Insurance open enrollment will begin June 1 and continue through July 31. Enrollment information is available online on the insurance web page. Employees will have opportunities to ask questions and hear about our new H.S.A. option. Posters were sent to each location and copies are attached for your information regarding dates and times of meetings.
Category: Middle Schools
Special Education Year-End Checkout for Traditional Schools/Year-Round Schools 2015-16
DATE:
April 29, 2016
TO:
Principals
All Certified Special Education Staff
FROM:
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
SUBJECT:
Year-End Checkout for Traditional Schools/Year-Round Schools
See attached memo.
Save the Date – Reunification Workshop and Drill
DATE:
May 4, 2016
TO:
Building Administrators
FROM:
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Lance Everill, Facility Staff Assistant of Operations
Ron Boshard, Risk Management Coordinator
SUBJECT:
Save the Date – Reunification Workshop and Drill
On Thursday, June 16, 2016, Jordan School District and participating agencies will collaborate in an Emergency Preparedness Workshop and Drill regarding the Reunification Action Plan. We are extremely fortunate in having the opportunity to interact with leaders from each of our city and county municipalities within Jordan School District, which include Fire, Police and Emergency Services.
The objective of the training is to assist building administrators in becoming familiar with the Reunification Action Plan. This plan is utilized when a school is required to conduct a controlled release of students following an emergency or other significant disruption to the normal schedule. Training includes the proper protocol, identifies roles and responsibilities, and use of effective communication to safely account for and release students to parents/guardians. It also provides an opportunity to enhance relationships between JSD and our communities.
We anticipate that the administrator responsible for safety and security (Incident Command) from each school/location will attend. Please register for the workshop and drill on JPLS. Licensure points will be issued.
When:
June 16, 2016
Workshop:
10:00 AM – 12:00 PM, Auxiliary Services Building – Auditorium
Reunification Drill:
1:00 PM – 4:-00 PM, Fox Hollow Elementary
Due to limited parking and anticipated heavy traffic during the drill at Fox Hollow Elementary, transportation will be provided.
We look forward to seeing you there!
Cc:
Cabinet members
Sandra Riesgraf, Director of Communications
Revision of Estimated Enrollment for 2016-17 – Version 3.0
DATE:
May 3, 2016
TO:
All Principals
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services
SUBJECT:
Revision of Estimated Enrollment for 2016-17 Version 3.0
See attached memo and V3.0 workbook.
End of Year SCRAM Detail Report 2015-16
DATE:
April 29, 2016
TO:
Principals
All Certified Special Education Staff
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
SUBJECT:
End of Year SCRAM Detail Report
We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.
Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:
- Check that all students served in your program are listed on the report.
- Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
- Be sure that entry and exit dates reflect all days that the student received services. If there is a gap in service dates, we lose days of membership, which directly impacts funding.
- Students who will continue in the same school (advance from grade to grade) or who will move to the 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
- Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the special education department).
- For students who will continue past the 12th grade, the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field.
- An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
- Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding. Note that the SCRAM exit date and the school exit date must be the same date.
- If there are any changes to SCRAM information, make sure parents have approved the change and submit an updated/corrected SCRAM/IEP Services document no later than the date listed below. Remember that any changes must also be documented on the IEP.
- Note that changes made directly on the printout report without a SCRAM/IEP service page will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM/IEP Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:
Traditional School Deadline: Monday, May 23, 2016
Year-Round School Deadline: Wednesday, June 1, 2016
Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information. Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.
The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM/IEP Services form and sent through the District mail or faxed to SCRAM/Amanda Hamblin at (801) 567-8090.
Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.
If you have questions please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.
**************************
Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!
Thanks for being ALL STARS!!!
Middle School Testing Bulletin – May 2016
Middle School Principals: The Middle School Testing Bulletin for May is posted below.
Important Leave Day Information for End-of-Year 2015-16
DP335 and DP335B Personal Leave – Licensed and Classified
See attached document for information regarding taking leave at the end of the school year.
