Last week to register for the “What I wish you knew” mini conference. We are so excited to bring you a vibrant keynote and stories from parents and students that will continue to help us be curious, be united, and intentional. Last day to register is March 9th.
Category: Other Admin Action Required
2022 Caucus Night Information
Republican Party Caucus Night is March 8. Democratic Party Caucus Night is March 22. Where possible, please avoid scheduling school activities on those evenings so that employees and community members have the opportunity to attend their local caucus meetings.
G9 and G4 Chromebooks Are Available! Order now for Fall 2022
The long awaited G9 and G4 model Chromebooks are now available! These Chromebooks will be supported by Google through June 2029. We encourage everyone to move to these new models as you make your Chromebook purchases.
The new models are:
Part# 3V2Y2UT#ABA HP Chromebook 11 G9 Education Edition, 4GB RAM, 32GB eMMC, 11.6" (basic model)
Part# 3V2Y3UT#ABA HP Chromebook 11 G9 Education Edition, Touchscreen 4GB RAM, 32GB eMMC, 11.6". (Touchscreen model)
Part# 3V254UT#ABA HP Chromebook x360 11 G4 Education Edition, Touchscreen & Flip design , 4GB RAM, 32GB eMMC, 11.6" (Touchscreen & Flip model)
Please check the monthly Technology Pricing page on the Purchasing Department webpage for current pricing and awarded vendors:
https://purchasing.jordandistrict.org/vendors/references/
Since these are just starting into production, HP is estimating that orders placed now will be on 8-12 week lead times. However, demand is expected to be high for these models, as well as supply chain and logistics problems can quickly extend these lead times. The sooner you place your orders, the quicker you will receive your Chromebooks.
Larger orders over $80,000 needing school board approval should note school board meetings will be March 29th and April 26th. Your order will be held until it can be approved at one of these meetings.
Please contact Tonya Hodges in Purchasing with any Chromebooks questions. She can be reached at tonya.hodges@jordandistrict.org or 801-567-8706.
Comprehensive School Threat Assessment Guidelines (CSTAG) Level 2 Workshop
CSTAG training consists of two (2) training levels and both levels must be completed by all administrator’s and threat assessment team members. Please see the memo below for all the details.
2022 Employee Health & Wellness Day Information
To help manage added stress associated with the COVID-19 pandemic, we are converting Friday, February 11, into a Health and Wellness Day for employees, in place of the Flex Friday previously scheduled.
We are extremely proud and appreciative of community partners who are contributing to our Health and Wellness Day because they care deeply about teachers and all district employees.
For complete details of free offers, discounts and all of the in-person and virtual activities available to employees on Health and Wellness Day, Friday, February 11, please see the flyers below or visit wellness.jordandistrict.org/day
5336 (EARS) Budget Reporting
A reminder to spend your At risk funds. Your reporting for EARS can be completed on this form. Please include the totals you used from the 5336 budget. You can view this sample here as you work on the spending for 2021-22. Please email your final budget to M. Love-Day (michelle.love-day@jordandistrict.org). A new funding budget will be allocated soon.
Parent Orientation for Newcomers (refugees, immigrants, etc)
We invite parents who are newcomers (refugee, immigrant, or asylee) to our school district to attend this month’s parent orientation to get information on how they can best help their child in school. Please have parents fill out this RSVP form. If you need a flyer translated into another language, please contact michelle.love-day@jordandistrict.org.
Full-Time (paid) Administrative Internship Openings for 2022-2023
Please share the document below with those in your building that may be interested.
2022 Literacy Promise Conference
Registration for the Literacy Promise Conference is now available! This is a conference you will not want to miss! There is an amazing line-up of presenters this year including Linda Ferrell, Nancy Frey, David Kilpatrick, and Kelly Gallagher just to name a few. The conference will be held March 23-25, 2022 at the Utah Valley Convention Center in Provo, Utah. The Teaching & Learning department will pay the registration fee for an administrator and up to four other staff members from each school. Noreen Samowitz will complete the registration. Please contact her by March 13th with the list of attendees from your school. Schools are responsible to secure and fund their own substitutes for this event. More information can be found here.
Mentor Reminders and Updates – January 2022
Mentoring in Jordan School District is essential to retaining and supporting new teachers in their first three years of teaching. Each year provisional teachers are identified and provided a mentor. Below are a few reminders and updates.
Reminders:
- Make sure you know who your lead mentor teacher is. Decide if this individual will remain the lead mentor or if you need to assign a new lead mentor.
- Have teachers who are interested in becoming mentors sign up for the mentor training on JPLS. Teachers cannot mentor if they are provisional or if they are not trained.
- All mentors will be recertified every 5 years. Teachers will be notified when they need to recertify. Teachers who do not recertify will no longer be able to mentor.
- Administrators are to work directly with lead mentors in assigning mentors and mentees.
Updates:
- Mentors and mentees must be logging all meetings they have on their shared log.
- Mentors, mentees, and lead mentors have clearly defined roles with each contributing to the partnership.
- Mentors, mentees, and lead mentors have updated contracts that must be signed at the beginning of the mentoring partnership.
- Quarterly surveys are sent out to mentees and mentors to gather information as to how district mentor specialists can provide needed support.
- Each school needs to have a designated administrator over mentoring at their school. This will facilitate communication between district mentor specialists, teachers, and administration.
- The administrator over mentoring, at their school, will have specific duties. See attached information.
- Each school will need to complete the administrator mentor survey indicating which school administrator will be over mentoring. Mentoring Survey
UETS-based JPAS Full Evaluation Due Date Update
The JES department recognizes that due to COVID-19 and other unforeseen circumstances schools are feeling overwhelmed with meeting deadlines. In an effort to support schools as they work hard to meet the needs of students, the UETS- based JPAS Full Evaluation due date has been changed. All full evaluations will now be due April 22, 2022.
