Jordan School District
You are invited to the Learning Edge Conference on November 9, 2021, at the Provo Marriott Hotel. The theme is “Leadership: Tools for Today.” The conference will provide sessions addressing innovative leadership, community connections, and creativity. See attached flyer for more information.
DATE:
Thursday, October 14, 2021
TO:
Middle School Administrators
High School Administrators
FROM:
Shelley Nordick, Ph.D, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2021-22 Stakeholder Input Survey Preview and Administration Materials
Jordan School District will be administering its own student, parent, and faculty/staff stakeholder input survey this year. The student survey will be administered to all students in grades K-12. The survey window opens Monday, November 1, 2021, and closes Friday, November 19, 2021. At the beginning of October, schools were sent a list of licensed educators and licensed support staff at your school and were asked to submit any changes to that list. Those verified and updated lists have now been added to the Stakeholder Input Survey. If schools have hired licensed faculty since October 8, 2021, please contact Evaluation, Research & Accountability as soon as possible so that we can update your school’s surveys.
To prepare for, and administer, the 2021-22 student, parent, and faculty/staff stakeholder surveys, please make sure the following activities are completed for each of the stakeholder input surveys:
Student Survey
Faculty/Staff Survey
After the survey window opens, individual licensed faculty and classified staff will receive an email from the district with a link inviting them to participate in the Stakeholder Input Survey. Principals may consider notifying teachers and staff that such an email will be forthcoming. School administrators will also receive the link to the faculty survey that they can distribute to school personnel as needed.
Parent Survey
After the survey window opens, parents will receive an email from the district with a link inviting them to participate in the Stakeholder Input Survey. Schools may wish to send out a Skylert and post the link to the parent survey on school websites. School administrators will receive a link to the parent survey that they can distribute to parents as needed.
School administrators may preview the surveys by using the links below. We would ask that school administrators verify that all of the licensed classroom teachers and licensed support staff show up in the survey for your school. If the survey is missing a licensed educator, please email Ben Jameson at ben.jameson@jordandistrict.org as soon as possible with the educator’s full name and position description (licensed classroom teacher or licensed support staff). Once the survey goes live, we will not be able to make any changes to the survey.
Student Surveys:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_9vlEt5ySWrfS2jk
Parent Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_cCjRHbpUfQqcgm2
Faculty Survey:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_eRlNQk8FsnOwVq5
Please direct any questions or concerns regarding the Stakeholder Input Survey to Ben Jameson in Evaluation, Research & Accountability.
DATE:
October 8, 2021
TO:
Principals
All Special Educators and Related Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 8, 2021
Updating SCRAM for December 1 Funding Count
We are fast approaching our December 1 SCRAM count deadline. Special Education Resource and Cluster Team Leaders will soon receive a SCRAM report via Move-It of all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If a correction needs to be made, a new scram document should be submitted.
All Corrections and SCRAM reports are Due:
By 5:00 p.m. on Monday, November 8, 2021
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data. Your timely and accurate response is critical! Thank you for all your efforts to get us the correct information in a very short time period.
Additional Incident Command System training is available for anyone in Jordan School District that has a key role in conducting drills and responding to emergencies, such as administrative assistants, custodians, campus monitors, school resource officers, etc. This will be a refresher on the Incident Action Plans basics, a general review of response roles, and a chance to ask questions and dialogue.
The same course is available either in the morning, or in the afternoon for your convenience. It will be led by Emergency Operations Manager Lance Everill.
Auxiliary Services Building
Entrance C
Presentation Room C100
Wednesday, October 27, 2021
8:30 a.m. – 10:00 a.m.
or
1:00 p.m. – 2:30 p.m.
Please register using JPLS: Link
Relicensure: 1.5 credit hours/points
Questions, contact: Lance Everill 801-567-8623, lance.everill@jordandistrict.org
Elementary focus: Wednesday, 11/3, 9-11 AM and 1-3 PM
Each training will be held at the ASB Auditorium and is capped at 50 participants. Please register at the link below:
School/Department Administrators:
Effective October 1, 2021, all licensed job postings must be submitted and posted using Frontline (Recruiting/Hiring).
ESP and Miscellaneous positions have been posted on Frontline since July 1, 2021.
We will be providing additional training opportunities for administrators in October. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below. Space is limited in each session. Additional sessions will be added if needed.
Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.
Sincerely,
Human Resources
Date: October 7, 2021
To: Administrators
From: John Larsen, Business Administrator
Sarah Palmer, Director of Payroll
Subject: True Time Access from Home
Effective October 11, 2021, recording and submitting True Time from home will no longer be accessible. As always, employees will still be able to view their True Time status and history from any location with Internet access.
If you have special circumstances where an employee at your school or building needs access from home, please complete and email the following form to sarah.palmer@jordandistrict.org. This form will be available for future use on the Payroll Department’s webpage.
