Category: Other Admin Action Required

DATE:     
June 22, 2021

TO:  
All School Administrators

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT: 
Behavior Survival Training for Administrators – MAKE UP SESSION

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As you are aware, a required training was scheduled for all administrators that provided, within a restorative MTSS framework, background information pertaining to why problematic behaviors occur, basic information about behavioral resources that are available, an understanding of basic behavioral concepts, and strategies for effectively dealing with crisis behaviors.

Positive behavior intervention and supports (PBIS) are a cornerstone of any restorative MTSS culture. This training will provide the background and understanding to adequately and appropriately manage behavior issues in a supportive environment.

A make-up session has been scheduled for all who were unable to attend one of the June training sessions.

The make-up session will be:

Date:                     Wednesday, July 21, 2021
Time:                    8am-12pm
Location:             Jordan School District Offices, Room 129
                              7387 S Campus View Drive

Please reach out to Travis (travis.hamblin@jordandistrict.org or 801.567.8439) with any questions.

Date:
June 10, 2021

In consideration of our extraordinary drought conditions and the Governor’s third drought Executive Order dates June 8, 2021 (see attached), we are implementing the following procedures:

• All school irrigation clocks are being adjusted to water only two days per week. Some larger schools require two days to rotate through all of their stations, so people may see the sprinklers on every day, but each station will only be watering two times per week.
• We will only be watering during the evening and night time hours. On occasion, sprinklers may be running a brief test cycle during the day to check for broken heads or to make spray pattern adjustments.
• New sod and seed areas will continue to be watered according to recommended schedules.
• The Custodial Department will continue to work with individual schools to assist with broken sprinkler heads and to correct spray pattern issues.
• We continue to encourage schools to submit work orders to repair leaking faucets, toilets and drinking fountains.
• We will continue to follow this drought issue closely and plan to comply with any other State, County or local restrictions.
• All principals and custodians will be informed of these changes and our plans moving forward.
• Please continue to call or email us with any water issues that are brought to your attention and we will dispatch our employees to address them.

We hope that this helps you answer questions and demonstrates our commitment to responsible water use during these extreme conditions.

DATE:   
May 20, 2021

TO:
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Updated Extended Year for Special Educator Stipend Days 2020-21

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The USBE has set up new guidelines for documenting and reporting Extended Year Stipend Days. A specific group of special educators were allowed to work up to 3.5 additional days for the 2020-21 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days. After you have completed working the days (after your contract ends), simply click on the link below to start the survey. This link will open on June 8, 2021 at 7am.

https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3ELRnpb23zVTZbM

Please read the survey carefully, making sure you answer all of the questions listed, as you will be paid according to what the survey generates. Only those that complete the survey will be paid. You are no longer required to submit the worksheet or timesheet after you have worked the days. Any timesheets submitted directly to the Special Ed. or Payroll departments will not be paid. Please note that the window for completing the survey closes June 30, 2021 at midnight.

Please remember you cannot count the days you already worked and were paid for in the fall. You can only count the days you work after your last contract date at the end of the 2020-21 school year. The State Board of Education has discontinued any leniency on dates that you work. You may ONLY work and report the two weeks after your last contract day. Therefore, you will only be paid for dates that are between June 8 to June 21, 2021 and only the number of days you have remaining from the fall of 2020-21.

As you plan for the coming year, keep in mind the legislature will presumably award days for the 2021-22 school year, which you can begin working two weeks prior to your first contract day, August 9, 2021. More information about next year’s days will be forthcoming. If you have questions, or need help with the survey, please contact Amanda Hamblin at amanda.hamblin@jordandistrict.org or 801-567-8176.

DATE:   
May 13, 2021

TO:
Principals
All Certified Special Education Staff

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:   
Year-End Checkout for Traditional Schools/Year-Round Schools

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The items listed in the attached memo need attention as you prepare to close out the 2020-21school year.

Any questions or concerns that arise should be directed to your school’s Teacher Specialist for clarification.

Principals: Please share the attached flyer with those in your building who might be interested in becoming a principal.

 

Please advise your staff that Insurance Open Enrollment for this year will be May 15 - June 15.  Let your staff know that they need to get a confirmation that they have gone in and updated or verified that everything is correct.   Attached are the Open Enrollment Highlights.

Insurance Open Enrollment May 15 - June 15 for a September Effective Date.

InfinityHR/Arcoro ( https://www.infinityhr.com/login ) will be used for all benefit eligible employees to make benefit elections offered at Open Enrollment and for newly eligible employees. All benefit eligible employees should log into the online system to verify dependents, beneficiaries and benefit elections.  Included in the attached Open Enrollment Highlights are online enrollment instructions.

The following changes may be made during the open enrollment period.

• Enroll in a new insurance plan
• Change or cancel an existing insurance plan
• Add or cancel members from an existing plan
• Flexible Spending election (new elections must be made each year you wish to participate)

DATE: 
May 5, 2021

TO:   
All School and District Administrators

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:   
Behavior Survival Training for Administrators

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A required training is scheduled for all administrators that will provide, within a restorative MTSS framework, background information pertaining to why problematic behaviors occur, basic information about behavioral resources that are available, an understanding of basic behavioral concepts, and strategies for effectively dealing with crisis behaviors.

Positive behavior intervention and supports (PBIS) are a cornerstone of any restorative MTSS culture. This training will provide the background and understanding to adequately and appropriately manage behavior issues in a supportive environment.

The training will take approximately four (4) hours and will be provided on three different days with five (5) different sessions to choose from (you only need to attend one session – all sessions will provide the same content). All sessions will be held in the auditorium at Elk Ridge Middle School (3659 W 9800 S, South Jordan, UT.).

