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Category: Other Admin Action Required

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Optional training will be provided by the Business and Auxiliary Services Departments on September 30, October 4, and 14 via Zoom. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments. The draft agenda is attached.

If you would like to participate in one of the sessions, please send an email to Lisa LeStarge, at lisa.lestarge@jordandistrict.org and let her know which date you would like to sign-up to attend. The total number of participants in each session will be capped at 80 (plus presenters). Because we want the sessions to have the same interactive environment as in-person sessions, attendees will be able to submit questions via ZOOM Chat. Attendees will also be provided with a link to hand-outs provided by the presenters so they can be viewed during the training or downloaded for future use.

We hope you will take advantage of this training opportunity.

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DATE: 
September 9, 2021

TO:  
All Administrators

FROM:   
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant

SUBJECT: 
District Safe School Committee Assignments

This year the format of the JSD Safe School Hearings has changed. Each week the committee will be made up of assistant principals from a secondary school, an elementary school, and a representative from various District level departments. The hearings will provide training/insight about Safe School Hearings and a chance for administrators to participate on the other side of the process.

With the approval of the Cabinet, the assignments have been carefully made for maximum balance. If you have been assigned, please add this date to your calendar and plan to be part of this committee on the assigned day. Hearings usually last until 1pm. Please do not take it upon yourself to substitute assigned days. In the rare event you cannot participate on your assigned day, please call Student Support Services or email janie.hyde@jordandistrict.org.

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Join us at our Family Fall Fair! There will be food, games, swag and some fun prizes. Come learn about the departments and resources in our District as well as the business partners around us. If you have a student in JSD, this event is for you!

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DATE:
August 12, 2021

TO: 
Elementary Principals
Elementary Administrative Assistants

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Elementary Calendar Change

A correction has been made to the Elementary calendars. The four “Flexible Fridays” (September 10, November 19, February 11, April 29) will be the designated early-out days for their respective weeks. This is a change from the Thursday before the “Flexible Friday” as was previously published.

Updated calendars are available at http://planning.jordandistrict.org/calendars/. They are also attached to this memo. Schools should ensure that the staff and community members are aware of the change.

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Special Education Resource and Cluster Team Leaders will receive a SCRAM report via Move-It of all students who should be receiving services through your school’s special education program(s) at the start of the 2021-22 school year.  All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and Cluster), it is important that resource teams, cluster teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information.

Please have your Scram Reports and corrected SCRAM returned to the District Office by
Wednesday, September 8, 2021

We are in the process of hiring a new SCRAM secretary. Until we have a replacement, please continue to send your SCRAM documents and reports to Amanda Hamblin at the District Office. When we have someone in place, you will be notified of who the new contact person is for SCRAM.

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Hello Administrators:

We have a few forms we would like you to fill out to give our department a better way to assist you this year.

  1. Please fill out this form to indicate who your ELD lead, compliance lead, and any Diversity clubs you will have.
  2. For an update on the amount of EARS funding you used, please indicate the information on this form.  You can also view the application and the goals that were sent in to the state here.

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The Leadership in Personalized and Digital Learning (LPDL) Academy is designed specifically for administrators to lead schools toward personalized and digital learning through research-based content and job-embedded experiences. Sign up today for the 2021-22 cohort. Open to principals and assistant principals. There will be both an elementary and secondary cohort. For questions contact Jared Covili, 801-567-8191.

Cohort 3 LPDL Academy 2021-22 Plan

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DATE:
Thursday, July 29, 2021

TO:      
All Principals and District Department Directors/Consultants

FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
2021-22 Required Testing Ethics Professional Development Procedures for Education Support Professionals

Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. Principals do not need to train their teachers on testing ethics for the 2021-22 school year; however, principals will need to conduct a training for any education support professionals (classified employees) who will assist with district, state or federally-mandated testing. This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with district, state or federally-mandated testing.

The three required procedures for completing this testing ethics professional development are listed on the “2021-22 Principal’s Testing Ethics Checklist for ESPs” form, which is due to the Evaluation, Research & Accountability Department by Friday, September 17, 2021.

As has been done in the past, principals may provide in-person training on testing ethics using the pdf slide deck attached with this memo. Alternatively, principals may refer education support personnel to the YouTube video that provides the same ethics training. Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2021-22 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Principals are asked to keep these signed forms on file at the school.

There are several materials attached with this memo for your use:

  • 2021-22 Principal’s Testing Ethics Checklist or ESPs – This form needs to be filled out and sent to Evaluation, Research & Accountability by Friday, September 17, 2021.
  • Testing Ethics Presentation, 2022-21 – This is the pdf slide deck if principals choose to present the training in-person.
  • 2021-22 Standard Test Administration and Testing Ethics Policy – This document should be distributed to every Education Support Professional that assists with state or federally-mandated testing.
  • ESP Testing Ethics Video – This is the training video that may be used in lieu of in-person training. The video may be found at this link:  https://youtu.be/WW1wXObXPQo
  • Standard Test Administration and Testing Ethics Training Signature Form, 2021-22 – Principals should retain a signed copy of this form for all Education Support Professionals who assist with district, state or federally-mandated testing.

Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.

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Attached you will find information and guidelines regarding the Extended Year Stipend that is available to Special Education Teachers and SLP's. Please be sure to read the instructions carefully. The state has allotted 4 extra days to work either two weeks before or two weeks after your contract ends. The eligible timeline for these days is July 26-Aug 6, 2021 and/or June 7-20, 2022. You can work them all before, all after, or a combination of both. The days you work are turned in on a Qualtrics survey that the state sends us to generate the payroll information. The link will be emailed to you as soon as we receive it.

