Category: Other Admin Action Required
ARUP Blood Donations 2021
While you may be taking a vacation this summer, the NEED for blood donations is not.
Blood Donations have fallen to their lowest point ever this summer. Donating blood takes less than 1 hour and can help save up to 3 lives. An ARUP Blood Services blood donation center is only 20 minutes away.
Your Blood Donation is needed NOW! Please share the attached "Bleed to Feed" flyers to faculty, staff, PTSA members, school social media, family and friends.
2021-22 In Person Frontline Training for Administrators and Administrative Assistants
School/Department Administrators and Administrative Assistants:
The Human Resource department is excited to roll out the new recruiting system (Frontline Recruiting/Hiring).
This new system provides the following advantages:
- A more streamlined process to recruit and hire new employees
- All positions will be on the same recruiting system
- A fully electronic recruiting process
- The same recruitment system for both licensed and ESP employees
We are now live with all ESP and non-licensed positions. Effective October 1, 2021, all Licensed positions will be posted on Frontline.
We will be providing additional training opportunities for administrators and administrative assistants. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below.
Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.
Sincerely,
Human Resources
Sick Bank Opt Out Tutorial 2021-22
Welcome to the 2021-2022 contract year! As an annual reminder, in accordance with DP326 NEG H. 1. and 2. and DP324 NEG H. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
Each year, employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.
Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.
Please see tutorial below.
2021-22 Finalized Secondary Coaching Model and Schedule
Please notify your site coaches of the finalized model and schedule for the 2021-22 endorsement training. Please review attached information regarding dates, times, and substitute codes for training.
Administrative Internship Openings 2021-2022
Please share the document below with those in your building that may be interested.
Behavior Survival Training for Administrators – MAKE UP SESSION – July 21, 2021
DATE:
June 22, 2021
TO:
All School Administrators
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Behavior Survival Training for Administrators – MAKE UP SESSION
As you are aware, a required training was scheduled for all administrators that provided, within a restorative MTSS framework, background information pertaining to why problematic behaviors occur, basic information about behavioral resources that are available, an understanding of basic behavioral concepts, and strategies for effectively dealing with crisis behaviors.
Positive behavior intervention and supports (PBIS) are a cornerstone of any restorative MTSS culture. This training will provide the background and understanding to adequately and appropriately manage behavior issues in a supportive environment.
A make-up session has been scheduled for all who were unable to attend one of the June training sessions.
The make-up session will be:
Date: Wednesday, July 21, 2021
Time: 8am-12pm
Location: Jordan School District Offices, Room 129
7387 S Campus View Drive
Please reach out to Travis (travis.hamblin@jordandistrict.org or 801.567.8439) with any questions.
Jordan School District Drought Watering Plan Summer 2021
Date:
June 10, 2021
In consideration of our extraordinary drought conditions and the Governor’s third drought Executive Order dates June 8, 2021 (see attached), we are implementing the following procedures:
- All school irrigation clocks are being adjusted to water only two days per week. Some larger schools require two days to rotate through all of their stations, so people may see the sprinklers on every day, but each station will only be watering two times per week.
- We will only be watering during the evening and night time hours. On occasion, sprinklers may be running a brief test cycle during the day to check for broken heads or to make spray pattern adjustments.
- New sod and seed areas will continue to be watered according to recommended schedules.
- The Custodial Department will continue to work with individual schools to assist with broken sprinkler heads and to correct spray pattern issues.
- We continue to encourage schools to submit work orders to repair leaking faucets, toilets and drinking fountains.
- We will continue to follow this drought issue closely and plan to comply with any other State, County or local restrictions.
- All principals and custodians will be informed of these changes and our plans moving forward.
- Please continue to call or email us with any water issues that are brought to your attention and we will dispatch our employees to address them.
We hope that this helps you answer questions and demonstrates our commitment to responsible water use during these extreme conditions.
