Jordan School District
TO:
All Administrators
All Administrative Assistants
FROM:
Scott Thomas, Administrator of Auxiliary Services
Katie Bastian, Director of Nutrition Services
The USDA and Utah State Office of Education Board addressed fundraisers and competitive foods and services by enacting guidelines for food fundraisers that are exempt from Smart Snack nutrition Standards. Please see accompanying handout for details and let your Nutrition Services Coordinator know if you have questions.
TO:
All Administrators
All Administrative Assistants
FROM:
Michelle Love-Day, Director of Language & Culture Services
We are excited to share our ML Memo with you. In this newsletter, we have important dates, ML parent nights along with SIOP and ELLevation tips and resources. We hope that as you continue to support students you will gain insight in our cultural corner about Ramadan and celebrate our teacher spotlight.
The full newsletter can be found at the link below. Stories include:
TO:
All Principals
All Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
All McKinney Vento Aides are required to attend.
Monday, April 22, 2024
10:00am - 11:30 am
Presentation Room, ASB, Entrance C
See attached flyer.
TO:
All Administrators
FROM:
John Larsen, Business Administrator
Michael Heaps, Director of Information Systems
Steffany Ellsworth, Support Services Manager in Information Systems
Every Chromebook comes with an expiration date called Auto Update Expiration (AUE) where it will no longer receive critical updates. Google recently announced that new Chromebooks will receive updates for up to 10 years after a model is first released. In addition, Google announced that updates for some older Chromebook models will also be extended. These updates range from keeping your devices secure on the web to continued device stability improvements.
What Does This Mean for You? The extended time before updates expire may allow your school some flexibility in prolonging the life of your Chromebooks. While it remains important for your school to maintain a regular rotation of purchasing new Chromebooks, you may find that your rotation is able to be spread out over a longer period of time, depending on hardware performance, maintenance and deterioration.
When to Surplus Older Chromebooks? It is not necessary to send a Chromebook to surplus solely due to the original AUE date. Rather, the extended AUE date can be used to determine when a Chromebook will no longer receive updates. However, if the Chromebook has performance or hardware issues, continue to surplus the device even if it hasn’t met the extended AUE date. If in doubt, consult with your school tech.
How Long Will My Older Chromebooks Continue to Receive Updates? The chart below shows the extended AUE dates for older Chromebooks.
| Chromebook Model | Extended AUE Date |
| Chromebook 11 G6 EE* | June 2027* |
| Chromebook 11A G6 EE* | June 2029* |
| Chromebook 11 G7 EE | June 2029 |
| Chromebook 11 G8 EE | June 2029 |
| Chromebook 11A G8 EE* | June 2029* |
| Chromebook 11 G9 EE | June 2031 |
*IMPORTANT NOTE - Chromebook models with an asterisk will have some features and services that will not be supported through the extended AUE date. According to Google, this includes Google Play Store being removed from the Chromebook and all Android-related data being erased from the Chromebook and not recoverable.
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Ami Shaw, Officer of Equity, Diversity, & Inclusion
Jordan School District invites all faculty, students, and families to Heroes Among Us to hear the inspiring stories of remarkable individuals who have shown unwavering dedication to our community. Join us at West Jordan Middle from 5-7 pm on April 3rd to hear our speakers share their struggles, successes, and life lessons. Bring your questions about mentoring, career paths, and internship opportunities for your students.
Pizza dinner will be served! RSVP by clicking HERE or scanning the QR code on the flyer to secure your spot! Please see the attached flyer for more information!
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
The Health and Wellness Department, in Student Services is hosting a parent event scheduled for April 10th, 2024 at Riverton High School. This conference- style event aims to bring together professionals and education experts in the field of mental health and well-being to share their knowledge, insights, and research with parents in our JSD communities. This event aims to help parents to be best equipped to support their children with well-being.
We will offer resource booths near the entrance of the school from 5:30-6pm, and throughout transition time for parents to gain insight and information on helpful resources.
We will offer three(3) 30-minutes sessions between 6pm-8pm to maximize learning for parent participants. Some sessions will repeat more than once.
Topics will include best practices, research insights, or information that would be useful to parents of school-aged children. Including mental health issues in the schools and associated issues (bullying, stress, perfectionism, social pressures, etc.), risk, prevention, resilience and ways in which parents can help support their students.
Please share the attached flyer and encourage parents in your communities to attend!
TO:
All Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning
Check out the link to the flyer for the latest updates from Teaching & Learning for March. Learn tips and tricks, sign up for upcoming PD, and learn about important updates from the T & L team.
