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Category: Middle School Action Required

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Administrators: Please share the attached flyer with those in your building who might be interested in becoming a principal.

Apply by August 19, 2022 at the BYU Aspiring Principals Academy page

 

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DATE:   
May 20, 2022

TO:  
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists

FROM:        
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:   
Updated Extended Year for Special Educator Stipend Days 2021-22

A specific group of special educators were allowed to work up to 4 additional days for the 2021-22 school year. Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete a survey to be paid for those days. After you have completed working the days, simply click on the link in the attached memo to start the survey. This link will open on June 7, 2021 at 7am and will remain open until June 30, 2022 at midnight. Please remember you cannot enter the days you already worked and were paid for in the fall. Submitted days must be worked between June 7-20, 2022.

Attached is the memo with the instructions and the FAQ sheet.

 

 

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DATE:
May 19, 2022

TO:  
School Principals and Administrative Assistants

FROM:  
Administrators of Schools

SUBJECT:
Principal Year-End Check Out Materials for 2021-22

Attached is the list of all forms and items to be completed for principal check out.

  • Items highlighted in yellow will be reviewed at check out with your Administrator of Schools.
  • Items highlighted in green require you to bring the requested items to your checkout.
  • Forms provided by the District for principal check out are included with this JAM.
  • You should turn in one completed copy of each form and keep a copy on file in your school for easy reference as you prepare the check out for the next school year.

If you have any questions, please contact your Administrator of Schools’ administrative assistant.

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Junteenth, also known as June Nineteenth, is a holiday that marks the day in 1865 when Union troops arrived in Texas more than two years after President Abraham Lincoln signed the Emancipation Proclamation to tell remaining enslaved African Americans that the Civil War had ended and that they were free. The holiday has been celebrated by Black Americans since the late-19th century.

Juneteenth has been celebrated in Utah for the last 33 years in the African American community. There are events, flag raising ceremonies, picnics, and many more. Please share the information with your school community and students.

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DATE:  
May 13, 2022

TO:  
Principals
All Certified Special Education Staff

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:   
Year-End Checkout for Special Education

The items listed in the attached memo need attention as you prepare to close out the 2021-22 school year. Any questions or concerns that arise should be directed to your school’s Teacher Specialist for clarification.

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Administrators,

This is in regards to the message you heard from Tami Pyfer on Tuesday. She is asking for information on any year-end concerts or events that she can pass along to City Council members. She is starting these visits next week and would love to have something to pass along as part of her visits.

A Google Folder has been created. Each level is listed. When you open it there is a spreadsheet. At the bottom of each spreadsheet are tabs. One for each school. It's really simple. List the date and the activity. Anything from now to the end of the year. Thank you!

LINK TO THE GOOGLE FOLDER - 2021-22 End-of-Year School Events

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The Special Education Summer Conference for the 2022-23 school year will be held on Wednesday, August 3, 2022 at Elk Ridge Middle School. Check in begins at 7:30am and the conference begins at 8:00am. Attendees will receive a $150 stipend.

All Certified/Licensed Special Education staff and school administrators are invited to attend. Please register on JPLS (click here) before August 1st. Course and Session information are on the attached flyer. If you have any questions or concerns please contact your teacher specialist.

For those who are new this year and will not have access to JPLS to register prior to the conference, Susan and Robin, the New Teacher Induction Specialists will provide us with a list of who will be attending. Please work with them to ensure you are on their list.

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Please advise your staff that Insurance Open enrollment for this year is May 15 - June 15 for a September 1, 2022 Effective Date.  

Let your staff know that they need to receive confirmation that they have gone in and updated or verified that everything is correct on the InfinityHR online enrollment system. Attached are the Open Enrollment Highlights.

InfinityHR/Arcoro (click here to access account) will be used for all benefit eligible employees to make benefit elections offered at Open Enrollment and for newly eligible employees. All benefit eligible employees should log into the online system to verify dependents, beneficiaries and benefit elections. Included in the attached Open Enrollment Highlights are online enrollment instructions.

The following changes may be made during the open enrollment period.

