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Category: Middle School Deadline

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The Jordan Ethnic Advisory Committee is pleased to announce a Parent, Guardian, and Student Open House event at JATC South, which will take place on March 1st, from 5 - 6:30 p.m. The purpose of this event is to provide a platform for families to share their ideas with administration and teachers, and to engage in meaningful dialogue about the challenges and opportunities facing our students.

Through this event, we hope to foster a sense of community and collaboration, and to work together to build a stronger, more inclusive school environment for all students.

To that end, we would like you to extend an invitation to school communities electronically, and to personally invite four families to participate in this open house. Principals will receive paper invitations in District mail.

We would be honored to have schools support in this initiative, and we believe that your participation will have a positive impact on our district as a whole.

Thank you for your time and consideration. If you have any questions or concerns, please email jeac@jordandistrict.org.

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The final version of the 2023-2024 TSSA Plan is due to be completed in your School Planning folder by March 24, 2023. Your budget allocation can be found on the "TSSA Plan" tab.

The JSD Board’s TSSA Framework establishes three priorities schools are to use in developing a TSSA Plan. The priorities include coaching, professional development, and school-based initiatives.

Each school has a personally-created School Planning folder in Google Drive that includes both last year’s and this year’s plans. TSSA Plans and the School Planning Folder can be accessed from 2023-2024 School Planning Tools. Following the School Planning Tool will ensure compliance with TSSA requirements.

The first tab in the School Planning Tool labeled “TSSA Overview and Checklist” provides guidelines and a checklist for completing plans. A quick checklist is provided below. The actual plan is found in the tab labeled “TSSA Plan.” 2023-2024 allocations are pre-loaded into each school’s plan.

Quick TSSA Plan Checklist

  • Share planning tool if desired. (Currently only principals have editing access.)
  • Summarize 2022-2023 TSSA Plan. (Focus on implementation and growth if limited data is available.)
  • Review data. (Review data that is available.)
  • Determine school goal(s) for 2023-2024.
  • (TSI Schools) Complete TSI data review, identify needs, and create goal(s).
  • Record plans and action steps for instructional coaching, professional development, and school-based initiatives.
  • Complete budget.
  • Add in your approximate carry-over in the correct spot.

Reminder that both your School LAND Trust and the TSSA Plan needs to be completed by this date of March 24, 2023.

If you have questions or concerns, please reach out to your AOS.
If you have technical issues, please feel free to contact Chris Westra at 801-567-8657 or Nadine Page at 801-567-8182.

Please see the link below for everything you need to know about “TSSA”.

TSSA Program

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Please take note of the following MANDATORY deadline:

2023-24 School LAND Trust Upcoming School Plan

Completion Deadline: March 24, 2023

Your school's 2023-24 LAND Trust Allocation can be found on the State Website. When you click on the "Upcoming Plan" your "Estimated Distribution for 2023-2024" can be found in the box "Funding Estimates" on the 6th line down “Estimated Distribution for 2023-2024. Do not end up with a negative estimated carry-over to 2024-2025.

  • Under "Action Plan Steps and Expenditures", please click on the provided button to input the budget allocations for that goal.
  • Add in what you will do if you have "Funding Changes". There are new guidelines from the State Office regarding this portion. Please see the tips provided in the link below.
  • NEW FOR THIS YEAR! Districts are required to distribute their own signature pages. Signatures may be collected on paper or digitally and copies should be provided to LEA leadership prior to approving the School LAND Trust Plans. A copy will need to be sent to Nadine Page (nadine.page@jordandistrict.org) as there is not a way to upload the signature file. A template is provided below. You can either use the hard copy and have SCC members sign at your meeting or make a copy of this Google Doc to use electronically.

I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under. 

Last Reminder: The 2023-24 TSSA Plan will also be due on March 24, 2023. Your TSSA Plan Link can be found HERE.

Please see the link below for everything you need to know about “Land Trust”.

School Land Trust Program

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The School LAND Trust program Final Report for 2021-2022 is now available for entry on the State website. Reports must be submitted on the School LAND Trust reporting site no later than Wednesday, February 28, 2023.

Final Report Expenditures will not be entered by the principal but will be displayed for response and explanation by the principal.

The 2023-24 Upcoming Plan cannot be submitted until the final report is completed, submitted, and finalized by the District Office. We will finalize reports as quickly as possible as you submit them.

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Teachers and other educators whose educator license will expire on June 30, 2023, are encouraged to begin the license renewal process by going to the USBE website. You may begin reviewing the videos and completing your renewal form; however, the following information has been given to us by USBE regarding licensure renewal:

We have discovered that the renewal feature of USIMS that was released this week is not working properly. We have turned off the feature and are working to remedy the situation as quickly as possible. We hope to have renewals up and running early next week.

Please refrain from directing your educators to renew until the feature is confirmed to be working properly and turned back on. We have updated the notification banner on USIMS.