Please select one of the following dates/times to attend:

Tuesday June 8:                7:30-11:30am, or 12:00-4:00pm 

Tuesday June 15:              7:30-11:30am, or 12:00-4:00pm 

Thursday June 17:            7:30-11:30am

Click HERE to register for the Behavior Survival Training for Administrators or go to https://forms.gle/ndFyh1w1kMW1UzkN6

The mask requirements for K-12 schools REMAINS IN PLACE until June 15.

The Office of Communications has created new signs for schools to print. Attached below is a PDF package containing the flyers.

The Utah State Board of Education School and Student Safety Office has informed the District that regular fire evacuation drills (going outside) are to resume as of March 1, 2021. You can no longer substitute evacuation instruction in lieu of an actual exercise. Please practice Covid-19 safety precautions during all drills.

Questions, contact:  Lance Everill, Emergency Operations Manager 801-567-8623, lance.everill@jordandistrict.org

The  ESPIC (Educational Support Personnel Improvement Committee) is looking for courses that would be appropriate and effective for ESP professional learning. We are seeking your input regarding skills and knowledge that would be helpful for various ESP job categories. We would appreciate you taking 10-20 minutes to complete this survey. Survey link: https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_b44jgy9K3VEMqx0

Thank you for your participation in the Virtual Teacher Transfer Fair! We hope it was a valuable experience. To help continually improve future fairs, we would appreciate your genuine feedback. Please complete the following brief survey https://forms.gle/cVad2HeUmSxSbhk9A.

If your building has extra PPE that is going unused or if your building desires extra PPE currently located at another building, please let Kris Wishart in Purchasing (x88708) know. She will try to match up any existing surplus with existing desires across the District.

Administrators: Please encourage your Educational Support Professional employees to attend this fun event. They do not need to be off contract time.

We invite you to join us as we celebrate Educational Support Professionals Day with the help of Utah Jazz star Thurl Bailey.

Mr. Bailey will share his inspirational story during a special event honoring Jordan School District ESPs for their hard work and dedication supporting students and education.

Please RSVP for one of four sessions at 8:30 a.m. or 1:30 p.m. on Wednesday, November 18 or Friday, December 4 at Copper Hills High School.

You can RSVP at the link below:

• jordandistrict.org

Attention Administrators,

The deadline for employees to complete the Crucial Policy review is fast approaching. As of today, 79% of administrators, 83% of licensed employees and 79% of ESP employees have completed the required Crucial Policies review, which includes the new required Title IX and Human Trafficking training. However, only 34% of miscellaneous employees have completed the Crucial Policy Review. The Crucial Policy review is required of all employees, with the exception of minor sweepers/student assistants. The Crucial Policies Review is accessed in Skyward Employee Access.

Administrators and Administrative Assistants may access the Crucial Policy Review Report for their location by following the instructions below:

Website link:  https://is.jordan.k12.ut.usOpens in a new window

Click: Documentation
Click: Human Resources
Click: Crucial Policy Review Report Instructions

Please run your report and notify each employee of this requirement. The HR Department is tasked with monitoring these reports for compliance and will be contacting principals as needed. If any employee listed in this report is no longer employed, please email your HR feeder assistant.

Employees needing assistance in accessing Skyward Employee Access are directed to contact the Help Desk at 801-567-8737.

Regards,

Human Resources

Dear Administrators,

A populated copy of your Compliance and Assurances Report will be sent to you by the Teacher Specialist assigned to your school. Due dates are Dec. 17 and April 15. A couple of things to keep in mind:

1. The document is current as of Nov., 2020. As new EL students enroll in your school, you will need to add those students to the report. You can check your monthly language proficiency report to determine who the new students are.

2.  There will be virtual administrative workshop times where the ELS team will be available to offer support in report completion. Please bring a list of ESL endorsed teachers at your school.  We will be looking up student information with you.

Dear Administrators,

The ELS department would like to continue to support our students who are distance learning and provide an opportunity for them to get a free student desk and chair from the warehouse surplus. Supplies are limited and should be reserved for students participating in distant learning. Please have your secretaries, parent liaisons, ELD leads and anyone else who works with our online students reach out to get a school total. Once you have a total, send the request over to Steven Oldham over at the warehouse. Steve can have the desk delivered to your school or patrons can pick up a desk from the warehouse at the ASB. Know that supplies are limited and on a first come first serve basis.

Dear Administrators,

The Utah Department of Health, under the direction of Governor Herbert, has approved adjustments to the 14-day quarantine. Students and employees who have been quarantined due to an in-school exposure, while wearing a mask, may return to school if they are symptom-free, and have a negative test result after day 7 of quarantine. The test may be taken on day 7. State officials and medical experts indicate that this new guidance aligns with the best medical practice. 

The following are key points provided by the State:

• Masks are effective at preventing transmission in classroom settings
• This only applies to mask on mask exposure
• Only applies to exposures that occurred in school
• % of individuals who will develop symptoms do so on: 
  • Day 7 -75%, 
  • Day 9 - 90% 
  • Day 11- 95%
  • Testing picks up positive cases two days before symptoms onset; therefore, testing on day 7 means there is less than a 10% chance that an individual will contract after day 7
• This is for individual exposures, and does not pertain to the threshold recommendations for classroom or school virtual learning 

The COVID-19 School Manual will be updated to reflect this change but the change takes effect immediately. 

Please carefully read the attached Low Risk Test and Return guidance document found below.  

More information will be forthcoming as it becomes available.  

 

 

Administrators, Special Education teachers, those that work with building access, those that deal with 504's, and other compliance issues please take special note of this document.

The document below is from the Officer for Civil Rights and is regarding K-12 public schools in relation to meeting the needs of all students during the COVID-19 pandemic.