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Cyprus Credit Union Mini-Grants are now available for teachers to fund innovative and creative classroom projects that enrich standard curriculum and enhance learning opportunities for students. Funds may also be used to purchase supplemental supplies.

Cyprus will fund up to $250 per teacher/educator. The grants can be combined for use toward a larger grant amount if specified. For example, four teachers can combine and apply for a $1,000 grant for a group project with each teacher submitting a separate application for their $250 allotment. Applications are limited to one $250 grant per teacher for the school year and two applications per school per month, either individually or with a team.

Mini-Grant applications will be accepted from Monday, August 9, 2021 through Thursday, April 15, 2022. Up to eight Mini-Grants will be awarded each month, and all applications must be received prior to the 15th of the month to receive funding the following month.

Restrictions: The following categories are not eligible for funding: Salaries, professional development, honorariums, stipends, and educator travel.

The Mini-Grant program is exclusively available to licensed educators in Davis, Salt Lake, Utah and Tooele counties.

If you have any questions about the application or funding process, please call the Relationship Development Department at (801) 260-7600, ext. 5951 or ext. 5952

Apply online at the Cyprus Credit Union Educators Mini-Grant Site.

Dear Teachers,

We are very aware of the increasing challenges facing educators due to a statewide shortage of substitute teachers. Jordan School District is taking several measures to help alleviate the problem. We are excited to announce the implementation of a new Temporary Substitute Teacher Incentive Pay Program.

The program will provide temporary incentive pay for substitute teachers who work a required number of days between October 25, 2021 and December 15, 2021 without cancellations.

We hope this program will relieve some of the impact on teachers by attracting new substitute teachers, incentivizing and increasing the availability of current substitutes, and reducing cancellations.

Temporary Substitute Incentive Pay Program

  • The following incentives will be paid to substitute teachers on their December paycheck:

    • $500 for substitutes who work 30 of 35 days without cancellations

    • $300 for substitutes who work 25 of 35 days without cancellations

    • $200 for substitutes who work 20 of 35 days without cancellations

    • $100 for substitutes who work 15 of 35 days without cancellations

  • NO CANCELLATIONS – Substitute teachers will not receive the incentive pay if they cancel a job.

Benefit-Eligible Substitutes

Schools are authorized to use school funds to hire benefit-eligible substitute teachers. The District will pay half the cost of the benefited substitute.

Benefit-eligible substitutes will be contracted to work 180 days/year with starting pay $141.44 per day plus benefits. Positions can be posted now for the job starting January 3, 2022. 

Full Pay on Fridays and Shortened Days
Substitute teachers will receive a full day of pay on Fridays and shortened days, even though they may leave 15 minutes after students are dismissed.

We are excited to offer our annual Utah Skyward User Conference virtually this year!  This conference is an opportunity to learn about Skyward directly from the source as most sessions are being presented by Skyward staff. There are some fantastic sessions being offered this year for teachers and administrators, including Administrator Boot Camp, Tips & Tricks for Teachers, Secondary Gradebook Features, Standards Gradebook Features, and Teacher Tracking.

The conference has been scheduled for the week of October 25th.  The Monday-Thursday sessions are dedicated to Skyward presenters and Friday is focused on state-specific sessions.

You can access the website for the Skyward Virtual User Group now, to view the agenda and begin registering for sessions. You can filter the sessions by date, product (SMS - which is the Skyward system we currently use in JSD, and Qmlativ - which we currently do not use), and Skyward area, i.e. Food Service, Student Management, Human Resources, and Special Education.  **Important Note** All times listed for the sessions are Central Standard Time.  Registration closes two days before the beginning of each session so make sure you sign up in advance.  If you find that you are not able to attend a session that you are interested in, still register for it. Skyward will be recording every session and will email links to the recording to anyone who registered.