We apologize for the inconvenience; we know that educators are anxious to complete this important task. We appreciate your patience and understanding.

The District HR Department will send you reminders in November, January, and March. A FINAL reminder will be sent to you in April as a 4th and FINAL NOTICE & NOTICE OF TERMINATION should you not receive your license renewal certification in CACTUS by June 30, 2023.

DON’T DELAY – START THE PROCESS NOW!

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Prior to the TEACHER TRANSFER FAIR on February 13th, principals may post available positions for the 2023-24 school year on a Google Form. Please click here to advertise your transfer openings for teachers and other licensed employees. This will allow teachers to view your postings prior to the Teacher Transfer Fair.

Teacher Transfer Fair Link 

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Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • February 15, 2023 $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward under “Employee Access”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check. Informing your principal/school administrator either verbally or in writing is not sufficient. See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

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Valued Licensed Employees:

The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSE RENEWAL
Teachers and other educators whose educator license will expire on June 30, 2023, are encouraged to begin the license renewal process starting February 1st by going to the USBE website.  You may begin reviewing the videos; however, license renewals cannot be submitted to the USBE before January 2023. The District HR Department will send you reminders in November, January, and March.  A FINAL reminder will be sent to you in April as a 4th and FINAL NOTICE & NOTICE OF TERMINATION should you not receive your license renewal certification in CACTUS by June 30, 2023.
DON’T DELAY – START THE PROCESS NOW!

LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • February 15, 2023        $200.00

 The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward under “Employee Access”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check.  Informing your principal/school administrator either verbally or in writing is not sufficient.  See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators.

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DATE:
February 1, 2023

TO:
Principals
Special Education Staff
School Secretaries

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Budget Closeout for the 2022-23 School Year

Please note that Special Education purchase orders/requisitions for the 2022-23 school year must be received by Monday, March 6, 2023 @ 5:00 p.m. Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the March 6th deadline. We will soon be providing each school secretary with a sheet of currently recorded purchase/reimbursement totals for the special education department at your school up through January 31, 2023.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

Staff will be notified of the new budget allocation amount prior to the start of the new school year. Keep in mind that new purchase orders/requisitions will not be processed until late July when all of the current year’s budgets have been closed out.

As you close out your budgets for the current school year, please note the following:

  1. All purchase orders/requisitions, should be routed through Amanda Hamblin in the Special Education Department.
  2. Use the following codes for Purchase Orders/Requisitions, P-Cards, and ECHECKS submitted through the year.

Coding for P.O.s/Requisitions, NPOs, P-Cards, ECHECKS:

FUND TYPE LOCATION PROGRAM FUNCTION OBJECT
10 E (School #) 1295 1090 Use object code

If you have questions regarding your Special Education budget, please contact Amanda Hamblin at (801) 567-8177.

Please review the Special Education Budget information that is attached below.

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Prior to the TEACHER TRANSFER FAIR on February 13th, principals may post available positions for the 2023-24 school year on a Google Form. Please fill out the Teacher Transfer Fair link to advertise your transfer openings for teachers and other licensed employees. This will allow teachers to view your postings prior to the Teacher Transfer Fair.

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Each year, the Utah Association of Elementary School Principals (UAESP) gives the Jordan Association of Elementary School Principals (JAESP) the opportunity to celebrate elementary principals for the great work they are doing in their schools. Principals may be nominated for awards in the following categories:

  • Rookie of the Year
  • Innovator of the Year
  • Community Leader of the Year
  • Student Advocate Principal of the Year
  • Instructional Leader of the Year
  • Principal Mentor of the Year

Recipients of the National Distinguished Principal of the Year and Assistant Principal of the Year have already been chosen and will be recognized soon.

If you feel that a principal has done exceptional work in one of these areas, we invite you to nominate them for an award through this survey.

All nominations are due Feb. 10, 2023. Please remember this is for elementary principals only.

The following principals are ineligible to be nominated because they have received an award during the last three school years:
Garett York, Theresa Christensen, Tiffany Smith, Ross Menlove, Megan Cox, Cherie Wilson, Odette Desmarais, Buddy Alger, Shauna Worthington, Courtney Titus, Bobbie Nixon, Jennifer Ludlow, Ann Pessetto, Laurie Goodsell, Suzie Williams, Ken Westwood, Aaron Ichimura, Amanda Edwards, Nick Hansen, Joel Pullan, Ronna Hoffman

After all nominations have been received, the JAESP board will present the awards to each recipient at their own school. Recipients will then be eligible for state-level awards in the same category through UAESP.

Thank you for taking the time to nominate exceptional elementary principals!

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The Conference will be held on March 23 & 24, 2023 at Utah Valley Convention Center in Provo. Registration fees for 1 administrator and up to 2 teachers per school will be provided by filling out this form by Tuesday, March 7, 2023. Please contact LeAnn Nelson for questions.

District office administrators and teacher specialists interested in attending may also sign up by filling out this form.