DATE:
March 14, 2024
TO:
District Administrators
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Melissa Flores, General Counsel
Sandra Riesgraf, Director, Communications
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
Record Request: FERPA or GRAMA
This is a revision and reissue of a memo previously distributed in September 2023 and replaces that version of this document.
Please distribute the information below to anyone in your school or department who may field questions regarding a record request.
Two laws govern processes that parents/patrons must follow to access information the District maintains: FERPA and GRAMA.
FERPA is the Family Educational Rights and Privacy Act, a federal law that governs access to a student’s educational record. The educational record typically consists of the contents of the student’s cumulative folder, the Special Education record (if applicable), and information for the student in Skyward. District Policy DP367 – District Records Management designates each school's principal as the school's record officer. As such, parents may obtain copies of information in the student's educational record by making a written request to the principal. The parent does not need to be referred to Planning & Enrollment or Communications; however, both departments can assist schools in identifying records that may be responsive to the parent's request. If a parent requests the student’s entire education record (a record that may contain information from multiple schools), this information can still be provided by the school where the student is currently enrolled; the building principal is the record officer for all records at that location, no matter where they may have originated.
Any clips of District surveillance video that were used in student discipline are considered part of the educational file for both the subject student and any victims. Under FERPA, parents have a right to “access” this portion of their child’s record, but do not have a right to obtain a copy of video footage. The process of providing access to footage will include a review by Planning & Enrollment, Communications, and General Counsel but is overseen by the school principal. An updated overview of the process schools should follow in providing access to retained footage is available at this link:
GRAMA is Utah’s Government Records Access and Management Act. It outlines the process for the general public to access records created and maintained by government entities. Practically every other type of record generated and maintained by the district (except those designated as “private,” “controlled’, or “protected” in DP367) may be accessed by an individual through the GRAMA process. Emails, including emails sent to and from students that are not maintained as part of the student’s educational file, are included in the records subject to GRAMA. DP367 outlines that the District will only respond to GRAMA requests that are submitted through the Utah Open Records Portal. Individuals may submit their request directly to the portal via the website and do not need to contact Planning & Enrollment or Communications first. Patrons may be required to pay the cost of employee time (in excess of 15 minutes) for preparing records.
TO:
All District Administrators
All District Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
A proposed USBE rule change would have required the District to count the Health & Wellness Day as a teacher professional development day. The 2024-25 calendar was created and approved with this rule change in mind. The rule change was ultimately not passed, which allows the District to continue to count the Health & Wellness Day as a virtual instruction day AND frees up an allowed teacher professional development day to be used elsewhere in the year.
To reduce the impact on students and employees, the following change was approved by the Jordan Board of Education:
This change allows for an additional teacher professional day for teachers while also creating more consistent days off for students and families.
Updated calendars can be accessed at this link: Calendars - Jordan Planning & Enrollment
TO:
All Administrators
FROM:
Scott Thomas, Administrator of Auxiliary Services
Electrocutions are the fifth leading cause of occupational injuries. Remember: You don’t have to be an electrician to be exposed to electrical hazards!
See the document below for safety tips.
TO:
All Administrators
Administrative Assistants
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Please see the attached newsletter.
TO:
All Administrators
FROM:
Scott Thomas, Administrator of Auxiliary Services
Administrators:
It is the time of year to schedule many of our school-based activities. There are always many questions about which activities are permitted in schools. In an effort to assist you in determining whether an activity is approved or not approved, an Approved-Not Approved Activity & Procedural Guidelines folder has been shared with each Administrator on Google Drive. The folder contains a Quick Reference Guide, as well as, supporting guidelines for all approved activities mentioned on the list. All considered activities should continue to be approved through your respective AOS.
Please keep in mind, the list and guidelines may be updated on a regular basis to address other Utah State Risk concerns or considerations.
The Approved-Not Approved Activity & Procedural Guidelines folder can be accessed by the following steps:
Google Drive > Shared with me > Approved-Not Approved Activity & Procedural Guidelines
TO:
All Administrators
All Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
The dates for the Jordan School District High School Graduation exercises for Copper Hills High School, West Jordan High School, and Valley High School are scheduled for Wednesday, May 29, 2024. Graduation exercises for Bingham High School, Herriman High School, Kings Peak High School, and Mountain Ridge High School are on Thursday, May 30, 2024. Graduation plans and times will vary from school to school.
Principals and Directors are encouraged to provide flexibility to parents or grandparents requesting the opportunity to attend the graduation ceremonies of family members.
