Category: Middle School Deadline

Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period of December 1, 2021 to March 31, 2022.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by April 30, 2022.

The district will not be renewing data services to the mobile Internet hotspots in the district’s Loaner Kajeet Program when they expire on June 30, 2022. Instead, these devices will be available for schools to request on a permanent basis. Any school doing so will be responsible for acquiring data services for those devices. It should be remembered that these devices were granted to the district specifically for use by students who do not have adequate Internet service in their homes. If you have an interest in permanently receiving any of these devices for your students, please contact Mark Sowa in Information Systems, at mark.sowa@jordandistrict.org, or at 801-567-8392.

Please take note of the following MANDATORY deadline:

2022-23 School LAND Trust Upcoming School Plan
Completion Deadline: March 25, 2022
Your school's 2022-23 LAND Trust Allocation can be found on the State Website. When you click on the "Upcoming Plan" your "Estimated Distribution for 2022-2023" can be found in the box "Funding Estimates" on the 6th line down. This is your actual distribution.

• Do not end up with a negative estimated carry-over to 2023-2024.
• Under "Action Plan Steps and Expenditures", please click on the provided button to input the budget allocations for that goal.
• Add in what you will do if you have "Funding Changes". Remember that if it's listed here you won't need to do an amendment if you have extra money that you need to spend. (See tips and hints below for some suggested wording.)
• REMEMBER THE LAST STEP, go into Council Membership & Signature Form and click to send the emails to your SCC members.

I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under. 

Last Reminder: The 2022-23 TSSA Plan will also be due on March 25, 2022. Your TSSA Plan Link can be found HERE.

The final version of the 2022-23 TSSA Plan is due to be completed in your School Planning folder by March 25, 2022. Your budget allocation can be found on the "TSSA Plan" tab.

The JSD Board’s TSSA Framework establishes three priorities schools are to use in developing a TSSA Plan. The priorities include coaching, professional development, and school-based initiatives.

Each school has a personally-created School Planning folder in Google Drive that includes both last year’s and this year’s plans. TSSA Plans and the School Planning Folder can be accessed from 2022-2023 School Planning Tools. Following the School Planning Tool will ensure compliance with TSSA requirements.

The first tab in the School Planning Tool labeled “TSSA Overview and Checklist” provides guidelines and a checklist for completing plans. A quick checklist is provided below. The actual plan is found in the tab labeled “TSSA Plan.” 2022-2023 allocations are pre-loaded into each school’s plan.

Quick TSSA Plan Checklist

• Share planning tool if desired. (Currently only principals have editing access.)
• Summarize 2021-2022 TSSA Plan. (Focus on implementation and growth if limited data is available.)
• Review data. (Review data that is available.)
• Determine school goal(s) for 2022-2023.
• (TSI Schools) Complete TSI data review, identify needs, and create goal(s).
• Record plans and action steps for instructional coaching, professional development, and school-based initiatives.
• Complete budget.
• Add in your approximate carry-over in the correct spot.

Reminder that both your School LAND Trust and the TSSA Plan needs to be completed by this date of March 25, 2022.

If you have questions or concerns, please reach out to your AOS.
If you have technical issues, please feel free to contact Nadine Page 801-567-8182 or Chris Westra at 801-567-8657.

Please take note of the following MANDATORY deadlines:

2020-21 School LAND Trust Final Report
Completion Deadline: February 28, 2022
Note: The column labeled "Amended Expenditures (entered by the school)" CANNOT be changed. Please ignore this column. The actual expenditures were provided by our Accounting Office to the State according to what you spent during the 2020-21 school year. Please complete this report, by the listed deadline, so the plans can be approved in a timely manner. After which you will be able to submit the 2022-23 Upcoming Plan.

Principal Assurance for 2021-22
Completion Deadline: February 28, 2022
This wasn't working in the fall so some of you may have completed this back in October, others have not. Please go into the "Council Membership & Signature Form" and check to see if you selected the date when the training was completed and then did the digital signature. If yours is not finished, please add in the date and your digital signature.