Thank you.
JSD SPED Compliance Dashboard Protocol 2021-2022
| School Team Leader Compliance Google Sheet Reporting Due Date | Teacher Specialist Verification &
Dashboard Input Due Date |
Date Updated Compliance Data will be on Tableau for Administrators |
| September 27, 2021
October 4, 2021 |
September 30, 2021
October 6, 2021 |
October 1, 2021
October 8, 2021 |
| October 27, 2021 | October 29, 2021 | November 1, 2021 |
| November 23, 2021 | November 30, 2021 | December 1, 2021 |
| December 15, 2021 | December 17, 2021 | January 3, 2022 |
| January 27, 2022 | January 31, 2022 | February 1, 2022 |
| February 25, 2022 | February 28, 2022 | March 1, 2021 |
| March 28, 2022 | March 31, 2022 | April 1, 2022 |
| April 26, 2022 | April 29, 2022 | May 2, 2022 |
| May 27, 2022 | May 31, 2022 | June 1, 2022 |
Date: September 24, 2021
From: Special Education Department
Subject: Paraprofessional Training Courses
Basic Paraprofessional Course
All special education paraprofessionals that are new to the district (As of the 2021-22 school year) must take the Basic Paraprofessional Course. This course aligns with the Utah State Board of Education Paraprofessional Handbook on the critical understandings for a paraprofessional. It is a 5-hour Canvas course that the paraprofessional should complete off contract time. They may receive payment for up to 5 hours and will have 3 months to complete the course from the date they are invited to the Canvas course. Payment for the course follow verification of course completion.
Advanced Paraprofessional Course
All paraprofessionals that are assigned in a support classroom or special school must take the Advanced Paraprofessional Course. The objectives of this course focus on additional information on behavior, data collection, instruction, and the application of the coursework in their placement. This is a 35-hour course, with 20 hours of coursework on Canvas outside their school day and 15 hours of practical project. The para will get paid an hourly rate for up to 20 hours for the off-contract coursework. They are not eligible for payment for the 15-hour practical project because that time will occur during their contract time. It is anticipated that the completion of this course should take place over an extended period of time, but must be completed within six months of the date of the invitation to the course. Paraprofessionals will receive payment for the course and credit of completion after receipt of their timecard and verification of course completion.
*Paraprofessionals that have completed both courses and have worked for the district for at least one year may be eligible for a lane change from Lane 2 to Lane 3 if they meet the highly qualified requirement. Lane change requests must include the Lane Change form (attached in the Canvas course Completion Module) and a copy Certificate of Completion that the paraprofessional will receive via district mail after verification of course completion. The lane change request and certificate of completion should be emailed to Amanda Hamblin at amanda.hamblin@jordandistrict.org.
Goalview Paraprofessional Training
Secondary clerical paraprofessionals must complete the Basic Canvas course and the Paraprofessional Goalview training course before they are given access to Goalview.
Registration for All Courses
To register for any of the paraprofessional courses, the paraprofessional’s supervising teacher or team lead should email Malynda Tolbert at malynda.tolbert@jordandistrict.org with the paraprofessional’s name, school, assignment (e.g., cluster paraprofessional, resource paraprofessional, clerical paraprofessional), and the course that the paraprofessional should be registered. The paraprofessional will get a Canvas email invitation and an invitation from Malynda within 48 hours of the request. The supervising teacher or team lead will be cc’d on the invitation.
The District website will be down for scheduled maintenance on Saturday, Oct. 9 from 1 - 10 p.m. This maintenance will only affect the main District website. Department and school websites as well as online services such as Skyward will not be effected.
You can go to websites.jordandistrict.org to access most of the features of the website. The full site, including documents and forms, will be available when the maintenance has concluded.
Administrative Leadership Conference - August 2, 2022 - To be held at Mountain Creek Middle - All Administrators
Principal Meeting - August 4, 2022 - To be held at the ASB - Principals only
District-wide Professional Development Day - August 11, 2022 - To be held at the Mountain America Exposition Center - For all licensed employees
The final session of the optional training for office and administrative staff of schools and District offices will be held Thursday, October 14, 2021, beginning at 8:00 a.m. There is space available for an additional 50 attendees. If you would like to participate, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know you would like to sign-up to attend. Attendees will receive an email the day prior to the training with instructions for connecting to the Zoom meeting. The agenda is attached.
We invite parents who are newcomers (refugee, immigrant, or asylee) to our school district to attend one monthly parent orientation to get information on how they can best help their child in school. Different dates and Interpreters will be provided. Please fill out this RSVP form.
Please share this information with your teachers. The sign up for the ESL Endorsement is open now until November 14th. You can click here to begin the registration process.