To register for sessions on this site, you will need to select "Register for SMS 2.0" in order to view the session for the Skyward system we currently use.  If the button "Register for SMS 2.0" is not available, that session is not offered for our current Skyward system.  Once you select the option to register, you will be prompted to select your state and school district, then enter your login credentials for Skyward (credentials for both Student Management and Finance will work).  Select "Confirm".  You will be taken to a new screen where you need to enter your first name, last name and email address, then select "Register".  You will receive a confirmation email after you register for each session.  You will also receive an email one business day prior to the session you registered for that will include instructions on how to attend the virtual session.

During the virtual sessions you will have the opportunity to ask questions via chat or Q&A periods throughout the sessions.   However, if you have a problem that will take a bit longer to resolve, we suggest that you call our help desk to get further assistance.

As always, we hope you get the best out of this virtual conference and are able to see new things, learn new tips and tricks, get some of your questions answered, and see some of the new possibilities in Skyward.  If you have any questions about attending the conference, please feel free to reach out to me.

Steven Harwood
Application Development and Support Manager
steven.harwood@jordandistrict.org
801-567-8737

You are invited to the Learning Edge Conference on November 9, 2021, at the Provo Marriott Hotel. The theme is “Leadership: Tools for Today.” The conference will provide sessions addressing innovative leadership, community connections, and creativity. See attached flyer for more information.

 

DATE:
October 8, 2021

TO:
Principals
All Special Educators and Related Service Providers

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 8, 2021
Updating SCRAM for December 1 Funding Count


We are fast approaching our December 1 SCRAM count deadline. Special Education Resource and Cluster Team Leaders will soon receive a SCRAM report via Move-It of all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If a correction needs to be made, a new scram document should be submitted. 

All Corrections and SCRAM reports are Due: 

By 5:00 p.m. on Monday, November 8, 2021

Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data.  Your timely and accurate response is critical!  Thank you for all your efforts to get us the correct information in a very short time period.

 

Additional Incident Command System training is available for anyone in Jordan School District that has a key role in conducting drills and responding to emergencies, such as administrative assistants, custodians, campus monitors, school resource officers, etc.  This will be a refresher on the Incident Action Plans basics, a general review of response roles, and a chance to ask questions and dialogue.

The same course is available either in the morning, or in the afternoon for your convenience.  It will be led by Emergency Operations Manager Lance Everill.

Auxiliary Services Building

Entrance C

Presentation Room C100

Wednesday, October 27, 2021

8:30 a.m. – 10:00 a.m.
or
1:00 p.m. – 2:30 p.m.

Please register using JPLS: Link

Relicensure: 1.5 credit hours/points

Questions, contact: Lance Everill 801-567-8623, lance.everill@jordandistrict.org

School/Department Administrators:

Effective October 1, 2021, all licensed job postings must be submitted and posted using Frontline (Recruiting/Hiring).

ESP and Miscellaneous positions have been posted on Frontline since July 1, 2021.

We will be providing additional training opportunities for administrators in October. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below.  Space is limited in each session.  Additional sessions will be added if needed.

http://my.setmore.com/bookingpage/f57956d4-89fa-4c97-a0c8-2c23dae48da6/class/ca3255bc94f2c43465ebd65ffec952433b9cb80582

Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

 

Date: October 7, 2021

To: Administrators

From: John Larsen, Business Administrator
Sarah Palmer, Director of Payroll

Subject: True Time Access from Home


Effective October 11, 2021, recording and submitting True Time from home will no longer be accessible. As always, employees will still be able to view their True Time status and history from any location with Internet access.
If you have special circumstances where an employee at your school or building needs access from home, please complete and email the following form to sarah.palmer@jordandistrict.org. This form will be available for future use on the Payroll Department’s webpage.
Thank you.

