High School Principals:
Please see attached 2021-22 PLC calendar.
Category: High Schools
2021-22 In Person Frontline Training for Administrators and Administrative Assistants
School/Department Administrators and Administrative Assistants:
The Human Resource department is excited to roll out the new recruiting system (Frontline Recruiting/Hiring).
This new system provides the following advantages:
- A more streamlined process to recruit and hire new employees
- All positions will be on the same recruiting system
- A fully electronic recruiting process
- The same recruitment system for both licensed and ESP employees
We are now live with all ESP and non-licensed positions. Effective October 1, 2021, all Licensed positions will be posted on Frontline.
We will be providing additional training opportunities for administrators and administrative assistants. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below.
Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.
Sincerely,
Human Resources
2021-22 Elementary and Secondary Student Registration Books
Principals and Administrative Assistants:
The Elementary and Secondary Student Registration books are now posted online and all documents will be linked to Skyward registration for new students.
You can find these books on the Student Services webpage by clicking on the Registration and Enrollment tab under "Parents and Students" on the Jordan District website or by using this link: https://planning.jordandistrict.org/enrollment/ . At the bottom of the page you will find both the English and Spanish versions for Elementary and Secondary schools.
Feel free to print hard copies of any forms or documents found in the books. Hint: If you click on the document page in the table of contents, there is a link to take you directly to that page.
Please bookmark this site as once new student Skyward registration is closed, you will need to access the documents in this book when students come into your school to register.
Energy Usage in Portable Buildings- July 2021
Principals, our Facility Services department could use your help by encouraging your staff to reduce our excessive energy usage this summer. Facility Services administration has recently performed an audit of the portable buildings throughout the District. It was discovered that 8 out of 10 portables were unoccupied, had lights on and air-conditioning running during the first week of July.
Please work directly with your custodians and other staff members to ensure that everyone is doing their part. The following directives are designed to reduce excessive energy usage as temperature continues to soar above 100 degrees.
- AC needs to be turned off in all the portables and should remain off unless in use.
- Adjust thermostats: For portables that are being used occasionally, set the thermostat to 85 degrees for periods when unoccupied.
- Reduce your lighting: Turn off lights in unoccupied areas that are not needed for security and safety.
- Office equipment: Setting computers, monitors, and copiers to sleep-mode can reduce energy use by 40%.
- Windows and Doors: Use curtains and shades when the portables are not in use. Keeping doors and windows closed and locked will help reduce inside temperatures and security problems.
- Concerns about heat damage to supplies or equipment: Smaller items like crayons, or ink cartridges, can be relocated inside the building or stored in styrofoam coolers. Larger items like musical instruments should be relocated inside the school building. Computers are okay to remain in an unairconditioned portables as long as they are powered off.
Thank you for your help
Steve Peart
Director of Custodial / Energy Services
2021-22 Secondary Coaching Contact List
Teaching and Learning is in the process of ordering materials and planning for the Secondary Instructional Coach Institute (ICI). This is the final call for the finalized counts and names for all secondary coaches. Please review the attached spreadsheet and make the necessary revisions for your school before July 22, 2021. If you have any questions or need assistance please contact Chris Westra at 801-567-8657.
Required Annual Training to Help Prevent Child Sex Abuse 2021-22
DATE:
July 8, 2021
TO:
All District Employees
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant
SUBJECT:
Required Annual Training to Help Prevent Child Sex Abuse
Per state statue all school district employees are to be trained annually concerning Child Sex Abuse Prevention or Human Trafficking Prevention. This year (2021-2022) Child Sex Abuse training will be replacing the Human Trafficking Prevention training conducted last year in Crucial Concerns and Policies.
What: An on-line training from Prevent Child Abuse Utah
Who: All adult school district employees
Time: 1 hour to complete
Date: May begin now but must be completed by October.
Link to training: Preventing Child Abuse An Online Course for Adults Working With Youth
At the end of the training there will be a Certificate of Completion that should be printed by the employee for their records.