This change includes all educator, teacher specialist, counselor, psychologist, and administrative evaluations. Please contact the JES office with any questions at (801) 567-8369.
APPEL Domains VI and V Requirements for Associate License
Educators who are working toward a professional license through the APPEL program have specific requirements that must be met and signed off. To better assist those educators in collection requirements for the Competencies section a document has been created and added to Perform accounts.
Educators will go to My Folder - Tasks - APPEL Domains VI and V Requirements - Go to Form and write a description of the artifacts they will show or upload into Perform (Indicators 50-62 from the UETS-based Domain Document). Once the educator has completed the description for each indicator and gathered all evidence to show they will submit the form to the supervisor for approval. Approval is completed once the supervisor reviews the evidence and description, selects a rating for each indicator, and then clicks on the Approve button.
The administrator will go to My Staff - Staff and then select Folder next to the form labeled APPEL REQUIREMENTS - DOMAINS IV AND V for the correct teacher. The administrator will not be able to go to the form or view the form until the teacher has submitted it.
Destruction of Special Education Records – 2022
School districts are required to keep special education records five years past the student’s twenty-second birthday. In compliance with the Family Educational Rights and Privacy Act (FERPA), Jordan School District must notify parents and afford them the opportunity to receive special education records before destruction of those records can occur.
As of January 31, 2022, such notice will have been advertised to parents for students whose birthdates are prior to September 1994 (i.e., students who are 27 years of age). Any records for students over the age of 22 will be stored off site until they are ready to be destroyed when the student turns 27 years of age.
Please see the attached memo for instructions for storage and destruction of Special Education Records.
Purchasing Department Survey Link – December 2021
Substitutes on Semi-Monthly Payroll
DATE:
December 9, 2021
TO:
Administrators and Administrative Assistants
FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Sarah Palmer, Director of Payroll
Michael Heaps, Director of Information Systems
SUBJECT:
Substitutes on Semi-Monthly Payroll
The District has decided to begin paying substitute teachers, substitute nutrition, and substitute bus drivers/attendants on a semi-monthly pay schedule. This means that, beginning February 2022, substitutes will be paid twice a month. Pay dates will be on the 10th and 25th of each month, with the pay periods as follows:
- Days subbed from the 1st–15th paid on the 25th of that same month
- Days subbed from the 16th–the last day of the month paid on the 10th of the following month
The new payroll deadlines to accommodate this semi-monthly pay schedule for substitutes are attached. All other payrolls will remain on the 25th of each month. Please reach out to Juli Martin in the sub office at 801-567-8219, or to the Payroll Department at 801-567-8154, with any questions.
Thank you for your support.
Please join us December 11, 2021 for Christmas for Kids! – Chaperones Needed
Please join us December 11th for Christmas for Kids! - helping to make the holidays brighter for deserving teens.
Every year Jordan Education Foundation provides holiday gifts for teens who would otherwise go without in the Jordan School District community through an event called “Christmas for Kids.” This year the foundation is once again working with Walmart in South Jordan to provide a little bit of Christmas cheer for 500 deserving middle and high school teens.
Chaperones are still needed! Please visit www.jefchristmasforkids.org to register to be a chaperone!
2021-22 Updates to the Financial Accounting Manual
All updates to the Financial Accounting Manual are highlighted in yellow. Please review with pertinent fiscal and administrative staff. Significant modifications were made in the following sections.
- Purchasing page 7
- Fixed Assets page 13
- Purchase cards page 17
- Mileage page 21 – Clarification regarding staff members that can claim mileage reimbursement based on their work assignment.
- Staff Appreciation Account page 27 – Clarification regarding how to fund this account and guidelines for allowable expenditures.
- Annual School Allocations from Districts page 31 – Section added to describe programs, budgets, and allowable uses.
- Journal Entries page 39
- Federal Program Work Certifications page 46
- Check Request Support page 55
- Camps and Clinics page 64
- Student Travel Procedures page 72- updated travel procedures
- Grant Processes and Grant Responsibility Acceptance Form page 92- **Significant revisions
Link to Updated Financial Accounting Manual
2022-2023 Approved Leave
Jordan School District Board authorizes up to four (4) full-time employees to be selected for leave.
Sabbatical Leave
Sabbatical leave provides a 1-year leave for professional study. Educators who have completed at least 7 years of continuous service in JSD may apply. Employees on sabbatical leave receive one-half of their salary. Please read Policy DP333 Neg – Sabbatical Leave for complete information. Applications are reviewed by the Local Professional Improvement Committee and approved by the Board.
Educational Leave
Educators who have worked in Jordan School District for at least three (3) consecutive years may apply for an Educational Leave. Educational leaves are for continued study and must include an outline of studies along with the application. Please read Policy DP332 NEG – Educational Leave for complete information. Educational Leave is without pay.
Applications for 2022-2023 Sabbatical and Educational Leaves are due February 1, 2022. Additional questions can be referred to Chris Westra, 801-567-8657.
2021-22 Extra Mile Pay Program for Licensed Educators
Administrators:
Please share this information with the licensed educators in your building/department. The window closes on November 19, 2021 at 11:59 p.m.
EDLF Masters Program Informational Session – November 1, 2021
Administrators:
Please share this information with educators in your building and/or department who might be interested.
The EDLF faculty will be holding a virtual information session on November 1 at 4:00 pm. The attached flyer will enable an individual to access the session and pose questions. Also, feel free to distribute the flyer to any individuals you think have great potential for leadership in JSD.
The session is sponsored by The School Leadership Team in EDLF, including David Boren, Bryan Bowles, Jim Melville and Spencer Weiler.