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TO:
Secondary Administrators
District Administrators
Secondary Financial Administrative Assistants
District Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

SKYWARD YEAR END ROLLOVER/ONLINE PAYMENTS
Skyward Finance Rollover will be July 1. It’s best to stay out of Skyward Finance if possible. If you need to get in, do not make any changes since it may cause errors in the rollover process.

Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.

Parents will not be able to make online payments from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.

PURCHASE REQUISITION REMINDERS
JUNE 5
June 5 was the last day to enter and principals approve 2023-24 purchase requisitions. Make sure you are selecting 2024-25 when entering new purchase requisitions.

JUNE 7
Purchasing: Last day for Administrator of Schools to approve FY 2023-24 Purchase Requisitions.
Payroll: True Time 1st approvals due.

JUNE 10
Inventory (Secondary Schools and Departments): Last day to enter, and to approve, any 2023-24 Inventory Requisitions.

JUNE 11
Payroll: True Time final approvals due.

JUNE 15
Insurance: Last day of open enrollment.

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Published on

DATE:       
June 6, 2024

TO: 
All Administrators & Threat Assessment Teams

FROM:   
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT:   
Comprehensive School Threat Assessment Guidelines (CSTAG) Workshop Dates

CSTAG training consists of two (2) training levels and both levels must be completed by all administrators and threat assessment team members. The CSTAG Level 2 workshop is for all who have completed the Level 1 training (the six (6) hour web-based training from Navigate360). This workshop will build upon your knowledge of threat assessment by providing practical application and implementation of the CSTAG process in your school.

The Level 2 workshop will:

  1. Review CSTAG level 1
  2. Focus on implementation and use of the threat assessment process
  3. Focus on sustainable ways to use CSTAG in your school
  4. Review and training on the decision tree
  5. Review the CSTAG forms and best practices for documentation
  6. Practice using real-world scenarios

If you have already completed level two(2), we are offering a new training opportunity, CSTAG level three (3)!

Here are the upcoming trainings being offered this summer and for the upcoming school year:

**CSTAG Level 2**
New Admin/Intern Session: Friday, August 2nd,
Location: District Office Rm 129, In-Person only, 9-11am
Friday, September 20th, JATC South in person, (8am-10am)
Friday, December 6th, Virtual session (Zoom) only, (1-3pm)
Friday, February 28th DO Room 129, (8am-10am)
Friday, May 2nd DO Room 129, (1pm-3pm)

**CSTAG Level 3**
For those CSTAG team members who have completed levels 1 and 2 and would like a refresher and deeper dive into using threat assessment in your schools. Bring your questions so we can solve all your CSTAG problems!
Wednesday, June 19th DATE CHANGE! (sign up currently in Canvas, previously was set for June 12th)
Location: District Office Room 129, 8-10 am
Friday, September 20th, JATC South in person, (1pm-3pm)
Friday, December 6th Virtual Session (Zoom) only, (8am-10am)
Friday, February 28th DO Room 129, (1pm-3pm)
Friday, May 2nd DO Room 129, (8am-10am)

Register for all sessions on Canvas (https://pd.jordandistrict.org/).

Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org

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Published on

DATE:  
June 6, 2024

TO:    
Principals
Assistant Principals

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:   
School Safety Specialists

53G-8-701.6 which requires each school to designate a school safety specialist from the employees of the campus was updated this last legislative session. The intent of the memo below is to assist in the process of determining who will fill this role at your school. Please take note of what needs to be done to select the individual needed.

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TO:
Administrators
Administrative Assistants

FROM:
June LeMaster, Administrator of Human Resources

A friendly reminder for the Employee-Funded Sick Bank Policy,

  1. Employees are automatically enrolled in the sick bank each year through the annual donation of one (1) annual leave day to the sick bank.

More information regarding the Employee-Funded Sick Bank can be found in policies, DP326NEG -Sick Leave-Educational Support Professionals and DP 324NEG -Sick Leave-Licensed.

For those who wish to opt out of participation in the Employee-Funded Sick Bank, keep an eye out for instructions starting in the July issues of JEM and JAM.