2022-23 School LAND Trust Upcoming School Plan
Completion Deadline: March 25, 2022
Your school's 2022-23 LAND Trust Allocation can be found on the State Website. When you click on the "Upcoming Plan" your "Estimated Distribution for 2022-2023" can be found in the box "Funding Estimates" on the 6th line down. This is your actual distribution.

New Information: You cannot submit your 2022-23 School LAND Trust plan until after your 2020-21 Final Report has been finalized. The final reports will be finalized as quickly as possible to enable you to get the 2022-23 Upcoming School Plan submitted. 

• Do not end up with a negative estimated carry-over to 2023-2024.
• Under "Action Plan Steps and Expenditures", please click on the provided button to input the budget allocations for that goal.
• Add in what you will do if you have "Funding Changes". Remember that if it's listed here you won't need to do an amendment if you have extra money that you need to spend. (See tips and hints below for some suggested wording.)
• REMEMBER THE LAST STEP, go into Council Membership & Signature Form and click to send the emails to your SCC members.

I can't stress this enough------please use the correct categories for the expenditures as you add them to your goals. They need to be distributed correctly. Don't put everything under salaries/benefits. Call Nadine Page (x88182) if you have questions of what category it should go under. 

Last Reminder: The 2022-23 TSSA Plan will also be due on March 25, 2022. Your TSSA Plan Link can be found HERE.

 

Please note that Special Education purchase orders/requisitions for the 2021-22 school year must be received by Tuesday, March 1, 2022 @ 5:00 p.m. See the attached memo for details.

Please remember the following:

• Budgets are not carried over from one year to the next.
• Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
• Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the March 1st deadline. We will soon be providing each school secretary with a sheet of currently recorded purchase/reimbursement totals for the special education department at your school up through January 31, 2022.
• When ordering supplies, follow Skyward procedures.
• Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

DATE:
January 7. 2022

TO:
Principals

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator

SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines

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Please read the attached memo and qualifying document for updates and current information.
Data for ESY should be current from this school year and reflect ongoing needs of the student.
The 2022 ESY Memo and forms are now available on the Special Education Forms website.

If you have questions you can talk with your Teacher Specialist or reach out to Kristin Norris at kristin.norris@jordandistrict.org

We are looking for both teachers and paras that would be interested in working our ESY program to make it successful for our students who attend. Please share the Employee application found on the forms page with the paras you work with and contact Kristin with questions.

Thank you.

DATE:  
January 5, 2022

TO: 
All Elementary, Middle, and Traditional High School Principals

FROM:  
Daniel Ellis, Director of Accounting, Budgets, and Audits

SUBJECT:  
January 2022 Budget Transfer Request

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If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the form below, sign and return to Natalie Grange in Accounting by January 31, 2022. If Accounting does not receive this back from you by January 31, 2022, we will assume no transfer is requested. The next opportunity to make such a transfer is July 2022.

Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from August 1, 2021 to November 30, 2021.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by December 22, 2021.

DATE:
November 15, 2021

TO: 
Principals
Special Education Teachers (Resource & Cluster)

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Dynamic Learning Maps (DLM) Testing Checklist

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Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students for the 2021-2022 school year. Please complete the required training and items from the checklist. Please return a copy of your certificate that indicates you have completed the online training as well as your checklist to the District Office by Friday, January 28, 2022. This form is also available online at Forms for Special Education Staff on the Special Education website.

If you need help completing any portion of this checklist, please contact the Teacher Specialist assigned to your school. If you are new to Jordan District and previously have administered the DLM in a different district please let me know so that we can get your user name moved over to Jordan School District.

NEW ADMINISTRATORS OF THE DLM : There will be a half day training to teach you how to administer the DLM.  Friday, December 3, beginning at 1:30-3:30 p.m. This will be held virtually. I will send a link to those of you who need to attend this training.  Look for emails from me with directions of things to do prior to our December 3rd training.

Please direct any questions or concerns to Jen Birrell at 801-567-8905 or jennifer.birrell@jordandistrict.org.

Elementary teams submit your information to Jen Birrell
Secondary teams submit your information to Lucia Evans