Luann Leavitt, Planning and Student Services
SUBJECT:
Transferring Student Permanent Records; JSD Policy AS61
The following information is provided to clarify procedures regarding this subject:
- A parent release is not required when transferring student records from one school to another.
- Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
- Transfer the ORIGINAL records for students in grades K through 8.
- A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District. The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
- Maintain a record of the date the record transfer request was received and the date and school where the record was sent.
May School Psychologists’ Meeting May 6
DATE:
April 27, 2016
TO:
School Psychologists
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
May School Psychologists’ Meeting
A school psychologists’ meeting has been scheduled for Friday, May 6, 2016, from 12:00 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). We will begin with an end-of-the-year potluck luncheon. Melisa Genaux, Jordan School District Autism Specialist, will provide us with a training, “High Functioning Autism: Part II.”
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
Cc: Principals
SLO Frequently Asked Questions
Principals,
Please see that your teachers receive the following FAQ document about SLO assessments, forms, and due dates. It can also be accessed by following this link: http://learning.jordandistrict.org/slo-frequently-asked-questions/.
Lagoon Day Thursday, June 2
DATE:
May 2, 2016
TO:
All Middle School Principals
FROM:
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator
SUBJECT:
LAGOON DAY THURSDAY, JUNE 2, 2016
We are looking forward to helping you provide an exciting, successful, and safe experience for your students this year. Following the same procedure as last year, it is okay to load the first bus at your school and let it depart without waiting for the other buses. As each bus is loaded and a chaperone is on board, please let it depart for Lagoon. Your help with this last year helped alleviate some of the waiting on the bus and congestion at the ticket gates.
This year the park will close at 5:00 p.m. The buses will be taking the students home at the same time as last year, which will be 5:00 p.m. For the safety of everyone, please have those persons you have designated as chaperones report to their assigned school bus loading area at 4:45 p.m. The students will load at 5:00 p.m. All buses will be gone by 5:15 p.m. As a reminder, there will be instructions and signs posted on the South side of the roller coaster at Lagoon for the afternoon return to school.
The map and instructions are to be used by your staff traveling to Lagoon and will help keep a safe environment for the students on this special day. Please feel free to make any copies you need of the map and the instructions for your staff to use that day.
If you need further information, please contact:
Kathy Simmons
(801) 567-8855
Cell: (801) 809-3836
Rich Eddington
(801) 567-8856
Luanne Smith
(801) 567-8831
Cell: (801) 898-7016
State Required Bus Evacuations and School Bus Safety 2015-2016
Date:
April 28, 2016
To:
All Jordan School District Principals – with bus route students
From:
Scott Thomas, Administrator of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator
Subject:
State Required Bus Evacuations and School Bus Safety 2015-2016
State required semi-annual school bus evacuations have been scheduled for this spring. This applies to those students that ride the bus daily to and from school.
The evacuations will be conducted during the week of:
Monday, May 2 thru Friday, May 6, 2016.
Your school’s regular bus driver will perform this evacuation as they drop your students off in the morning one of the days during that week. This procedure takes place at your school and is located in your normal bus drop off/pick up zone.
This evacuation requires all professional school bus drivers, that transport students, to perform evacuation procedures in case of an emergency. This can either be a rear, side, front door or combination evacuation. The students will then, under the driver’s direction and supervision, evacuate and meet in a safe place approximately 100 feet away from the bus.
Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.
Thank you for all you do to help us safely transport your students.
CC:
Superintendent of Schools, Dr. Patrice Johnson
John Larsen, Business Administrator
Anthony Godfrey, Associate Superintendent
Teri Timpson, Administrator of Schools
Mike Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Jill Durrant, Administrator of Schools
Building Capacity Worksheet – Due September 1
Principals:
Please complete the attached Building Capacity Worksheet by September 1, 2016 and return to Planning & Student Services.
Email luann.leavitt@jordandistrict.org if you would like to see a previous year's worksheet or call with any questions 801-567-8251.
Thank you.
Principal Meeting May 3
The Principal Meeting scheduled for May 3, 2016 will be held at the Auxiliary Services Building. The meeting was previously scheduled for the JATC South.
A beverage service will be provided in the morning and a catered meal from Salsa Leedos Mexican Grill for lunch.
LifeTouch will also be updating everyone's picture. The District picture directory is quite outdated and inconsistent with different picture backgrounds. Everyone attending the meeting needs to plan on having their picture taken that day. Thank you!
Classified Assistant Employment Evaluations for the 2015–2016 School Year
DATE:
April 28, 2016
TO:
All Principals, Directors and Coordinators
FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Brent Burge, Human Resource Administrator - Classified
SUBJECT:
Classified Assistant Employment Evaluations for the 2015–2016 School Year
As the end of the school year is fast approaching, it is time to complete employee performance evaluations for all part-time assistants. The evaluation documents are crucial in justifying employee terminations or unemployment claims.