Microsoft has recently updated their Microsoft Office software, and it’s time to move forward with Microsoft Office 2021! Office 2019 is no longer available to purchase, and we are now required to purchase the 2021 version of the program for new computers or any computers at your school running something older than Microsoft Office 2019.
Please use the following information to purchase Microsoft Office 2021 software licenses moving forward:
There is no shipping as these are electronically delivered. The vendor is Insight Public Sector.
Please note that Information Systems has not had an opportunity to test out this software. There could be a few issues with the software once you have it loaded on your machines. Information Systems will do their best to troubleshoot any problems that may arise. If significant issues occur, they may have to move you back to Office 2019 for a time until the bugs can be worked out, and then have Office 2021 reinstalled. Please be aware of this possibility.
Please contact Tonya Hodges in Purchasing at tonya.hodges@jordandistrict.org or 801-567-8706 if you need assistance with these software licenses.
DATE: October 7, 2021
TO: District Administrators
FROM: Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Scott Festin, Consultant, Planning & Enrollment
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT: Fall Enrollment as of October 1, 2021
Attached to this memo is District enrollment as of October 1, 2021. This report is subject to revision based on the USBE final review, expected by mid-October.
Please look for the email you have already received about the school fees certificate of compliance which includes the link. Due October 31, 2021.
Required school website postings
For detail see links to the Timeline and Requirements for School Websites. (Hard copy attached below)
Link to Timeline and Requirements for School Websites
Online Council Membership Form
From the LAND Trust State Office: Consistent with Utah Code and State Board rule, the Council Membership is due to be submitted on the website by October 1. To the extent possible, please complete that entry as soon as possible. The Principal Assurance statement is required but not by October 1. It is not working and is not saving data. Please let that go for a later entry. We expect that it could be submitted with the Final Report after the Winter Break.
Link to 2021 Fall School LAND Trust Timeline and Deadlines - previous JAM
DATE:
September 30, 2021
TO:
All administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant
SUBJECT:
G Suite Content Monitoring (BARK) notification procedures
The G Suite content monitoring software (BARK) is now active. As the program begins roll-out and we get an idea of the implementation, you will begin receiving communications from Angie Rasmussen, the Student Safety and Wellness Specialist. Once an alert is received, an organized process will be followed and the attached document is an overview of how BARK alerts will be processed and communicated. Please review the attachment. Additional training and information will be provided as needed in coming weeks.
It will be critical that all administrators keep Angie Rasmussen’s contact information readily available (we would encourage you to keep her contact information in your cell phone contacts). Her contact information is:
Email: angie.rasmussen@jordandistrict.org
Work Phone: 801-567-8197
Cell Phone: 801-859-5022
Thank you for your patience and understanding as we implement this critical safety and wellness measure. Please direct any questions directly to Angie.
DATE:
September 23, 2021
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant
SUBJECT:
Comprehensive School Threat Assessment Guidelines (CSTAG) – Assessment and Response
A threat is a behavior or communication of intent to harm that may be spoken, written, gestured, or expressed in some other form, such as text messaging, email, or other digital means. Expressions of intent to harm is considered a threat regardless of whether it is communicated to the intended target or if the intended target is aware of the threat. When in doubt, treat all communication or behavior as a threat and conduct a threat assessment.
When conducting a threat assessment, the communication or behavior is assessed to determine the level of response and/or intervention required. A transient threat means that there is no sustained intent to harm (exclusionary practices would not typically be used) and a substantive threat means the intent is present (or not clear) and therefore requires action (that may include exclusionary practices).
Schools are encouraged to use CSTAG assessment and response protocols for any threatening behavior or communication that is serious enough to generate an office referral or enough concern that the student may intend to harm someone in the future. Threat assessments do not need to be conducted for minor incidents or situations that are immediately resolved. All CSTAG assessment and response protocols/forms are documented and retained by the school according to the records retention schedule for student records and are administered according to FERPA.
The CSTAG Forms are available on the Student Support Services website at:
https://studentsupport.jordandistrict.org/cstag-forms/
All forms are for your use and Jordan District has the necessary permissions allowing you to adapt them to your needs (the word version is also available online at www.SchoolTA.com). Please note that the administration of the Mental Health Assessment requires prior written parent/legal guardian consent (AA441-Privacy Rights-Students and Family).
It is important to remember that threat assessment is not a crisis response. If there is an indication that violence is imminent (e.g., person has a firearm at school or is on the way to school to attach someone), a crisis response is appropriate. Take immediate action such as calling 911 and follow the school crisis response plan.
Additional CSTAG manuals ($50) and/or Level 1 trainings ($85) are available at school cost. Please contact Travis Hamblin (801.567.8439) in Student Services should you have any questions or want any additional CSTAG manuals or Level 1 trainings for your staff.
All questions regarding threatening communication and behavior should be directed to Sharon Jensen (801.567.8187) in Student Support Services.