Save-the-Date – Administrative Leadership Conference August 4, 2021
Please save this date on your calendar so that you may attend the Jordan School District Administrative Leadership Conference to be held August 4, 2021! The conference will be held at Mountain Ridge High. Watch for more information to come.
Administrative Assignments – June 28, 2021
The following are new administrative assignments:
New Assignments effective July 1, 2021:
- Jarom Airhart, administrative intern at Academy Park and Plymouth Elementary in Granite School District, appointed assistant principal at Aspen and Terra Linda Elementary.
- Aubri Moench, teacher at Fox Hollow Elementary, appointed assistant principal at Riverton and Jordan Hills Elementary.
Sick Bank Opt Out Tutorial 2021-22
Welcome to the 2021-2022 contract year! As an annual reminder, in accordance with DP326 NEG H. 1. and 2. and DP324 NEG H. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.
Each year, employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.
Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.
Please see tutorial below.
School Bank Account Balances for June 30, 2021
DATE:
July 6, 2021
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2021
Please send the following information for each bank account balance as of June 30, 2021 to Accounting by Thursday, July 22, 2021. If you have multiple bank accounts, please list each account separately. If your account has been closed, please write “Closed” in space below.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
July 2021 CSTAG Level 2 Training Opportunities
DATE:
July 9, 2021
TO:
All School Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
CSTAG LEVEL 2 Training
CSTAG training provides a critical foundation for successful threat assessment responses to ensure a climate of safety, respect, and support for students and staff. Through a restorative/social-emotional foundation this training will provide the processes and tools to help keep our schools safe. CSTAG training is conducted in two (2) levels – Level 1 & Level 2.
CSTAG Level 1 training is provided online and is highly interactive. All school level administrators will need to complete the Level 1 training prior to the Annual Administrators Conference August 4, 2021. Please refer to the JAM dated June 17, 2021 for more specific information regarding Level 1.
CSTAG Level 2 training is a three hour in-person training and multiple sessions will be held for your convenience. The first sessions have been scheduled as follows:
When:
July 22, 2021
Where:
ASB Auditorium
7905 S Redwood Road, West Jordan
Enter from the North nearest 7800 South
Time:
Session 1: 8-11:00am
or
Session 2: 12-3:00pm
Please sign up using JPLS for the session you will be attending. School teams should attend the same session.
Additional trainings will be scheduled at later dates to facilitate school teams attending together.
Should you have any questions please contact Travis in Student Services (801.567.8439) or travis.hamblin@jordandistrict.org.
2021 ACT Data Available in Tableau
DATE:
Thursday, July 8, 2021
TO:
High School Administrators
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2021 ACT Data Available on Administrator Tableau Viewer Accounts
2021 ACT 11th grade administration data are now available via school administrator Tableau Viewer accounts. School administrators may view the following ACT data from 2016 to 2021:
- Participation rates for all students and specific student groups
- Composite, English, Math, Reading, Science and STEM scores for the district and each high school
- ACT reporting categories for the district and each high school
- An achievement gap analysis for each student group
- School score comparisons
- Student level data, including individual student reports
School administrators may access the ACT dashboards at the following links:
Questions about the ACT dashboards may be directed to Ben Jameson in Evaluation, Research & Accountability.
2021-22 Shmoop Access Information
DATE:
Thursday, July 8, 2021
TO:
High School Administrators
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Shmoop Access for the 2021-22 School Year
School administrators are encouraged to forward this information to their AP teachers.
USBE has once again made available a free ACT prep online program for all high school students from 9th grade and up. Students may access this free program at this link: schools.shmoop.com
The Magic Word for the 2021-22 school year for students to complete the login process is: FLATTOP.
If schools are interested in booking a training for how to use Shmoop, please contact Shmoop’s state representative, Kelsey Olson, at 908-770-9570 or at kelsey@shmoop.com.