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While you may be taking a vacation this summer, the NEED for blood donations is not.

Blood Donations have fallen to their lowest point ever this summer. Donating blood takes less than 1 hour and can help save up to 3 lives. An ARUP Blood Services blood donation center is only 20 minutes away.

Your Blood Donation is needed NOW! Please share the attached "Bleed to Feed" flyers to faculty, staff, PTSA members, school social media, family and friends.

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School/Department Administrators and Administrative Assistants:

The Human Resource department is excited to roll out the new recruiting system (Frontline Recruiting/Hiring).

This new system provides the following advantages:
- A more streamlined process to recruit and hire new employees
- All positions will be on the same recruiting system
- A fully electronic recruiting process
- The same recruitment system for both licensed and ESP employees

We are now live with all ESP and non-licensed positions. Effective October 1, 2021, all Licensed positions will be posted on Frontline.

We will be providing additional training opportunities for administrators and administrative assistants. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below.

http://my.setmore.com/bookingpage/f57956d4-89fa-4c97-a0c8-2c23dae48da6/class/9341c005-61de-42fd-b6c5-f59e3a75c1ce

Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

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Welcome to the 2021-2022 contract year! As an annual reminder, in accordance with DP326 NEG H. 1. and 2. and DP324 NEG H. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Each year, employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.

Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.

Please see tutorial below.

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Please notify your site coaches of the finalized model and schedule for the 2021-22 endorsement training. Please review attached information regarding dates, times, and substitute codes for training.

2021-22 Secondary Coaching Final Schedule

2021-2022  Secondary Coaching Model

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DATE:     
June 22, 2021

TO:  
All School Administrators

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT: 
Behavior Survival Training for Administrators – MAKE UP SESSION

As you are aware, a required training was scheduled for all administrators that provided, within a restorative MTSS framework, background information pertaining to why problematic behaviors occur, basic information about behavioral resources that are available, an understanding of basic behavioral concepts, and strategies for effectively dealing with crisis behaviors.

Positive behavior intervention and supports (PBIS) are a cornerstone of any restorative MTSS culture. This training will provide the background and understanding to adequately and appropriately manage behavior issues in a supportive environment.

A make-up session has been scheduled for all who were unable to attend one of the June training sessions.

The make-up session will be:

Date:                     Wednesday, July 21, 2021
Time:                    8am-12pm
Location:             Jordan School District Offices, Room 129
                              7387 S Campus View Drive

Please reach out to Travis (travis.hamblin@jordandistrict.org or 801.567.8439) with any questions.

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Date:
June 10, 2021

In consideration of our extraordinary drought conditions and the Governor’s third drought Executive Order dates June 8, 2021 (see attached), we are implementing the following procedures:

  • All school irrigation clocks are being adjusted to water only two days per week. Some larger schools require two days to rotate through all of their stations, so people may see the sprinklers on every day, but each station will only be watering two times per week.
  • We will only be watering during the evening and night time hours. On occasion, sprinklers may be running a brief test cycle during the day to check for broken heads or to make spray pattern adjustments.
  • New sod and seed areas will continue to be watered according to recommended schedules.
  • The Custodial Department will continue to work with individual schools to assist with broken sprinkler heads and to correct spray pattern issues.
  • We continue to encourage schools to submit work orders to repair leaking faucets, toilets and drinking fountains.
  • We will continue to follow this drought issue closely and plan to comply with any other State, County or local restrictions.
  • All principals and custodians will be informed of these changes and our plans moving forward.
  • Please continue to call or email us with any water issues that are brought to your attention and we will dispatch our employees to address them.

We hope that this helps you answer questions and demonstrates our commitment to responsible water use during these extreme conditions.

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DATE:   
May 20, 2021

TO:
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Updated Extended Year for Special Educator Stipend Days 2020-21

The USBE has set up new guidelines for documenting and reporting Extended Year Stipend Days. A specific group of special educators were allowed to work up to 3.5 additional days for the 2020-21 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days. After you have completed working the days (after your contract ends), simply click on the link below to start the survey. This link will open on June 8, 2021 at 7am.

https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3ELRnpb23zVTZbM

Please read the survey carefully, making sure you answer all of the questions listed, as you will be paid according to what the survey generates. Only those that complete the survey will be paid. You are no longer required to submit the worksheet or timesheet after you have worked the days. Any timesheets submitted directly to the Special Ed. or Payroll departments will not be paid. Please note that the window for completing the survey closes June 30, 2021 at midnight.

Please remember you cannot count the days you already worked and were paid for in the fall. You can only count the days you work after your last contract date at the end of the 2020-21 school year. The State Board of Education has discontinued any leniency on dates that you work. You may ONLY work and report the two weeks after your last contract day. Therefore, you will only be paid for dates that are between June 8 to June 21, 2021 and only the number of days you have remaining from the fall of 2020-21.

As you plan for the coming year, keep in mind the legislature will presumably award days for the 2021-22 school year, which you can begin working two weeks prior to your first contract day, August 9, 2021. More information about next year’s days will be forthcoming. If you have questions, or need help with the survey, please contact Amanda Hamblin at amanda.hamblin@jordandistrict.org or 801-567-8176.

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DATE:   
May 13, 2021

TO:
Principals
All Certified Special Education Staff

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:   
Year-End Checkout for Traditional Schools/Year-Round Schools

The items listed in the attached memo need attention as you prepare to close out the 2020-21school year.

Any questions or concerns that arise should be directed to your school’s Teacher Specialist for clarification.