Technology FYI – May Newsletter
Technology FYI
Jordan School District May 2016
For online version click here: https://www.smore.com/dkenq
Important Payroll Dates for May 2016
Utah Association for Gifted Children Summer Conference 2016
The Utah Association for Gifted Children (UAGC) has a summer conference scheduled for June 8 & 9 in Park City. Karin Hess, an expert in DOK, is the featured guest. The registration is reasonably priced and includes a delicious lunch each day. There is an optional teacher workshop day on June 7. Please see the attachment for more details and registration information.
2016-17 Department Head Meetings
School Department Heads are invited to attend a meeting with their subject curriculum consultant in preparation for the 2016-2017 school year. A schedule of meeting locations, dates, and times is attached. Please share this information with your Department Heads. Teachers will be paid at inservice rate for attending. Thank you.
May School Psychologists’ Meeting May 6
DATE:
April 27, 2016
TO:
School Psychologists
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
May School Psychologists’ Meeting
A school psychologists’ meeting has been scheduled for Friday, May 6, 2016, from 12:00 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). We will begin with an end-of-the-year potluck luncheon. Melisa Genaux, Jordan School District Autism Specialist, will provide us with a training, “High Functioning Autism: Part II.”
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
Cc: Principals
SLO Frequently Asked Questions
Principals,
Please see that your teachers receive the following FAQ document about SLO assessments, forms, and due dates. It can also be accessed by following this link: http://learning.jordandistrict.org/slo-frequently-asked-questions/.
Lagoon Day Thursday, June 2
DATE:
May 2, 2016
TO:
All Middle School Principals
FROM:
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator
SUBJECT:
LAGOON DAY THURSDAY, JUNE 2, 2016
We are looking forward to helping you provide an exciting, successful, and safe experience for your students this year. Following the same procedure as last year, it is okay to load the first bus at your school and let it depart without waiting for the other buses. As each bus is loaded and a chaperone is on board, please let it depart for Lagoon. Your help with this last year helped alleviate some of the waiting on the bus and congestion at the ticket gates.
This year the park will close at 5:00 p.m. The buses will be taking the students home at the same time as last year, which will be 5:00 p.m. For the safety of everyone, please have those persons you have designated as chaperones report to their assigned school bus loading area at 4:45 p.m. The students will load at 5:00 p.m. All buses will be gone by 5:15 p.m. As a reminder, there will be instructions and signs posted on the South side of the roller coaster at Lagoon for the afternoon return to school.
The map and instructions are to be used by your staff traveling to Lagoon and will help keep a safe environment for the students on this special day. Please feel free to make any copies you need of the map and the instructions for your staff to use that day.
If you need further information, please contact:
Kathy Simmons
(801) 567-8855
Cell: (801) 809-3836
Rich Eddington
(801) 567-8856
Luanne Smith
(801) 567-8831
Cell: (801) 898-7016
State Required Bus Evacuations and School Bus Safety 2015-2016
Date:
April 28, 2016
To:
All Jordan School District Principals – with bus route students
From:
Scott Thomas, Administrator of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator
Subject:
State Required Bus Evacuations and School Bus Safety 2015-2016
State required semi-annual school bus evacuations have been scheduled for this spring. This applies to those students that ride the bus daily to and from school.
The evacuations will be conducted during the week of:
Monday, May 2 thru Friday, May 6, 2016.
Your school’s regular bus driver will perform this evacuation as they drop your students off in the morning one of the days during that week. This procedure takes place at your school and is located in your normal bus drop off/pick up zone.
This evacuation requires all professional school bus drivers, that transport students, to perform evacuation procedures in case of an emergency. This can either be a rear, side, front door or combination evacuation. The students will then, under the driver’s direction and supervision, evacuate and meet in a safe place approximately 100 feet away from the bus.
Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.
Thank you for all you do to help us safely transport your students.