The 2023 Instructional Leadership Conference has an incredible line-up of speakers! See the attached information.

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DATE:
January 26, 2023

TO:
Principals
Special Education Staff

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator

SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines

Please review the Attached ESY Memo,  ESY Eligibility Facts, Tips and Documentation Guidelines carefully. IEP teams (including the parents) must consider all students for ESY services each year at the annual IEP. In order to afford parents the opportunity to exercise their due process rights, the process outlined is to be followed beginning January, 2023 to March 22, 2023.

  • Please read the entire memo to ensure proper implementation of all existing and new procedures.
  • Some procedures and documentation requirements have changed
  • Data for ESY should be current from this school year and reflect ongoing needs of the student.

The 2023 ESY Memo and forms will be available on the Special Education Forms website by 1/27/23.

If you have questions you can talk with your Teacher Specialist or reach out to Kristin Norris at kristin.norris@jordandistrict.org.

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District Special Education Staff,

Due to technical difficulties that we have experienced with EdPlan in addition to a meeting with the EdPlan group, it has been decided that  it would be in our best interest to switch back to Goalview for the time being. This switch will take place on Tuesday, January 17th. Please note the following:

  1. Progress Reports: Continue moving forward with progress reports for this quarter as previously planned. Click here for the template

  1. If possible, you should reschedule any meeting planned for Friday, January 13th until after the switch takes place. If you are unable to reschedule please make sure to download a hard copy of any generated documents from the meeting so that it can be uploaded to Goalview.

  1. Anything that has been created in EdPlan will be migrated over to Goalview in the next few weeks. This will be done at the district level.

  1. Both EdPlan and Goalview will be unavailable over the weekend. Goalview will be  available starting on the 17th.

  1. You will still be able to access EasyTrac as you did before using the link in Goalview. Everything that has been entered up to this point will still be there. You will not need to re-enter any information.

  1. New teachers will receive a condensed training in Goalview in the near future. Date and times will be forthcoming.

  1. For Kauri Sue Hamilton School and South Valley School please see your administrators for your process.

Thank you for your patience as we work on upgrading this system. We recognize that everyone has worked very hard to make this transition. Unfortunately, there are still some modifications that EdPlan needs to correct before the platform can meet the needs of our district.

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For those who don’t know about the UCET Conference, this is the annual, state-wide educational technology conference for teachers, coaches, and administrators. This fantastic conference is a wonderful opportunity to improve digital learning in your schools!

Digital Teaching and Learning (DTL) wants to ensure that one administrator, from each school, has the opportunity to attend the conference this March 14th and 15th. To that end, DTL is providing each school with a complimentary administrator registration. To apply for your complimentary registration, please fill out the form below. If you find you are unable to attend UCET, the registration may be transferred to another admin or educator in your building.

In addition to an administrator registration, DTL is also providing a complimentary registration for each digital coach (secondary)or instructional coach (elementary) in the district. For those in secondary, this also includes the required substitute for the days of the conference. Please use #5655 for the sub code. We are excited to have a huge presence at this year’s UCET Conference and can’t wait to strengthen the technology skills of our fantastic coaches!

You must apply by January 27, 2023 so we can secure your registration.

Apply for UCET 2023

Please contact Jared Covili, Digital Teaching and Learning Consultant, with any questions, jared.covili@jordandistrict.org.

UCET Flyer

 

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All elementary and middle school Safe Routes to School (SRTS) Plans are to be complete by Friday, January 20, 2023, to be implemented at the beginning of next school year.

An official Jordan School District SRTS Plan Form Google Doc has been created for each school and was shared with school administration in November 2022. Please manage the plan exclusively as a digital Google document. Please do not print and submit as a hardcopy if possible. The city engineering and police departments have been granted access to these same Google docs online.

Click HERE for the Utah Department of Transportation (UDOT) Online Map.

All school walk route maps and route text descriptions (under Public Notes tab) must be developed, updated and submitted each year on the UDOT online mapping Website.

See plan form for details.

If you change the username and password login information for your school, please notify us so that we can keep a record.

City Review Meetings
A virtual review meeting date is being scheduled with each city. School appointments with each city will be scheduled in alphabetical order by school name. You will be notified soon of the appointment date and time.

Please contact us with questions, or concerns:
Curtis Hagen, Staff Assistant of Auxiliary Services, 801-567-8752,
curtis.hagen@jordandistrict.org
Jeff Beesley, Risk Management Coordinator, 801-567-8876,
jeffrey.beesley@jordandistrict.org
Lance Everill, Emergency Operations Manager, 801-567-8623,
lance.everill@jordandistrict.org
Judy Bird, Administrative Assistant, 801-567-8625,
judy.bird@jordandistrict.org

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Please submit all school allocation budget transfer forms to Natalie.Grange@jordandistrict.org, no later than January 31, 2023.  Budget transfers for this school year cannot be made after January 31.

The budget transfer form is attached.