Updated Extended Year for Special Educator Stipend Days 2020-21
DATE:
May 20, 2021
TO:
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Updated Extended Year for Special Educator Stipend Days 2020-21
The USBE has set up new guidelines for documenting and reporting Extended Year Stipend Days. A specific group of special educators were allowed to work up to 3.5 additional days for the 2020-21 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days. After you have completed working the days (after your contract ends), simply click on the link below to start the survey. This link will open on June 8, 2021 at 7am.
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_3ELRnpb23zVTZbM
Please read the survey carefully, making sure you answer all of the questions listed, as you will be paid according to what the survey generates. Only those that complete the survey will be paid. You are no longer required to submit the worksheet or timesheet after you have worked the days. Any timesheets submitted directly to the Special Ed. or Payroll departments will not be paid. Please note that the window for completing the survey closes June 30, 2021 at midnight.
Please remember you cannot count the days you already worked and were paid for in the fall. You can only count the days you work after your last contract date at the end of the 2020-21 school year. The State Board of Education has discontinued any leniency on dates that you work. You may ONLY work and report the two weeks after your last contract day. Therefore, you will only be paid for dates that are between June 8 to June 21, 2021 and only the number of days you have remaining from the fall of 2020-21.
As you plan for the coming year, keep in mind the legislature will presumably award days for the 2021-22 school year, which you can begin working two weeks prior to your first contract day, August 9, 2021. More information about next year’s days will be forthcoming. If you have questions, or need help with the survey, please contact Amanda Hamblin at amanda.hamblin@jordandistrict.org or 801-567-8176.
2021 Special Education Year-End Checkout for Traditional Schools/Year-Round Schools
DATE:
May 13, 2021
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Year-End Checkout for Traditional Schools/Year-Round Schools
The items listed in the attached memo need attention as you prepare to close out the 2020-21school year.
Any questions or concerns that arise should be directed to your school’s Teacher Specialist for clarification.
Department Directors: NEW Applitrack Recruitment System
Department Directors:
The Human Resource department is excited to roll out a new recruiting system, Applitrack from Frontline.
This new system provides the following advantages:
- A more streamlined process to recruit and hire new employees
- All positions will be on the same recruiting system
- A fully electronic recruiting process
- The same recruitment system for both licensed and ESP employees
Effective July 1, 2021, all ESP and non-licensed positions will be posted using Applitrack. Effective October 1, 2021, all Licensed positions will be posted on Applitrack.
In preparation of the new system implementation, we will be providing training to administrators and administrative assistants. The training for department administrative assistants will be in person on May 17 and May 19. Administration training will begin June 8 through June 29 and will be through zoom.
We will also make available on HRConnections and AdminOnly the training videos and tutorials.
Please use the links below to schedule a training session. Please send this information to your administrative assistants who are responsible to post positions so they can schedule a time as well.
Contract Brent Burge at #88224 if you have any questions.
Sincerely,
Human Resources
Administration: https://jordanschooldistricthr.setmore.com/resourcebookingpage/r49a61444332140831/bookclass
Dept Administrative Assistant: http://my.setmore.com/bookingpage/f57956d4-89fa-4c97-a0c8-2c23dae48da6/class/ca73f1e40e7055fa41865a515e6aa4200f40406d6b
BYU Aspiring Principals Academy – 2021-22 Schedule
Principals: Please share the attached flyer with those in your building who might be interested in becoming a principal.
Insurance Open enrollment May 15 – June 15 for a September 1, 2021 Effective Date
Please advise your staff that Insurance Open Enrollment for this year will be May 15 - June 15. Let your staff know that they need to get a confirmation that they have gone in and updated or verified that everything is correct. Attached are the Open Enrollment Highlights.
Insurance Open Enrollment May 15 - June 15 for a September Effective Date.
InfinityHR/Arcoro ( https://www.infinityhr.com/login ) will be used for all benefit eligible employees to make benefit elections offered at Open Enrollment and for newly eligible employees. All benefit eligible employees should log into the online system to verify dependents, beneficiaries and benefit elections. Included in the attached Open Enrollment Highlights are online enrollment instructions.
The following changes may be made during the open enrollment period.