For more information about Shmoop, including instructions for students to set up their own Shmoop account, please see the flyer attached with this memo.
2021-22 Finalized Secondary Coaching Model and Schedule
Please notify your site coaches of the finalized model and schedule for the 2021-22 endorsement training. Please review attached information regarding dates, times, and substitute codes for training.
Save-the-Date: SRO/DARE Officer Training – August 5, 2021
This State required yearly training will be held in the ASB Auditorium on August 5, 2021. All SRO's and DARE Officers are to attend along with one administrator per school. See more details on the attached flyer.
Transportation Priorities and Moratorium Dates for 2021-22
Please see the attached documents for information regarding transportation priorities and the moratorium dates for 2021-22.
New! BusHive Field Trip Software
Administrators:
As discussed in Principals' Meeting, we are excited to launch our new BusHive field/activity trip software. The administrator responsible for scheduling your school's field/activity trips will receive a welcome email, which includes BusHive training and information from Kitt this Friday, July 2. The Field Trip Office will then begin accepting field/activity trip requests on Tuesday, July 6, 2021. Please feel free to contact Kitt at 801-567-8809 or Michele at 801-567-8804 with questions.
Summer School Reporting – First Session
Congratulations for those completing the first session of summer school! For reporting purposes, please complete the following sheets in your School ESSER II Worksheet at the close of your first session.
High Schools and Middle Schools:
- Complete “Summer School Timesheet – License.” Remember to print out and send to payroll unless teachers used True Time OR submitted individual timesheets.
- Complete “Summer School Timesheet – ESP.” (All ESPs should have used True Time to track hours.)
- Complete “ESSER Personnel” with the name of your Credit Tracker
- Complete “Credit Recovery Report Form.”
Elementary Schools:
- Complete “Summer School Timesheet – License.” Remember to print out and send to payroll unless teachers used True Time OR submitted individual timesheets.
- Complete “Summer School Timesheet – ESP.” (All ESPs should have used True Time to track hours.)
- Complete “ESSER Personnel” with the name of your 25-hour Intervention Assistant
- Complete “Pre/Post Report Form.”
Please feel free to reach out to Noreen Samowitz (ext. 88367) or Shelley Nordick (ext. 88122) for questions or concerns.
Employee Badge Replacement – 5 Year Plan
As of March 2021, the Fire and Security department began replacing all employee access badges that are approximately 5 years and older. This process is being conducted on a school by school basis. They are also upgrading badge holders that will assist in preventing wear and loss. Office staff at each location will be contacted for assistance in confirming active employees, in collecting the old badges, and in distributing the new. The process of replacing said employee access badges will be free of charge. Employees will remain responsible for the fee of $7.00 to replace a lost access badge. This will be done through a payroll deduction.
Pass badges, such as portable passes, substitute passes, sweeper passes, and elevator passes, will also be replaced considering the needs of each location. This is also being conducted on a school by school basis. Once schools receive new pass badges, they will be required to pay the $7.00 replacement fee for any badges that are lost or stolen. This can be done through a journal entry.
Thank you for your ongoing support.
Fee Waiver Materials 2021-22
DATE:
June 23, 2021
TO:
Principals
FROM:
Michael Anderson, Associate Superintendent
SUBJECT:
Fee Waiver Materials 2021-22
The annual Certificate of Compliance report will be due October 31, 2021. October 1st of each year the Local Board Chair, District Superintendent, and each Principal will receive an email containing a personalized link to complete the Certificate of Compliance. The email will be titled Utah State Board of Education School Year 2021-2022 Certificate of Compliance. Each individual will have 30 days to complete the certificate. Click here to access a sample Certificate of Compliance.
All USBE School Fees Notices and School Fee Waiver Applications can be found by clicking HERE.
Forms can be found under Grades K-6 and Grades 7-12 in multiple languages. The Fee Waiver Application, for both elementary and secondary was revised 3/24/2021. Use the current form when having parents fill out the application.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.