Licensed employees are responsible for requesting a substitute through the Frontline Absence Management System, if applicable. In the blue “Notes to Administrator” box, the employee should add “graduation” along with his/her relationship to the graduate.
For additional assistance, please contact the Sub Office at 801-567-8219.
TO:
All Principals
All Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
If teacher interns graduating in 2024 are assigned to your location, please see the document below.
TO:
All Principals
FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant
Take note of the following monthly newsletters with important communication about the School LAND Trust (SLT) Program.
Please share the February newsletter with your school community council members.
The newsletters are also accessible online on the USBE Website with different language options.
DATE:
February 29, 2024
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
Social and Emotional Skill Curriculum EXPO – March 5th!!
Don’t miss the Social and Emotional Skill Curriculum EXPO on March 5th at JATC South Auditorium!
In 2.5 hours you will be able to do a deep dive with up to 7 curriculum and implementation experts. Not even ChatGPT could give you that kind of information in 2.5 hours!
This event is a part of supporting each school’s mandatory prevention efforts as implementing a Tier One, school-wide curriculum is an evidence-based approach to reducing problematic behavior, improving academic outcomes, and most importantly, enhancing student well-being!
There are Two Sessions: 8:30-11:00, 12:30-3:00
This event is a hybrid of an open house and a vendor EXPO. There will be various vendors representing curriculum options and expert insights hosting timed, round-table discussions to help you determine which program best fits your school’s needs.
This format will allow school leaders to maximize their time and gather information with intention as they prepare for the upcoming school year! We intend to support school leaders and teams in meeting their unique social and emotional skill development goals.**Substitutes can be paid for upon request.
Please get in touch with McKinley Withers (mckinley.withers@jordandistrict.org) for additional information and questions.
DATE:
February 29, 2024
TO:
All Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
SUBJECT:
Mandatory Prevention Plan Updates, Workshops and Support Available!
Throughout March school teams have an opportunity to efficiently update, enhance, and complete their mandatory prevention plans related to suicide, bullying, and violence prevention. Stop by a Prevention Planning Workshop in March to take advantage of the support available.
Dates Available: March 6, 11, 14 (pm only), 15, & 18
All sessions will take place at ASB Presentation Room (entrance C)
Two sessions Each Day (pm session only on the 14th): 8:30-11:00, 12:30-3:00
Choose a workshop time to update and enhance your school’s prevention plan. There will also be targeted support for accessing grant funds that are available for your school’s unique prevention efforts. Substitute costs can be covered so a full team can attend! RSVP for a session here!
Stop by even if you don’t RSVP for support in updating and enhancing your school’s prevention plan.
*As a reminder, each school is required to maintain and update prevention plans annually. These funds and upcoming workshops are meant to support each school’s prevention plan.
The Social and Emotional Skill Curriculum EXPO on March 5th at JATC South is intended to support each school’s prevention plan. A fundamental part of each school’s prevention plan is implementing a Tier One, school-wide social and emotional skill curriculum. Tier One skill building is an evidence-based approach to reducing problematic behavior; improving academic outcomes; preventing suicide, bullying, and violence; and most importantly, enhancing student well-being!
This is our 3rd meeting of the year. Prior to the 1 p.m. meeting, we have a work group for secondary at 12:30 p.m. and elementary at 3:00 p.m. The sub code is on the attached flyer.
Admin, this meeting is optional for you, but please encourage and support your ELD lead in attending this meeting. We will have the Digital Learning team sharing great information.
Language & Cultural Services is holding a Newcomer Parent Orientation Meeting & Open House on Wednesday, March 6 from 11 a.m to 1 p.m. at the Copper Mountain Middle School FEC Portable, behind the school.
Please share this flyer with students and parents who are new to our country. They can come and learn what Jordan Schools District can offer their family. There will be information, sign-ups, and community resources, all for FREE!
For more information, please email Ics@jordandistrict.org or visit the L&CS website.
Calling All Bilingual Teachers, Admin, & Staff! Show your students that being Multilingual is a superpower by earning a Seal of Biliteracy.
Can you speak, read, & write one of these languages?
Arabic, English, French, German, Hebrew, Hindi, Italian, Japanese, Korean, Chinese, Portuguese (Brazilian), Russian, Spanish, Swahili ,Yoruba
Language not Listed?
Visit this link below to view other languages & approved tests.
Once you receive your passing test results, apply on the Global Seal website to submit your test scores and proof of proficiency in your first language. From there, the Global Seal Team will handle the rest and mail you your certificate once it is ready
For additional questions, please email info@theglobalseal.com