*First Year Educational Support Professionals and hourly employees are not eligible for sick bank, therefore, a sick bank day will not be deducted (if applicable).

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TO:
All Administrators
All Administrative Assistants

FROM:
Scott Thomas, Administrator of Auxiliary Services

According to the Centers of Disease Control, approximately 2,000 workers suffer eye injuries everyday!

How many of these injuries could have been prevented by wearing safety glasses? Check out the document below!

 

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Published on

DATE:   
June 06, 2024

TO: 
All Administrators

FROM:   
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:   
Required Threat Reporting

Any employee or person in a position of special trust that has reason to believe there is a substantial threat against a school, school employee, or student attending a school, or is aware of circumstances that would reasonably result in a substantial threat is required to immediately report the suspected threat to the school administrator or law enforcement officer. (§53-22-106)

Administrators shall immediately report the suspected substantial threat to law enforcement and shall coordinate with law enforcement’s investigation of the report.

Please share this information and the new reporting requirement with your staff at your 2024-25 opening staff meetings.

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DATE:     
June 06, 2024

TO: 
Administrators

FROM:   
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:  
Parental Consent Required for Student Surveys

Effective July 1, 2024 prior consent from a student’s parent for any non-academic survey must be obtained. This includes any survey that is a psychological exam, test, analysis, or any survey, analysis, or evaluation where the student may reveal information, whether personally identifiable or not, concerning the student or student’s family members political affiliation, mental or psychological philosophies, sexual behavior/orientation/gender identity or attitudes, illegal/anti-social/self-incriminating or demeaning behavior, critical appraisals, religious affiliations or beliefs, legally privileged and analogous relationships (such as lawyers, medical personnel, or ministers, or income (except as required by law) (§53G-9-702)

Prior written consent must be obtained at the time a student registers at a school for surveys related to the early warning system (Panorama), surveys that include social emotional learning questions, and school climate surveys. Written consent must be obtained for any student who registers at a school even when they are transferring from one school in the district to another. Rewards for participation or consequence for non-participation in surveys is prohibited.

The early warning system (Panorama) student feedback survey consent form is included in the registration process. To view the consent form, click here. Surveys not related to the early warning system (Panorama), social emotional learning, or school climate are not required to be included in registration. However, a minimum of two (2) weeks’ notice must be provided prior to the administration of any other survey and only those students whose parents have given written consent may take the survey.

Schools should inform their staff of the new parental consent requirements for surveys.

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Published on

DATE:
April 11, 2024

 TO:
Principals
Assistant Principals
Kindergarten Teachers

 FROM:
Anthony Godfrey, Superintendent
April Gaydosh, Administrator of Schools
Becky Gerber, Administrator of Schools
Jill Durrant, Administrator of Schools
Lisa Robinson, Administrator of Schools

 SUBJECT:
Additional Preparation Days for Kindergarten Teachers

USBE recently announced, beginning with the 2024-2025 school year, the KEEP test will no longer be required for kindergarten students. As a result, the option to allow the use of testing days at the beginning and end of the school year has also been removed by USBE.

To mitigate the impact of the loss of testing days, the Jordan School District Board of Education has approved up to 3 additional preparation days for each kindergarten teacher per session taught. Teachers will receive a stipend of $500 per day worked up to the maximum allowed. These days may be used any time before the start of the school year to meet with parents and students and make preparations for a child’s entry into kindergarten.

Kindergarten teachers will need to complete a timesheet for the days worked and submit to the school principal by Friday, August 30, 2024 for payment on the September paycheck.

Timesheets should be sent to the Elementary Administrators of Schools for approval.

cc: Cabinet
Sarah Palmer, Director of Payroll

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Published on

DATE:      
July 11, 2024

TO:
Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:
Early Warning System – Panorama Information, Surveys, & Training Opportunities

During this year’s legislative session HB84 – School Safety was passed requiring each regular school within an LEA (District) to implement a Student Intervention Early Warning System (53F-4-207). Panorama meets all the criteria established by HB84-School Safety and will be the District’s early warning system. Panorama Student Success will be paid for by the District.