  • Enroll in a new insurance plan
  • Change or cancel an existing insurance plan
  • Add or cancel members from an existing plan
  • Flexible Spending election (new elections must be made each year you wish to participate)

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With only one month left of the 2021-22 school year, it is time to hold the last fire evacuation drill and any other drills that still need to be conducted. Be sure to report all drills, related meetings and notes from actual emergencies, using the link: 2021-22 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS Form on Google Drive. Use the Jordan School District Incident Command Manual for planning, conducting drills and preparing for emergencies, link: Incident Command Folder on Google Drive.

If you have any questions regarding what drills your school has conducted this year Judy Bird in the Risk Management Office can provide this information: 801-567-8625, judy.bird@jordandistrict.org.

Please contact Emergency Operations Manager Lance Everill with questions: 801-567-8623, lance.everill@jordandistrict.org

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DATE:       
May 5, 2022

TO:     
All administrators

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT:  
You’re invited to attend a Prevention Planning Party!

Our Health and Wellness team will be offering additional prevention planning parties (also known as workshops) for school leaders and their teams at the ASB Auditorium on the following dates and times. We will be using the District’s prevention planning guidelines to support your school’s planning.

  • May 17th, 8:30-11:00 OR 12:30-3:00
  • May 19th, 8:30-11:00 OR 12:30-3:00
  • May 25th, 8:30-11:00 OR 12:30-3:00

Use this link to sign up!

This prevention planning workshop is an opportunity to communicate to your school community all of the great things that your school does to care for your students! The intended outcome of the workshop for attendees will be a completed, concise, clear prevention plan for their school that highlights their unique approach and follows District and State guidelines. If you would like to make alternate arrangements for prevention planning, please reach out to McKinley Withers (801-567-8245 mckinley.withers@jordandistrict.org)

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DATE: 
May 5, 2022

TO:  
Principals
Administrative Assistants
Secondary School Registrars

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Permanent Records – Transfer Processes and Procedures

Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before

June 10, 2022. This record transfer MAY NOT be done through secure district mail if the quantity of records being sent from one location to another is greater than ten (10) total files.

The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used.

Dead files that did not earn high school credit should be kept at the school of origin for three years post-separation before destruction. Dead files that earned high school credit should be transferred to the boundary high school for retention with other files of the same cohort.

General Permanent Record Transfer Procedures (Policy AS61):

  • A parent release is not required when transferring student records from one school to another.
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through 8.
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District.  The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

Published on

DATE:    
May 5, 2022

TO:    
Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:    
Entering Attendance in Skyward for the Last Six (6) Days of the School Year

Please see the memo below.

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DATE:
April 7, 2022

TO:  
Jordan District Administrators, Directors

FROM:  
Michael Anderson, Associate Superintendent
Administrators of Schools

SUBJECT:  
Time Schedule for the Last Day of School

Please review the attached memo carefully for your school dismissal time, and convey this information to your students and parents.

Published on

DATE:      
April 7, 2022

TO:   
All Principals / Department Directors / School Administrative Assistants

SUBJECT:    
Requests for 2022-2023 Special Calendars – Licensed Only

Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2022-2023 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.

A list of licensed employees at your school/department location who are currently on a special calendar for the 2021-2022 contract year will be emailed to you for review on Friday, April 8th, 2022. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.

Criteria for determining if an employee requires a special calendar:

  • 187 Modified/207 Modified-educator who is less than a 1.0 FTE working a schedule that is modified by hours per day or number of days during the week (i.e. .50 FTE working 8 hours every other day, for example)
  • Multiple Location Employees - employees split between two or more locations.
  • Elementary Job Shares

If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Senior- Mai Vang, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.

Instructions for Special Calendar Requests:

  1. Principals set up a meeting with employee(s) who meet the criteria for a special calendar. Attached is an optional email template that can be modified to fit each employee; however essential information should remain unchanged.
  2. Collaborate with each employee and complete the appropriate calendar for any/all licensed employee(s) on a special calendar found on the HR Connection. These calendars are fillable and will self-calculate.
  3. Print the completed calendar, sign and obtain signatures from the employee(s).
  4. Return the original calendar to the Human Resource Department by May 6, 2022 for processing.
  5. If a licensed employee will not continue on a special calendar, an online change form must be completed at the school/department and submitted to the Human Resource Department in Skyward.