- Enroll in a new insurance plan
- Change or cancel an existing insurance plan
- Add or cancel members from an existing plan
- Flexible Spending election (new elections must be made each year you wish to participate)
Behavior Survival Training for Administrators – June 2021
DATE:
May 5, 2021
TO:
All School and District Administrators
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
Behavior Survival Training for Administrators
A required training is scheduled for all administrators that will provide, within a restorative MTSS framework, background information pertaining to why problematic behaviors occur, basic information about behavioral resources that are available, an understanding of basic behavioral concepts, and strategies for effectively dealing with crisis behaviors.
Positive behavior intervention and supports (PBIS) are a cornerstone of any restorative MTSS culture. This training will provide the background and understanding to adequately and appropriately manage behavior issues in a supportive environment.
The training will take approximately four (4) hours and will be provided on three different days with five (5) different sessions to choose from (you only need to attend one session – all sessions will provide the same content). All sessions will be held in the auditorium at Elk Ridge Middle School (3659 W 9800 S, South Jordan, UT.).
Please select one of the following dates/times to attend:
Tuesday June 8: 7:30-11:30am, or 12:00-4:00pm
Tuesday June 15: 7:30-11:30am, or 12:00-4:00pm
Thursday June 17: 7:30-11:30am
Click HERE to register for the Behavior Survival Training for Administrators or go to https://forms.gle/ndFyh1w1kMW1UzkN6
Mask Requirements for Schools – Flyers to Post
The mask requirements for K-12 schools REMAINS IN PLACE until June 15.
The Office of Communications has created new signs for schools to print. Attached below is a PDF package containing the flyers.
RESUME School Emergency Evacuation Drills for the Remainder of the 2020-21 School Year
The Utah State Board of Education School and Student Safety Office has informed the District that regular fire evacuation drills (going outside) are to resume as of March 1, 2021. You can no longer substitute evacuation instruction in lieu of an actual exercise. Please practice Covid-19 safety precautions during all drills.
Questions, contact: Lance Everill, Emergency Operations Manager 801-567-8623, lance.everill@jordandistrict.org
ESP Professional Learning
The ESPIC (Educational Support Personnel Improvement Committee) is looking for courses that would be appropriate and effective for ESP professional learning. We are seeking your input regarding skills and knowledge that would be helpful for various ESP job categories. We would appreciate you taking 10-20 minutes to complete this survey. Survey link: https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_b44jgy9K3VEMqx0
2021 Virtual Teacher Transfer Fair Survey Link
Thank you for your participation in the Virtual Teacher Transfer Fair! We hope it was a valuable experience. To help continually improve future fairs, we would appreciate your genuine feedback. Please complete the following brief survey https://forms.gle/cVad2HeUmSxSbhk9A.
2020-21 Evaluation Clarification
Below is information to clarify how full evaluations will be completed. Remember that only provisional teachers will complete a full evaluation.
- In Class Teacher (In the Building)
- Two classroom observations
- No interview
- Online Teacher
- Complete teacher specialist evaluation on JPLS
- Upload evidence into JPLS
- Include at least 2 video clips as part of evidence
- Psychologists, Counselors
- Complete on JPLS
- Upload evidence into JPLS
Administrators may sign up for a virtual training to help refresh the features of the Perform evaluation system. The trainings will last up to two hours depending on need. These trainings will begin next week. To register search “Administrator Perform Refresher” in JPLS. A Zoom link will be sent out to participants before the training.
Administrators may use the bubble sheet to complete observations and enter the information into Perform. If you need help entering the data, please contact the JES office for assistance.
Teachers who will be evaluated using the Perform system now have access to sign up for the Canvas training through JPLS. Teachers who will be evaluated using the JPLS system (teacher specialists) do not need to complete the training as the training focuses on the in-class observations. Have teachers search “UETS-based JPAS Online Training 2020-2021” in JPLS to register.
Do You Have Extra PPE or Do You Need Extra PPE?
If your building has extra PPE that is going unused or if your building desires extra PPE currently located at another building, please let Kris Wishart in Purchasing (x88708) know. She will try to match up any existing surplus with existing desires across the District.