Jordan School District
DATE:
January 17, 2019
TO:
Principals
Special Education Staff
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator
SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines
Attached are the guidelines for determining a student's eligibility for Extended School Year Services. Please review these Time Sensitive documents carefully.
DATE:
Friday, January 4, 2019
TO:
All Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2018-19 UEPC School Climate Survey Preview Links
Jordan District is administering the 2018-19 UEPC School Climate Survey between February 4h and March 15th, 2019. The Evaluation, Research & Accountability Department submitted the licensed educator faculty lists you verified back in November 2018 to the Utah Education Policy Center. UEPC is now finalizing surveys for your school. Please conduct a final preview of the survey by Friday, January 18, 2019, to review the list of licensed educators at your school to make sure the list is complete and accurate.
Please follow the links below to preview the surveys:
Faculty and Staff:
Parent:
Student:
When you get to the list of educator names for each survey, please read through the list carefully. If there are any names that need to be changed (for example, names are misspelled or not what the educator uses, educators have been added or replaced, etc.), please contact Ben Jameson (ben.jameson@jordandistrict.org) with the necessary changes. If possible, please provide CACTUS ID numbers for educators that need to be added. Also, please email Ben Jameson if there are no changes that need to be made.
UEPC will make changes to individual school surveys through Friday, January 18, 2019. Once the surveys go live, UEPC will not be able to make any changes to your faculty lists.
APPLICATION PROCESS:
Applications open Tuesday Jan. 1, 2019 and are due by 11:59 pm Monday, Feb. 4, 2019
**Review the Rubric & Application Examples**
Principals:
February 19, 2019 is set aside for “District Day on the Hill” at the Utah State Capitol. This is your chance to showcase the great things happening in your school. If you have any student-led interactive displays or performances you wish to spotlight, in the Capitol Rotunda, this is a great opportunity. Please contact Mike Anderson, x88167 or Nadine Page, x88186, if you are interested in attending. Applications are due by January 12, 2019.
Thank you!
Please see document below for important dates and reminders.
DATE:
December 19, 2018
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for October, November, and December 2018
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.
Please photocopy the selected elements and send to Accounting by January 25, 2019.
Please include:
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Laura Finlinsoon, Administrator of Schools
Lisa Robinson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Doree Strauss, Administrator of Schools
DATE:
December 19, 2018
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for December 31, 2018
Please send the following information for each bank account balance as of December 31, 2018 to Accounting by January 25, 2019. If you have multiple bank accounts, please list each account separately.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Laura Finlinsoon, Administrator of Schools
Lisa Robinson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Doree Strauss, Administrator of Schools
Classroom TECC kits have been delivered to every school in JSD. A hearty kudos to Mark Raines, Dave Erickson and Brenda Veldevere for their efforts in making that happen. Included with the delivery of the classroom TECC kits were the following two forms.
Thank you to those schools that have distributed the kits and submitted Your School’s TECC Kit Assignment Sheet to Judy Bird at Facility Services. Those of you that have not yet submitted Your School’s TECC Kit Assignment Sheet to Judy, please do so by Friday, January 11, 2019. You may either email a copy of the distribution form to Judy at judy.bird@jordandistrict.org or send the form via district mail to Judy Bird, Facility Services, at the ASB.
Feel free to contact Judy with any questions you may have at 801-567-8858.
Thanks for your cooperation and have a happy holiday season.
Middle and Elementary School Principals:
Our office has received several inquiries regarding the process and timeline for schools to begin working on their Safe Routes Utah plan (formerly SNAP) as a result of the boundary changes.
We recognize that while some of our elementary schools were not affected by MOAB, many of our schools were. In consulting with Info Systems and the Department of Transportation, those schools that were not affected by MOAB may begin working with their School Community Councils to approve the 2019-20 Safe Routes Utah plan (we’ve actually had a few schools already submit their plans).