All forms are available on the HR website on the “Admin Only” or the “Secretary Connections” page under the “Part Time Classified Evaluations” link.
You will find the following forms:
- Part-Time Classified Assistant Evaluations Guideline -outlining the procedure for evaluating part time employees in your school/department.
- Assistants-Employment Review/Status form
It is important you meet with each assistant for his/her evaluation. In each evaluation, the employee must be informed of his/her employment status for the upcoming year and the employee’s signature is required.
As part of your meeting with each assistant, please remind them that part-time employees with Jordan School District are considered "at will". That is, either the employee or Jordan School District may end the employment relationship at any time, for any reason, or for no reason. There is no expectation of continued or guaranteed employment.
If you have any questions or if you need additional help, review the evaluation guideline on the website or you may contact our office at 801-567-8224.
Thank you for your assistance.
Research Project – “….Study of the School Leader’s Role in Students’ Mathematics Achievement Through the Lens of Complexity Theory”
DATE:
April 26, 2016
TO:
Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which every school has been asked to participate.
Project Title: “… Study of the School Leader’s Role in Students’ Mathematics Achievement Through the Lens of Complexity Theory”
Applicant: Emma Bullock
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to participate in the study. If you have questions or concerns relating to participation, please contact Clyde Mason at 567-8243.
Thank you for your assistance.
License Renewal – 4th and Final Notice – Due May 6
The “License Renewal 4th and Final Notice – Notice of Termination” letter is due to HR on or before Friday May 6, 2016. This letter is for those educators whose license will expire on June 30, 2016 but have not yet renewed their license. These letters were sent via district mail to you on Tuesday April 26th and you should receive them today or tomorrow.
Please meet with the educator and explain:
- That licensure is a condition of employment and they will need to have their licensure completed AND posted by June 30, 2016.
- That the steps of relicensure or upgrade are included on the letter.
- At this point in the year, they will need to make this a priority if they are to complete the process and have their license posted by June 30, 2016.
- This is the fourth (4th) license renewal reminder from HR. (They have received reminders from USOE as well)
- That this is their thirty (30) day notice of termination should they fail to obtain adequate licensure by June 30, 2016.
- If they have begun the process please thank them but still complete the form – as their license is not yet posted.
Both you and the educator will need to SIGN and DATE the letter (use blue ink please).
Return the signed letter to HR (you should keep a copy and give one to the educator) on or before Friday May 6, 2016.
Jordan School District Surplus Warehouse
The JSD Surplus Warehouse is up and running. We want to thank the schools and departments who have been diligent in turning in their paperwork. We currently have an auction and reallocation on PublicSurplus.com for those who maybe looking for items for your school/department.
We also have made a few time frame changes to the Surplus Guidelines we sent out. The changes are as follows:
- After surplus items have been picked up and processed, all items deemed usable for schools will go on the PublicSurplus.com website for reallocation. Items on reallocation are available for only schools to view. All surplus items will be on reallocation for (2) weeks; they then will roll over into auction on PublicSurplus.com. To access reallocation items you will use your login and password that you created from the link we sent you previously. If you do not know if you have a login or have forgotten it please contact the Surplus Warehouse. They can tell you your login but they do not have access to your password unless you sent it in. If you are interested in looking at an item for your school, you may view them Monday through Friday 8:00 a.m. to 3:30 p.m.or by appointment. Please contact the Surplus Warehouse at (801) 567-8709 to schedule an appointment.
If there are any questions, please contact Corie Fuller, Karen Barnes or Kris Wishart in Fixed Assets/Surplus Warehouse.
JSD Summer Grounds Crew Positions Available
Facility Services is currently looking for summer maintenance help. Will assist with mowing, weeding, grounds care or other duties as needed. Minimum age is 16. If you have questions, contact Facility Services at 801-567-8861.
2016-2017 Flu Shot Clinics
Principals and Secretaries,
Many of you have been contacted by Community Nursing Services to host a flu shot clinic in the fall. Some of you have asked for the "BOO to the FLU" scheduling form. It is attached for your convenience. If you have questions, please call Educational Support at 801-567-8246.
Save the Date – Administrative Leadership Conference 2016-17
Stipend for Department Chair and Team Leaders
DATE:
April 20, 2016
TO:
Principals and District Administrators
FROM:
Anthony Godfrey, Ed.D., Associate Superintendent
SUBJECT:
Stipend for Department Chair and Team Leaders
Stipends for Department Chair and Team Leaders will be paid during the May 2016 payroll.
- Elementary Schools may pay $300 for 8 Team Leaders.
- Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
- High Schools may pay $500 for 16 Department Chairs or Team Leaders.
A time sheet for each employee receiving the stipend should be submitted to the office of your Administrator of Schools by May 6, 2016. All Team Leaders or Department Chairs will be paid out of the same program number from which their salary is paid. In most cases, this will be 0050. Each time sheet should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”
Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.
Budget Code
10 xxx xxxx 2216 131