CC:
Superintendent of Schools, Dr. Patrice Johnson
John Larsen, Business Administrator
Anthony Godfrey, Associate Superintendent
Teri Timpson, Administrator of Schools
Mike Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Jill Durrant, Administrator of Schools
Building Capacity Worksheet – Due September 1
Principals:
Please complete the attached Building Capacity Worksheet by September 1, 2016 and return to Planning & Student Services.
Email luann.leavitt@jordandistrict.org if you would like to see a previous year's worksheet or call with any questions 801-567-8251.
Thank you.
Principal Meeting May 3
The Principal Meeting scheduled for May 3, 2016 will be held at the Auxiliary Services Building. The meeting was previously scheduled for the JATC South.
A beverage service will be provided in the morning and a catered meal from Salsa Leedos Mexican Grill for lunch.
LifeTouch will also be updating everyone's picture. The District picture directory is quite outdated and inconsistent with different picture backgrounds. Everyone attending the meeting needs to plan on having their picture taken that day. Thank you!
Classified Assistant Employment Evaluations for the 2015–2016 School Year
DATE:
April 28, 2016
TO:
All Principals, Directors and Coordinators
FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Brent Burge, Human Resource Administrator - Classified
SUBJECT:
Classified Assistant Employment Evaluations for the 2015–2016 School Year
As the end of the school year is fast approaching, it is time to complete employee performance evaluations for all part-time assistants. The evaluation documents are crucial in justifying employee terminations or unemployment claims.
All forms are available on the HR website on the “Admin Only” or the “Secretary Connections” page under the “Part Time Classified Evaluations” link.
You will find the following forms:
- Part-Time Classified Assistant Evaluations Guideline -outlining the procedure for evaluating part time employees in your school/department.
- Assistants-Employment Review/Status form
It is important you meet with each assistant for his/her evaluation. In each evaluation, the employee must be informed of his/her employment status for the upcoming year and the employee’s signature is required.
As part of your meeting with each assistant, please remind them that part-time employees with Jordan School District are considered "at will". That is, either the employee or Jordan School District may end the employment relationship at any time, for any reason, or for no reason. There is no expectation of continued or guaranteed employment.
If you have any questions or if you need additional help, review the evaluation guideline on the website or you may contact our office at 801-567-8224.
Thank you for your assistance.
Research Project – “….Study of the School Leader’s Role in Students’ Mathematics Achievement Through the Lens of Complexity Theory”
DATE:
April 26, 2016
TO:
Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which every school has been asked to participate.
Project Title: “… Study of the School Leader’s Role in Students’ Mathematics Achievement Through the Lens of Complexity Theory”
Applicant: Emma Bullock
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to participate in the study. If you have questions or concerns relating to participation, please contact Clyde Mason at 567-8243.
Thank you for your assistance.
License Renewal – 4th and Final Notice – Due May 6
The “License Renewal 4th and Final Notice – Notice of Termination” letter is due to HR on or before Friday May 6, 2016. This letter is for those educators whose license will expire on June 30, 2016 but have not yet renewed their license. These letters were sent via district mail to you on Tuesday April 26th and you should receive them today or tomorrow.
Please meet with the educator and explain:
- That licensure is a condition of employment and they will need to have their licensure completed AND posted by June 30, 2016.
- That the steps of relicensure or upgrade are included on the letter.
- At this point in the year, they will need to make this a priority if they are to complete the process and have their license posted by June 30, 2016.
- This is the fourth (4th) license renewal reminder from HR. (They have received reminders from USOE as well)
- That this is their thirty (30) day notice of termination should they fail to obtain adequate licensure by June 30, 2016.
- If they have begun the process please thank them but still complete the form – as their license is not yet posted.
Both you and the educator will need to SIGN and DATE the letter (use blue ink please).
Return the signed letter to HR (you should keep a copy and give one to the educator) on or before Friday May 6, 2016.