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Category: Other Admin Action Required

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Grab your lunch and learn with us virtually every Tuesday at noon for less than 30 minutes! These webinars are aimed to help support wellness at home during this complex time.

Please post the attached flyer and share with staff and parents.

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Principals: Please review the attached COVID-19 Flow of Information along with your designated Point of Contact (POC) and assigned School Nurse.

In the event changes are made in the future, CLICK HERE for the most up-to-date information.

Contact Mike Anderson or your Administrator of Schools with any questions.

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As outlined in the State Public Health Order, employees, students, or visitors, on school property or on a school bus shall wear a face covering unless a medically directed exemption is in place. 

Schools have the responsibility to enforce this order. 

Individuals who are unwilling to comply with the order may be excluded from school after reasonable efforts have been made.

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1) Rubber bands are being delivered to schools to wrap around the necks of the large hand sanitizer bottles to limit the amount of sanitizer coming out with a single push.

2) Although students are expected to bring masks from home, USBE provided masks intended for student use which will be distributed to schools from the warehouse. We did not receive sufficient quantities for every student. We will be distributing these masks to schools based proportionately on their 2.1 enrollment projections. These masks can be distributed or used at the Principals discretion. For example, they could be held at the office for students who forget a mask or to be given to students who may have a harder time obtaining a mask. Important - Elementary Schools - please remove the paper insert in the masks which show underwear before handing out to students.

3) Although staff are expected to bring masks from home, the District is providing 2 masks with a white "J" on the right cheek for each employee. The warehouse will be delivering these masks to schools and buildings soon.

4) Lighter, more temporary face masks continue to be available for order by schools or departments from the District Warehouse.

5) Please work with your head custodian to see that each classroom has a paper towel dispenser, with paper towels, and a cleansing spray bottle.

6) If you have a need for a clear face mask contact your AOS.

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Check out the new location for the elementary and secondary student registration books. They can now be found online! This replaces the books that were previously printed each year. You can access calendars, parent information, fee waiver application and forms from USBE, JSD fee schedules, nutrition information, student/guardian signature pages, etc. This information can be found in two areas:

jordandistrict.org > Parents & Students > Registration and Enrollment

jordandistrict.org > Resources > Forms & Documents > Registration Information & Materials

 

 

 

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All administrators/supervisors will need to request a badge access change or replacement for any employees who are moving to their location or department. Badge access is universal and can be programmed to any location. Email matthew.mears@jordandistrict.org to request the badge access change or replacement.

Employees should not return access badges to the Fire/Security Department, unless the location is named on your badge or your title has changed. Once a change request email is received from an administrator/supervisor, a new badge will be issued and sent to your location via district mail.

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Information regarding summer operating hours for schools and district offices, beginning Monday, June 8, 2020, is listed below. Regular office hours will resume at all locations on August 3, 2020.

Schools:

  • The office should be open 5 days per week, at least 5 hours per day, except holidays.
  • Time when the building is closed for lunch does not count toward the 5 hours.
  • Employees should still work the same number of contract hours.
  • Employees can work from home with permission from their principal or Cabinet supervisor.
  • Face masks, social distancing, and frequent hand washing are encouraged.
  • If the front office staff is not at the school, please place a sign on the school door indicating a telephone number that can be called to reach someone who can unlock the door. If no one is going to be in the building on a particular day, please inform your Administrator of Schools in advance and post a sign on the school door and a notice on the school’s website and social media accounts indicating the next time the office will be open.

Auxiliary Services Building:

  • Staff will be working and the building will be open from 7:30-3:30.

District Office Building:

  • Staff will be working from 8:00-4:30.
  • The building will be accessible starting at 7:30 a.m.

 

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Due to the Covid-19 Outbreak, many educators who requested authorization for a background check were unable to get fingerprinted before the expiration date on the form. The form normally expires after 60 days. The Utah State Board of Education has a contingency in place to allow educators to use these authorization forms, regardless of the expiration date. There is no need for the educator to get a new form.

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School Technology Check-in and Cleaning Guidelines:

  1. Make check-in appointments using proper social distancing inside and outside the building.
  2. Collect devices using masks and gloves.
  3. Wipe down devices with disinfectant provided by the custodial department. Do not spray disinfectant directly onto devices.
  4. Store devices for at least a week before reissuing.
  5. Principals should contact their AOS with questions regarding technology fines for damages.

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Please advise your staff that Insurance Open Enrollment for this year is changing to May 15- June 30.  Let your staff know that they need to get a confirmation that they have gone in and updated or verified that everything is correct. Attached are Open Enrollment Highlights.

Insurance Open Enrollment May 15- June 30 for a September Effective Date

Enrollment elections will be made using www.infinityhr.com, the JSD online enrollment tool. All benefit eligible employees should log into the online system to verify dependents, beneficiaries and verify benefit elections. Included in attached Open Enrollment Highlights are InfinityHR enrollment instructions.

The following changes may be made during the open enrollment period.

  • Enroll in a new insurance plan
  • Change or cancel an existing insurance plan
  • Add or cancel members from an existing plan
  • Flexible Spending elections (new elections must be made each year you wish to participate)

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Dear Principals:

At this time, we are not taking any requests for rentals. No rentals or requests for use of our facilities/fields will be allowed until after June 5, 2020. This will be re-evaluated following that date and you will receive further communication regarding rentals at that time. If you notice that patrons are participating in organized sports on your fields, this has not been approved. Please help us control our properties and disallow this practice. You are encouraged to ask them to leave. You may also call 801-567-8865 for assistance to clear your fields.