JSD SPED Compliance Dashboard Protocol 2021-2022

  • Teacher Specialists will create and share a Google Compliance Dashboard Data Sheet for each of their schools with the SPED team leaders containing IEP and 3 Year Re-Evaluation Due Date data from Goalview. The Google Sheet will include a tab for compliance data reporting, a master caseload and a tab for each case manager.
    1. Sheets will be named “SCHOOL NAME Compliance Dashboard Data Sheet” Examples: Bastian Compliance Dashboard Data Sheet, HHS Compliance Dashboard Data Sheet
    2. To keep in compliance with FERPA, these Google sheets with specific student data should only be shared in RESTRICTED mode.
  • Team leaders will run a monthly Goalview report for IEP/Re-Eval due dates (https://youtu.be/ridwrtZ0bPg) and collaborate with their teacher specialist and school team members to update and make notes on their school Compliance Google Sheet to update IEP and 3 Year Re-Eval due dates.
    1. If a new student from out of the district has a current IEP/Evaluation the team has accepted, they should be uploaded to Goalview and/or the data should be input into the appropriate Goalview forms so IEP/Evaluation documents can be accessed via Goalview. Notes can be made on the data sheet if the forms have been uploaded onto Goalview to demonstrate compliance.
  • Team leaders will update 3 data points for each case manager on their school Compliance Data Reporting Sheet on a monthly basis during a regular weekly team meeting by the monthly due date. (See chart below).
    1. # of files on caseload
    2. # of files with compliant IEP due dates
    3. # of files with compliant 3-Yr Re-eval due dates
  • Teacher Specialists will crosscheck Goalview and each school’s Compliance Dashboard Data Sheet with the data reported by team leaders.
    1. Update the % data in each school’s Compliance Dashboard Data sheet
    2. Input the current compliance data into the SPED Goalview Compliance Dashboard Data sheet for each team member and school on a monthly basis by the monthly due date (See chart below).
  • Updated Compliance Data will be available to school administrators for their school only through Tableau on a monthly basis (See chart below).

 

School Team Leader Compliance Google Sheet Reporting Due Date Teacher Specialist Verification &

 Dashboard Input Due Date

Date Updated Compliance Data will be on Tableau for Administrators
September 27, 2021

October 4, 2021

September 30, 2021

October 6, 2021

October 1, 2021

October 8, 2021

October 27, 2021 October 29, 2021 November 1, 2021
November 23, 2021 November 30, 2021 December 1, 2021
December 15, 2021 December 17, 2021 January 3, 2022
January 27, 2022 January 31, 2022 February 1, 2022
February 25, 2022 February 28, 2022 March 1, 2021
March 28, 2022 March 31, 2022 April 1, 2022
April 26, 2022 April 29, 2022 May 2, 2022
May 27, 2022 May 31, 2022 June 1, 2022

 

 

 

Date: September 24, 2021

From: Special Education Department

Subject:  Paraprofessional Training Courses


Basic Paraprofessional Course

All special education paraprofessionals that are new to the district (As of the 2021-22 school year) must take the Basic Paraprofessional Course. This course aligns with the Utah State Board of Education Paraprofessional Handbook on the critical understandings for a paraprofessional. It is a 5-hour Canvas course that the paraprofessional should complete off contract time. They may receive payment for up to 5 hours and will have 3 months to complete the course from the date they are invited to the Canvas course. Payment for the course follow verification of course completion.

Advanced Paraprofessional Course

All paraprofessionals that are assigned in a support classroom or special school must take the Advanced Paraprofessional Course. The objectives of this course focus on additional information on behavior, data collection, instruction, and the application of the coursework in their placement. This is a 35-hour course, with 20 hours of coursework on Canvas outside their school day and 15 hours of practical project. The para will get paid an hourly rate for up to 20 hours for the off-contract coursework. They are not eligible for payment for the 15-hour practical project because that time will occur during their contract time. It is anticipated that the completion of this course should take place over an extended period of time, but must be completed within six months of the date of the invitation to the course. Paraprofessionals will receive payment for the course and credit of completion after receipt of their timecard and verification of course completion.

*Paraprofessionals that have completed both courses and have worked for the district for at least one year may be eligible for a lane change from Lane 2 to Lane 3 if they meet the highly qualified requirement. Lane change requests must include the Lane Change form (attached in the Canvas course Completion Module) and a copy Certificate of Completion that the paraprofessional will receive via district mail after verification of course completion. The lane change request and certificate of completion should be emailed to Amanda Hamblin at amanda.hamblin@jordandistrict.org.

Goalview Paraprofessional Training

Secondary clerical paraprofessionals must complete the Basic Canvas course and the Paraprofessional Goalview training course before they are given access to Goalview.