Schools that were affected by MOAB can expect to have revised attendance boundaries ready by January 7, 2019. Revisions to your school’s walk boundary will come from the Department of Transportation and should be ready by mid-January. Due to the time required to complete this process, we will extend the deadline for submitting Safe Routes Utah plans to Friday, February 8, 2019.
Once you receive the revised attendance and safe walking boundaries for your school, we would encourage you to begin meeting with your SCC to develop your school’s 2019-20 Safe Routes Utah plan as soon as possible.
Thanks for your cooperation.
DATE:
Thursday, December 6, 2018
TO:
Elementary School Principals
Middle School Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
RISE Summative Technology Readiness Check
Each year, school computer specialists and test coordinators work together to ensure that all the computers used for RISE testing are in good working order and updated with the latest testing browser. If you are thinking of doing more testing on your wireless network, it’s crucial to check that your network can accommodate all those tests going on at the same time. Please contact your school’s computer specialist and make arrangements to complete this check by Friday, December 21, 2018.
Please include the following in your RISE Summative System Readiness Check:
DATE:
Thursday, December 6, 2018
TO:
All Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Self-Reported Indicators for the 2017-18 School Accountability Report Card
Please see memo below. Submissions for self-reported indicators are due on Friday, February 22, 2019.
Please see document below regarding upcoming events and opportunities along with deadlines.
DATE:
December 6, 2018
TO:
All Principals
FROM:
Cheryl Matson, Director of Insurance Services
SUBJECT:
Volunteer Hours
Volunteer reports need to be submitted to Insurance Services.
Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period from August 1, 2018 to November 30, 2018.
Please complete this form and return it to
Cheryl Matson, Director of Insurance Services by
December 21, 2018.
DATE:
December 3, 2018
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Budgeting
SUBJECT:
December 2018 Budget Transfer Request
If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Derek by January 4, 2019. If Derek does not receive this back from you by January 4, 2019, Derek will assume no transfer is requested. The next opportunity to make such a transfer is June 2019.
Don't forget to opt out of your district printed W-2 by going to Skyward's Employee Access by midnight on December 16, 2018.
Opt out and win one of many prizes! A drawing for the prizes will be held on December 17th and employees will be contacted if they win.
All Elementary and Middle School Principals:
It's that time of year, once again, to start the process of developing your school's Safe Routes Utah Plan (formerly known as SNAP Plan). The Safe Routes Utah Plan form is attached, as well as a link to your school's municipal representative. Due to recent changes to JSD boundaries, your school's municipal representative would like to be included in the initial planning process. As you work with your school's safety team and school community council, please invite your municipal representative to the planning/SCC meeting.
The Safe Routes Utah Plan is a fillable form that must be downloaded.
Safe Routes Utah Plans for schools in the cities of Bluffdale, Herriman, Riverton and South Jordan are due by Friday, January 18, 2019.
Safe Routes Utah Plans for schools in the City of West Jordan are due and will be signed at the Auxiliary Services Building (ASB) auditorium, Thursday, February 21, 2019 at 1:00 p.m.
Don't hesitate contacting Ron Boshard at ron.boshard@jordandistrict.org or at ext. 8-8876 with any questions you may have. For assistance with your school's Safe Routes Utah mapping software, contact Stacy Allen. Her contact information is included on the Municipal Representatives document (refer to link).
Thank you for all you help in identifying families to receive a Thanksgiving Heroes meal. There are PLENTY and I really mean PLENTY of meals available. Don't leave anyone out. At this point, you can send us 50 or more families and they would get a Thanksgiving meal.
To date, only 25% of the allotted Thanksgiving dinners have been filled for our district. What a blessing it will be for our most deserving children to have a meal on Thanksgiving day. Thanks for you help.
DATE:
November 5, 2018
TO:
All Middle and High School Head Financial Secretaries
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Jason Mott, Accountant/Internal Auditor
SUBJECT:
2018 W-9 Forms 1099 Information
