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Category: Other Administrators

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DATE:
August 12, 2021

TO: 
Elementary Principals
Elementary Administrative Assistants

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Elementary Calendar Change

A correction has been made to the Elementary calendars. The four “Flexible Fridays” (September 10, November 19, February 11, April 29) will be the designated early-out days for their respective weeks. This is a change from the Thursday before the “Flexible Friday” as was previously published.

Updated calendars are available at http://planning.jordandistrict.org/calendars/. They are also attached to this memo. Schools should ensure that the staff and community members are aware of the change.

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The following are new administrative assignments:

New Assignments effective for the 2021-22 academic year:

  • Tami Pyfer, Chief of Staff for Unite and former Education Advisor to Governor Herbert, appointed part-time Community Engagement Specialist.
  • Kenneth Auld, former principal of Logan High, appointed Human Resource Administrator.
  • Sally Wilde, Language Arts teacher at Herriman High, assigned as an administrative intern to Bingham High.
  • Chad Stolle, Geography/Spanish teacher at Mountain Creek Middle, assigned as an administrative intern to Sunset Ridge Middle and Southpointe High.
  • Trudy Jack, Director at Franklin Discovery Academy, assigned as an administrative intern to Ridge View and Rosamond Elementary.
  • Paulina Labra, Instructional Coach in Granite School District, assigned as an administrative intern to Oquirrh Elementary.
  • April Thompson, Instructional Coach at Butterfield Canyon Elementary, assigned as an administrative intern to Aspen and Terra Linda Elementary.
  • Veronica Holyoke, Instructional Coach at Aspen Elementary, assigned as an administrative intern to Bastian and Butterfield Canyon Elementary.

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Earlier this summer the Field Trip Office launched BusHive, the new field/activity trip software for all field/activity trip requests. During the first week in July, Kitt sent BusHive online training resources and videos to designated point(s) of contact at all schools. If your school did not receive the training videos and you would like Kitt to resend them to you, feel free to contact him at kittisack.soumpholphakdy@jordandistrict.org or give him a call at 8-8809.

An in-person BusHive training option will be conducted on Wednesday, August 18 from 10:30-11:00 a.m. If your school's point of contact is interested in attending, please contact Kitt via email or by phone as mentioned above or Michele at michele.yuill@jordandistrict.org or at 8-8804.

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This year Community Nursing Services (CNS) will be our preferred provider for Flu Shot Clinics in your school. Two flu shot clinics have been scheduled already:

District Office
October 4, 2021
11:00 am - 2:30 pm

ASB
October 6, 2021
3:00 pm - 6:00 pm

If you would like to schedule a Flu Shot Clinic for your school and receive preferred pricing, please complete the attached 2021 Flu Shot Scheduling Form and return to CNS attention Yvette. Her information is included on the attached form.

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Custodial Workshops Reminder

3rd Wednesday every other month during the school year
8:30 AM to 10:00 AM.

September 15, 2021
November 17, 2021
January 19, 2022
March 16, 2022
May 18, 2022

New Location: Transportation Building
8480 S 4361 W West Jordan

The purpose of these workshops is to communicate any new information pertinent to the custodial operations of each building. All Head Custodians should attend these meetings.

In an effort to insure that these workshops are productive trainings, the Custodial/Energy Services Department would like to address any ongoing, widespread problems or concerns that you might have.

  • If you are aware of any training needs that should be addressed in these custodial workshops, please e-mail me at peart@jordandistict.org.
  • We are also looking for very specific positive examples of individuals that are doing things right. If you have someone on your custodial staff that deserves some public recognition for the exceptional job they are doing, please e-mail me at peart@jordandistict.org.

Thanks!

Steve Peart
Director of Custodial/Energy Services
801-567-8770
steve.peart@jordandistrict.org

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All schools are required to conduct a fire drill within the first 10 days of the school year.

This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, rally locations outside, communications, and related supplies.

Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to alarms and emergency response protocols.