Registration for All Courses

To register for any of the paraprofessional courses, the paraprofessional’s supervising teacher or team lead should email Malynda Tolbert at malynda.tolbert@jordandistrict.org with the paraprofessional’s name, school, assignment (e.g., cluster paraprofessional, resource paraprofessional, clerical paraprofessional), and the course that the paraprofessional should be registered. The paraprofessional will get a Canvas email invitation and an invitation from Malynda within 48 hours of the request. The supervising teacher or team lead will be cc’d on the invitation.

The District website will be down for scheduled maintenance on Saturday, Oct. 9 from 1 - 10 p.m. This maintenance will only affect the main District website. Department and school websites as well as online services such as Skyward will not be effected.

You can go to websites.jordandistrict.org to access most of the features of the website. The full site, including documents and forms, will be available when the maintenance has concluded.

Administrative Leadership Conference - August 2, 2022 - To be held at Mountain Creek Middle - All Administrators

Principal Meeting - August 4, 2022 -  To be held at the ASB - Principals only

District-wide Professional Development Day - August 11, 2022 - To be held at the Mountain America Exposition Center - For all licensed employees

The final session of the optional training for office and administrative staff of schools and District offices will be held Thursday, October 14, 2021, beginning at 8:00 a.m.  There is space available for an additional 50 attendees.  If you would like to participate, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know you would like to sign-up to attend.  Attendees will receive an email the day prior to the training with instructions for connecting to the Zoom meeting.  The agenda is attached.

We invite parents who are newcomers (refugee, immigrant, or asylee) to our school district to attend one monthly parent orientation to get information on how they can best help their child in school. Different dates and Interpreters will be provided. Please fill out this RSVP form.

 

Microsoft has recently updated their Microsoft Office software, and it’s time to move forward with Microsoft Office 2021! Office 2019 is no longer available to purchase, and we are now required to purchase the 2021 version of the program for new computers or any computers at your school running something older than Microsoft Office 2019.

Please use the following information to purchase Microsoft Office 2021 software licenses moving forward:

  • Part# 021-10696 Microsoft Office 2021 Standard lifetime license for PC, per device. $50.67/each
  • Part# 3YF-00731 Microsoft Office 2021 Standard lifetime license for Mac, per device. $50.67.each

There is no shipping as these are electronically delivered. The vendor is Insight Public Sector.

Please note that Information Systems has not had an opportunity to test out this software. There could be a few issues with the software once you have it loaded on your machines. Information Systems will do their best to troubleshoot any problems that may arise. If significant issues occur, they may have to move you back to Office 2019 for a time until the bugs can be worked out, and then have Office 2021 reinstalled. Please be aware of this possibility.

Please contact Tonya Hodges in Purchasing at tonya.hodges@jordandistrict.org or 801-567-8706 if you need assistance with these software licenses.

DATE: October 7, 2021

TO: District Administrators

FROM: Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Scott Festin, Consultant, Planning & Enrollment
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: Fall Enrollment as of October 1, 2021


Attached to this memo is District enrollment as of October 1, 2021. This report is subject to revision based on the USBE final review, expected by mid-October.

DATE: 
October 1, 2021

TO: 
All Medicaid Time Study Participants
Physical Therapists, Physical Therapist Aides, Occupational Therapists, Occupational Therapist Aides, School Psychologists, Elementary Counselors, Elementary School Social Workers, Audiologists, Speech and Language Pathologists and Assistants, RNs, LPNs, Augmentative/Assistive Communication Teams, and all Special Education Staff and Assistants Providing Direct Services

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kami Ridd, Coordinator - Health Services Department

SUBJECT: 
Procedures for the 1st Medicaid Random Moment Time Study of 2021-2022 School Year


MEDICAID RANDOM MOMENT TIME STUDY
Friday, October 1, 2021
and continue through the end of the day
Friday, December 31, 2021

You have been identified as a participant in the Medicaid Time Studies during the 21-22 school year.