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The Special Education FAQ sheet is regularly updated with information and guidance for supporting Special Education services during school dismissal. Updates and changes are color coded. Please bookmark the link below to easily find this document for questions you may experience as you support your special educators.

Special Education School Dismissal FAQs - https://docs.google.com/document/d/18cT9uNPVDT8WZHea_J6_TYxm5OVCmdo9l-qtcCHF1Hc/edit?usp=sharing

Although the Documentation Video is imbedded in the FAQ document, we've provided a direct link to this short video that was done to help explain what is and isn't required for documentation of special education services during dismissal. It also provides options for documenting required information but allows for other methods if teachers have already created tools that meet these same requirements.

Documentation Video - https://drive.google.com/file/d/1p1iTcHfcPwP-VE-xEn-qATAxbjvo3Gd0/view?usp=sharing

An email was sent to all Principals inviting them to participate in an "Open Mic Q & A" Zoom meeting on Friday, April 17th @ 2:00 p.m. with Kim Lloyd in the Special Education Department. This is a drop in and ask a question format, there will not be an agenda. If you did not receive that email please contact Kim Lloyd directly.

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Opportunity to Work
Principals and Directors should work with employees to give them the opportunity to continue working if they choose.  If their current position is not available during the dismissal, they could opt to telework if possible, do online training from home, or to perform other job functions.

Record Leave Time
If contracted employees are not working during the school dismissal (March 16-TBD), they will still need to record their leave time in Skyward as the leave time occurs.  They do not need to apply for FMLA to use available personal, vacation, or no-pay days.  Employees are able to utilize all available personal leave days and vacation days.  Employees can also use no-pay days, and will not be terminated for using more than 15 during the dismissal.  These no-pay days will be docked from the employee’s paycheck(s).  Leave days used from March 1, 2020 through June 30, 2020 will not count against the Attendance Incentive.

Sick Days
Sick days may also still be used for employees if the reason is eligible as per sick leave policy.

Apply for FMLA
Employees will still need to apply for FMLA leave through Human Resources, as usual, if they or family members are having health issues for longer than five (5) consecutive days.

Families First Coronavirus Response Act (FFCRA)
Employees may apply for leave due to COVID19 reasons through Human Resources.  Please refer to the attached notice for this paid leave and expanded family and medical leave.

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Hello - Jordan School district employees, attached you will find a message from the USBE. We wanted to share with you the most recent information that has been shared with us. While there is a disruption to some of the normal processing that takes place in new hiring, renewals, and upgrades in teacher licensing there is still much that can be done with people working at home. If you are trying to do any of these things and are struggling to make progress please let us know and we will see what we can do to help you move forward. We would encourage you to make what progress you can because when all of these offices are up and running they will be inundated with people trying to get their licenses in good status. Thank you for your help in moving forward and we hope that you and your families are safe and well!!

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DATE: 
Thursday, April 2, 2020

TO:  
All Principals

FROM:   
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
End of Year State Testing Updates

The Utah State Board of Education released the following updates for the various end-of-year state summative assessments:

Please see memo below.

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Dear Administrators:

Once again, thank you for all the amazing work you are doing to help teachers and students during this trying time. In reviewing the needs for evaluations and also understanding the amount of stress administrators and teachers are under we will be making one more change to evaluations. Our hope is to be of help and to support you all the best way we can. Please make the necessary contact with your teachers to let them know what they will need to do.

ARL/APT/Interns/Provisional Psychologist/ Provisional Educators  

If the teacher has had at least one passing evaluation for the 2019-2020 school year, the teacher will now be considered complete and no further action will be required.

If no evaluations have been completed, then you will need to contact the teacher and instruct them to complete the educator interim on JPLS (or the provisional psychologist).

Note: If you have already completed and signed off on a teacher specialist evaluation for an ARL, APT, intern, or provisional teacher you will not need to have the teacher complete an interim.

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Dear Administrators,

Thank you for your patience in regards to teacher evaluations during this time of change and uncertainty.  Many have asked what will be the next steps in the evaluation process.  In order to help relieve the stress for both administrators and teachers the following changes will be made, effective immediately.  Please contact Rebecca Lee with all questions and concerns at rebecca.lee@jordandistrict.org or (801) 567-8369.  Thank you for all your continued help and support.

Career Educators on Full – Not Completed Yet

Career educators who are a full cycle for the 2019-2020 school year and have not been through the evaluation process, or have begun but not finished one or more pieces of the process (missing an in classroom observation, interview), will be placed on an interim.

Action Required: Administrators will need to contact all career teachers and have them

complete the interim on JPLS.  This will include the beginning of the year activities and then the end of the year reflection.  What will need to be completed by the teacher: three goals, self-evaluation, reflection on all three goals. Lists will be updated to reflect the change.

Provisional Educators

All provisional educators that have already had one full evaluation will be considered complete. If you have a provisional educator that has not yet received a full evaluation we will place them on a full Teacher Specialist evaluation on JPLS to complete the one full required evaluation. Lists will be updated to reflect this change.

Action Required: Notify any provisional that have not been through one cycle and let them know they need to complete the teacher specialist online.  Note: Teacher Specialist evaluations will need to be manually added and may take until Monday, March 30th to appear.

Educators Currently on an Interim

Educators currently on an interim will have no change.  Please remind these teachers to complete their reflection piece so that they may be acknowledged by the assigned administrator.

Action Required:  Send out reminder emails to teachers on interims reminding them to complete the reflection piece of the interim.

Note:  Each administrator will receive an email with a list of changes for their schools by Monday, March 30, 2020. It will indicate who they need to contact in regards to the above changes.