REMEMBER/CONSIDERATIONS

  1. Call the District 24-hour Alarm Response 801-567-8865 at least 30 minutes in advance, to inform them of the drill, so the fire department is not dispatched.
  2. It is required that the fire alarm is activated for fire drills.
  3. All occupants are required to evacuate, with the only exception for the staff member responsible for notifying the local fire emergency contact and handling emergency communications.
  4. Clearly announce the “drill” within the school, and always make a clear distinction between drills “actual emergencies”.
  5. Complete the 2021-22 Report of Emergencies – Drills, Actual Events or Meetings Form, on Google Drive. Link: 2021-22 Report of Emergencies – Drills, Actual Events or Meetings
  6. Conduct drills according to the District Incident Command System (ICS) Manual, located in the Google Drive Incident Command Folder. Link:  JSD Incident Command Folder
  7. Bookmark the Emergency Report Form and Incident Command Folder.
  8. Conduct a debrief meeting afterward to review successes and plans for areas of improvement. Use the same report form to record related meetings.

Utah Administrative Rules (R277-400-6 & 7) drill requirements for elementary and secondary schools are listed at the top of the 2021-22 Report of Emergencies – Drills, Actual Events or Meetings Form for your reference.

Please contact Emergency Operations Manager Lance Everill for assistance: lance.everill@jordandistrict.org, office 801-567-8623.

 

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Attached are all forms and documents distributed during the level meetings at the annual Administrative Leadership Conference held August 4, 2021

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Attached are all forms and documents distributed during the level meetings at the annual Administrative Leadership Conference held August 4, 2021

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Special Education Resource and Cluster Team Leaders will receive a SCRAM report via Move-It of all students who should be receiving services through your school’s special education program(s) at the start of the 2021-22 school year.  All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and Cluster), it is important that resource teams, cluster teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information.

Please have your Scram Reports and corrected SCRAM returned to the District Office by
Wednesday, September 8, 2021

We are in the process of hiring a new SCRAM secretary. Until we have a replacement, please continue to send your SCRAM documents and reports to Amanda Hamblin at the District Office. When we have someone in place, you will be notified of who the new contact person is for SCRAM.

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Hello Administrators:

We have a few forms we would like you to fill out to give our department a better way to assist you this year.

  1. Please fill out this form to indicate who your ELD lead, compliance lead, and any Diversity clubs you will have.
  2. For an update on the amount of EARS funding you used, please indicate the information on this form.  You can also view the application and the goals that were sent in to the state here.

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Secondary virtual students who attend some classes at Hidden Valley Middle or Majestic Elementary:

  • Eat at home
  • Make arrangements to pick up ‘grab n go’ meals from their home school.
  • Make arrangements to pick up ‘grab n go’ meals from Hidden Valley Middle or Majestic Elementary (Secondary and elementary students cannot eat in the cafeteria at the same time.)
  • Pick up ‘grab n go’ meals from one of three middle school curbside/door side locations; South Hills Middle, Joel P Jensen Middle, and Elk Ridge Middle.

Secondary totally virtual students:

  • Eat at home
  • Make arrangements to pick up ‘grab n go’ meals from their home school.
  • Pick up ‘grab n go’ meals from one of three middle school curbside/door side locations; South Hills Middle, Joel P Jensen Middle, and Elk Ridge Middle.

Elementary virtual students:

  • Eat at home
  • Make arrangement to pick up ‘grab n go’ meals from their home school.
  • Pick up ‘grab n go’ meals from one of three middle school curbside/door side locations; South Hills Middle, Joel P Jensen Middle, and Elk Ridge Middle.

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The Leadership in Personalized and Digital Learning (LPDL) Academy is designed specifically for administrators to lead schools toward personalized and digital learning through research-based content and job-embedded experiences. Sign up today for the 2021-22 cohort. Open to principals and assistant principals. There will be both an elementary and secondary cohort. For questions contact Jared Covili, 801-567-8191.

Cohort 3 LPDL Academy 2021-22 Plan

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Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2021.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.”

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).