Important Reminders:

  • Special Calendars may only be changed twice per contract year. Revisions must be pre-approved and signed by the principal/director.
  • Special calendars must be followed as outlined. If a calendared day is missed, the appropriate allocated leave time must be entered in Skyward for that day. (The calendar has a calculator to assist with time entry.)
  • Trade days are problematic and require a change to the employee’s special calendar, written approval by the supervisor, and notification to an HR Administrator, prior to taking leave or modifying their calendar.

Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Mai Vang, HR Assistant Senior, at (801) 567-8228.

An abbreviated version of this memo was included in the April 2022 HR Connections, which can be viewed at https://employment.jordandistrict.org/hr-connections-newsletters/.

JL/jo

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School/Department Administrators:

Would you like more training on Frontline recruiting for licensed applicants?

In April, the HR Administrators will be providing additional training opportunities for principals, assistant principals and administrative assistants. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below. Space is limited in each session. Additional sessions will be added as needed.  

Frontline Training Schedule for Appointments

Also available on HRConnections and HRAdminOnly are the training videos and tutorials. Contact Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

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ESSER funds will cover up to two weeks of summer school.

  • Elementary School Dates and Times: June 13 – 24, 2022
    • Suggested Structure:
      • A two-week session
      • 3 – 5 days a week
      • 9:00 AM - 12:00 PM
      • Start and end times need to be coordinated with middle and high schools for transportation.
  • Middle School Dates and Times: June 13 - 24
    • A two-week session
    • Monday - Friday, 8:30 - 12:00
    • Secondary school summer programming will provide credit recovery courses for students.
  • High School  Dates and Times: June 13 - 24
    • A two-week session
    • Monday - Friday, 9:00 AM - 3:35 PM
    • Secondary school summer programming will provide credit recovery courses for students.
  • ESSER funds will cover the cost of up to 16 teachers and/or counselors, or ESPs. Teachers will be paid 1-hour of prep/planning for each day if they are present during the day. All 16 employees may receive up to 8 hours of preparation or recruiting time that is worked off contract time prior to the first day of summer school.
  • Steps to paying employees: 1) Please list all certified and educational support personnel (ESPs) who will be getting paid for summer school by May 1st on the appropriate tab in the ESSER worksheet so they can be entered into True Time. 2) Instruct all employees who are recruiting students or preparing for summer school to log their hours in True Time before summer school begins. Record hours worked during summer school in True Time.

  • ESSER funds will cover transportation costs if bussing is available. Please contact Bev Griffith if you are interested in bussing: beverly.griffith@jordandistrict.org
  • Schools are responsible for submitting a report on efforts to measure and address learning loss. To submit the report: Fill in information in the Elementary “Pre/Post Report” or Secondary "Credit Recovery" tab by July 1st. This information constitutes your report.

To access ESSER summer school folders:

High Schools

Middle Schools

Elementary Schools

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The following are important due dates. 

All UETS-based JPAS evaluations (Provisional & Career) are due by April 22, 2022. This includes all signatures, special education pieces, and uploaded SLOs with data and stakeholder input. 

All interim end of the year reflections are due by May 31, 2022. The requirements for the end of the year interim include:

  • Reflection on three required goals (My Folder - Tasks - Go to Form)
  • Upload SLO with data and stakeholder input (My Folder - Evidence - Add Artifact)
  • To view previously written goals go to My Folder - History - View 

Education support evaluations are due by May 31, 2022. These are completed on Skyward. If you have questions about the ESP evaluation please contact USER. 

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DATE: 
Thursday, March 31, 2022

TO:   
All Middle School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Spring 2022 Summative Testing Reminders

School administrators are encouraged to share the following information with their RISE-tested and Utah Aspire Plus-tested teachers.

Please see the memo below.