This year, the State of Utah has transitioned to a new way of completing the time study. Instead of entering codes for activities that you are doing for a 5-day week, for 3 different times during the school year, we will be using a model called “Random Moment Time Study”.

This model will ask you what you are doing for a 15 minute “moment” in your work day. Our vendor will randomly select a participant from our district participant list and send out an email asking simple questions about what you were doing during the “moment” selected.

If you are randomly selected, you will receive an email notification 24 hours prior to your selected moment in time. The emails will come from utmac@pcgus.com.

The email notification will provide you with a link to access the on-line Random Moment Time Study form. The hyperlink to respond to the moment will be included in the email. Email notification will be sent 24 hours before the moment and again at the exact time of the moment.

Notifications for completion will continue to be sent at 24 hours, 48 hours, and again at 68 hours after the moment has passed. After the 3rd reminder notice you will only have 4 hours to complete the study. Failure to complete the time study within the 3-day timeframe eliminates our ability to include that portion in our time-study reimbursements.

The first-time study window is from October 1 through December 31, 2021. You may be chosen multiple times or not at all. You will receive a randomly generated time study email anytime during this window. Please check your email each work day during normal work hours. 

We are excited that this new method for required participation is available and more conscientious of your time and hope that it will ease the burden that has existed in the past. We so appreciate all your efforts to document these crucial services to students. Your efforts assist us in helping to secure beneficial funds for our students and programs. Thanks again for all you do.

Questions – please reach out to Kami or Ruth in the Health Service office:

Kami Ridd
801-567-8516
kami.ridd@jordandistrict.org

Ruth Hendriksen
801-567-8515
ruth.hendriksen@jordandistrict.org

DATE:   
September 29, 2021

TO:   
Building Principals
District Department Directors
Financial Secretaries
Administrative Assistants

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Kurt Prusse, Director, Purchasing
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Student Data Privacy Resource Review Process


As explained in the September Principal and Assistant Principal meetings, Utah law (53E-9-301, 53E-9-303) requires local education agencies (LEAs) to create a publicly available metadata dictionary that contains a listing of:

  • All personally identifiable student data collected and shared by the LEA
  • A comprehensive list of all recipients with whom the LEA has shared personally identifiable student data, including the purpose for sharing the data, the justification for sharing the data (including if the sharing was required by federal law, state law, or local directive), and how the sharing is permitted under federal or state law.

This means that any third-party resource that receives personally identifiable student data from the District must be cataloged and, where necessary, reviewed for compliance with USBE data privacy expectations.

Rollout to Staff
Building principals are responsible to rollout the process to faculty and staff. The rollout consists of a six-minute video and a handout that were made available at Principal Meeting. Questions that the principal cannot answer may be forwarded by the principal to Caleb Olson in Planning & Enrollment. When the rollout has been completed, principals must indicate their school’s compliance on the reporting form.

Purchasing Changes
Prior to September Principal Meeting, Purchasing staff would hold school and department requisitions for resources that used personally identifiable student data and facilitated the process of gaining the necessary review and/or a student data privacy agreement. This review will now be handled through Planning & Enrollment, and until appropriate clearance is given by Planning & Enrollment to Purchasing, the requisition will not be processed.

A form has been created for school staff to submit a review request to Planning & Enrollment prior to entering a requisition in Skyward (please note that this form is different from the form teachers will use to request a review of classroom resources). This form should be completed by the individual or team that is requesting the purchase; administrative assistants may enter completed information as part of the requisition process but should not have responsibility for vetting the privacy practices of the requested resources. A fillable PDF form is available for individuals or teams to gather the necessary information so that another staff member can submit the form.

Teachers with specific questions about the process should be directed to your location’s digital coach. Administrators and administrative assistants with specific questions about the process may contact Caleb Olson (x88251).

Here's helpful information that has been provided after the communications discussions held at the principal and  assistant principal meetings.

This is a ten-minute tutorial (unedited) on Snooze Buttons (Mobile/Desktop), Inbox Types, Reading Panes, and Multiple inboxes.

Gmail Snooze, Inbox types, Reading Panes, Multiple Inboxes Tutorial