See the memo below for all of the information.

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Published on

DATE:  
June 6, 2024

TO:   
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT:
Incident Action Plans

Beginning the 2024-25 school year schools are required to create an action plan for each new incident of bullying.

Each action plan must include:

  • A communication plan to keep each parent updated on the implementation of the plan;
  • For the victim of the incident and in direct coordination with the student’s parent:
    • A tailored response that addresses the student’s needs;
    • Accommodations the student may need for decreased exposure or interactions with the offender;
    • Notification of the consequences and plan to address the behavior of the offender;
    • Supportive measures to preserve the student’s access to educational services and opportunities; and
    • Access to other resources the parent requests for the student.
  • For the student who caused the incident and in direct coordination with the student’s parent:
    • A range of tailored and appropriate consequences, with a reasonable effort to preserve access to educational services and activities;
    • A process to determine and provide resources for the underlying cause of the incident;
    • Supportive measures to preserve educational access while protecting the safety and well-being of other students; and
    • A process to remove the student from school.

The action plan may not require the victim to change their educational schedule or placement; or participation is a school sponsored sport, club, or activity. (§53G-9-605.5)

This memo is intended to provide notification only. Resources and training will be provided in the fall regarding action plans and other prevention efforts to help implement and manage this new requirement.

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The following are new administrative assignments:

New Assignments effective July 1, 2024:

  • Shauna Worthington, previously assigned assistant principal at Riverton Elementary appointed principal at Riverton Elementary.
  • April Thompson, previously assigned assistant principal at Oakcrest Elementary will remain assistant principal at Riverton Elementary.
  • Austin Howarth, administrative intern at Riverton High appointed assistant principal at Copper Mountain Middle.
  • Joel Pullan, principal at Riverton Elementary appointed assistant principal at JATC-North Campus and Southpointe Adult High.
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Published on

TO:
Secondary Administrators
District Administrators
Secondary Financial Administrative Assistants
District Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

YEAR END STUDENT ROLLOVER/ONLINE PAYMENTS

Skyward Finance Rollover will be July 1. It’s best to stay out of Skyward Finance if possible. If you need to get in, do not make any changes since it may cause errors in the rollover process.

Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.

Parents will not be able to make online payments from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.

JUNE 3
Accounting/Purchasing: Last day for P-Card expenditures for FY 2023-24.

JUNE 4
Payroll: May Payroll due.

JUNE 5
Purchasing: Last day to enter, and to approve, any FY 2023-24 Purchase Requisitions (posted in current year).
Payroll: True Time submissions due.

JUNE 7
Purchasing: Last day for Administrator of Schools to approve FY 2023-24 Purchase Requisitions.
Payroll: True Time 1st approvals due.

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Published on

TO:
Elementary Administrators
Elementary Administrative Assistants

FROM:
Jeri Gamble, Customer Support in Information Systems

YEAR END STUDENT ROLLOVER/ONLINE PAYMENTS

Skyward Finance Rollover will be July 1. It’s best to stay out of Skyward Finance if possible. If you need to get in, do not make any changes since it may cause errors in the rollover process.

Skyward Student Rollover will be Tuesday, July 9. Skyward Student will not be available during this time.

Parents will not be able to make online payments from Monday, July 1 – Tuesday, July 9 while we complete year-end processes and the rollover.

JUNE 3
Accounting/Purchasing: Last day for P-Card expenditures for FY 2023-24.

JUNE 4
Payroll: May Payroll due.

JUNE 5
Purchasing: Last day to enter, and to approve, any FY 2023-24 Purchase Requisitions (posted in current year).
Payroll: True Time submissions due.

JUNE 6
Accounting: All items (mileage reimbursements, journal entries and check requests and “verifications”) to be paid with FY 2023-24 budgets should be entered, approved and received in Accounting by this date. Those received after this date may be paid with FY 2024-25 budgets.
Accounting: P-Card Reconciliations due in Accounting.

JUNE 7
Inventory: Last day for delivery of FY 2023-24 Inventory orders.
Purchasing: Last day for Administrator of Schools to approve FY 2023-24 Purchase Requisitions.
Payroll: True Time 1st approvals due.

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Published on

DATE:  
May 30, 2024

TO:  
All Principals and Administrative Assistants

FROM:  
June LeMaster, Administrator of Human Resources

SUBJECT:  
Summer Hours for School Personnel

Please review the schedule of "Summer Hours for School Personnel", with all designated summer school personnel at your location.

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Published on

DATE:   
May 30, 2024

TO:  
Middle School Principals and Head Administrative Assistants

FROM:   
Cody Curtis, Administrator of Schools

SUBJECT:  
2024-25 Middle School Summer Allocation

Each middle school in the Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2024-25 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 7.75% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee who qualifies for retirement benefits, an additional 23.69% (Tier I before July 1, 2011) or 20.02% (Tier II after June 30, 2011) must be added to the total cost.

This money may be used for time worked from June 1 through August 31, 2024. Employees are to use True Time when working these hours. True Time hours should be submitted weekly. Please email a list of names of all employees who will be working these hours to Keelee Leuluai in payroll at keeleel.leuluai@jordandistrict.org and she will add the pay code ‘TSMRO - Summer Office Hours’ for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer office hours will be coded as 10 E LOC 8710 2436 154 and should be recorded each month for Cody Curtis’s approval on your school’s allocation form.

If you have any questions, please contact:

Kyla Robertson at kyla.robertson@jordandistrict.org or call extension 88186.

Thank you.

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Published on

DATE:
May 30, 2024

TO: 
All Principals
All Licensed Educators

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Melanie Dawson, Program Administrator of Behavior

SUBJECT:
ETT: Supercharge Your Classroom Management Skills

This course is geared towards teachers who want to supercharge their classroom management skills! Effective Teacher Training (ETT) will be offered this summer from June 12-July 31. An $800 stipend is available to all licensed educators who complete the entire course.

Space is limited, so please distribute the attached flyer before your teachers leave for the summer and have them register on JPLS by June 7, 2024.

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Published on

DATE:  
May 30, 2024

TO:  
All School Administrators

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT: 
Content Monitoring Over Summer Months

During the summer months, from June 3rd until August 20th, content monitoring and notifications will have some changes.

  • Notifications to schools will only include administration and not counseling or mental health professionals. This allows for 12-month employees to still receive notifications and not those who are off contract. The notifications will go to the entire team of admin at each school in case there are administrators that are out of the office.
  • Notifications that are not considered emergencies or urgent will not be sent after 2pm to ensure that intervention is reasonable and timely for school personnel.
  • Content monitoring will be checked twice per week, in June, while school is not in session, and once per week, in July. Notifications will be sent to administrators on those days before 2pm.
  • We will continue to receive imminent alerts and will continue to work with administrators when immediate intervention is required.

Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org

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Published on

TO:
All Administrators

FROM:
Jordan School District Cabinet Members

Please take note of the schedule for each day as attendees, times, and locations are different. A beverage service will be provided each day.

Please attend on the days that you signed up for. If you have a question regarding which days those are, please contact Nadine Page, x88182 or nadine.page@jordandistrict.org.

Tuesday, June 4th OR Tuesday, June 11th
Time: 9:00 AM - 10:00 AM
Who: Elementary School Administrators
Location: JATC-South

Time: 9:00 AM - 10:00 AM
Who: Secondary School Administrators
Location: Riverton High, Tech Atrium

Time: 10:30 AM - 11:30 AM
Who: All School Administrators
Location: JATC-South

Time: 11:30 - 1:00 PM
Who: All Administrators
Location: Lunch on your own

Time: 1:00 PM - 3:30 PM
Who: All School and District Administrators
Location: JATC-South

Wednesday, June 5th OR Monday, June 10th

Time: 8:30 AM - 3:30 PM
Who: All School and District Administrators
Location: JATC-South - Lunch will be provided

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