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Category: High Schools

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School Administrators:

The School FTE Audit process is critical in ensuring employees are paid accurately and out of the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:

Electronic FTE Audit Process:

  • September 20, 2021 – HR will share with principals and administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
  • October 1, 2021 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
  • THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.
  • If you are interested in meeting with HR administrators to review/assist with your audit, a link will be available on the Instructions sheet in your audit documents. You are welcome to invite your administrative assistant and Assistant Principal. You can schedule a time to meet. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Thank you for your time and assistance.

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DATE:  
August 27, 2021

TO:  
Registrars

FROM:
Steven Harwood, Information Systems Support Services & Programming Mgr.
Chris Richards-Khong, Teaching and Learning Staff Assistant Administrator

SUBJECT:  
Dropout Cohort Report

Please refresh and update your knowledge regarding your school reporting data. Check in with your registrars to learn more about the important work they are doing to correct and refine your school reporting for graduation and drop out data. See memo below.

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Reminder: The next Assistant Principal meetings will be held on September 23 (1:00-3:30pm) and September 28 (8:00-10:30am). All meetings will be held in-person at the JATC-S. No virtual option will be provided. As a reminder you only need to attend one of the sessions offered per month. Both sessions will provide the same information. If you haven't had a chance to sign up please CLICK HERE and it will take you to the Google Doc. If you have any questions please call Nadine Page at 801.567.8182 (x88182). Thank you!

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Principals: Please take note of the new deadline of October 1, 2021 to have all required items on your school website. Other due dates for the 2021-22 school year are also listed.

FAQ - Answers from the State LAND Trust Office

  1. The prior and current School LAND Trust reports, current and prior council members, along with the school’s funding for five years are available when you go to the login page. Choose Public Reports on the right column before you login. Choosing School Plan will produce a Final Report if one has been submitted.
  2. Current School Plans may now be amended online, as needed. You will see a link at the top and side menu on the school page when you are logged in.
  3. You may want to wait until September 23rdto enter the Council Membership and Principal Assurance. We have encountered a bug in the system that should be resolved by then. (The principal assurance is still not working. Please complete the council membership for right now.)
  4. Parent_Licensed on Council Membership Form under Parent Type. This indicates a parent in your school, on your School Community Council, that is employed at a different school within the District. When employed at a different school they can count as a parent on your SCC.

October 1 (Prior due date was October 20)

Required school website postings
For detail see links to the Timeline and Requirements for School Websites. (Hard copy attached below)
Link to Timeline and Requirements for School Websites

Note:  Website compliance review (by the State) will be conducted beginning October 4, 2021.

Online Council Membership Form that now includes an Assurance Statement by the principal. You only need to add in your council members. You don't send the form to them. That happens in the spring. Then sign for the principal assurance and this part is done.

February 11, 2022 - Online 2020-21 Final Report Due

Date for online Final Report on 2020-2021 School Plan Implementation
Available on the State website January 15, 2022. School LAND Trust Final Report for 2020-21 must be completed by February 11, 2022.

March 25, 2022 - School LAND Trust and TSSA Plan for 2022-23 Due

Date for Upcoming School Plan 2022-2023 and Completed Council Signature Form - due online by March 25, 2022.
Available to submit when Final Report review is complete.

 

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Join us at our Family Fall Fair! There will be food, games, swag and some fun prizes. Come learn about the departments and resources in our District as well as the business partners around us. If you have a student in JSD, this event is for you!

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If you are a contracted employee and need to take Annual/Personal Leave before or after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Fall Recess

(All 242, 245 Contracts)

 October 21-22, 2021 Sept. 6 – Sept. 16, 2021
Fall Recess

(180, 184, 187, 207, 206 Contracts)

 October 18-22, 2021 Sept. 3 – Sept. 13, 2021

https://employment.jordandistrict.org/wp-content/uploads/sites/34/PersonalLeaveBeforeAfterHoliday-21-22-updated-1.pdf

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Classroom assistants are being allocated to help with any needs due to the COVID-19 pandemic. This may include covering classes when substitutes are not available. These positions are being funded through Federal COVID money for the 2021-22 school year. Principals may post, interview, and hire immediately. Each school is allowed one 25-hour COVID assistant.

The position will be a lane 1, 2, or 3 depending on their highly qualified status. The normal process will decide the lane placement.

Budget Code:   10 E xxx 7211 1084 165

Please note that this is in addition to the ESSER tracker/intervention assistant that was allocated per the memo on June 17, 2021. See memo HERE.

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DATE: 
September 1, 2021

TO:  
All Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT: 
Please Update Your School’s SafeUT Dashboard Contacts

Administrators,

As staff members change at each of your schools it’s important to keep our SafeUT Dashboard up to date. Please email any updates or changes to who you’d like to have receive SafeUT tips to McKinley Withers, mckinley.withers@jordandistrict.org. If you need a new account added to the Dashboard for a new hire please include their name and title in your email. For any individual that would like text message notifications, include a cell phone number. Thank you!

If your schools has not yet been added to the SafeUT Dashboard, please fill out the attached spreadsheet to have your school added.

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DATE: 
August 26, 2021

TO: 
Principals
Assistant Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant

SUBJECT:   
Youth Services Early Intervention Program

The Utah Department of Human Services Youth Services Model is an early intervention program targeting youth who are struggling in school (grades, attendance, behavior), at home and/or otherwise at risk for getting involved in the Court system. The program supports families by helping them gain access to services in the community that they may otherwise be unaware of or unable to afford.

The services can include psych evaluations, individual therapy, Functional Family Therapy, Families First in-home intervention services, and referrals to other wrap around services. The Department has the funding to provide these services due to recent justice reform efforts.

There is an online referral process that makes it simple for youth ages 10-18, primarily in need of services due to the child’s behavior to get the support they need. Someone from Youth Services will respond to the referral within 48 business hours of submission. To refer a youth, visit: https://jjs.utah.gov/referral.

A program flyer accompanies this memo.

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DATE:   
August 25, 2021

TO: 
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant

SUBJECT:
AS90-Illegal Substances

On Tuesday August 24, 2021 the Board approved changes to District Policy AS90-Illegal Substances (formerly AS90-Drugs and Alcohol). There were several changes and it is encouraged that you familiarize yourself with the new policy (attached).

The “Consequences Chart” and the “I Form – Illegal Substances Violation” form have been updated on the Student Support website (https://studentsupport.jordandistrict.org/drugs-alcohol-forms/) to reflect the policy changes. A Spanish version will be uploaded soon.

Several trainings will occur over the next month regarding the changes within the policy.

Please address any questions you may have to Sharon Jensen in Student Support at sharon.jensen@jordandistrict.org or 801.567.8236.

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DATE: 
August 25, 2021

TO: 
All administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT:   
Last Chance! Educator Wellness Representative Opportunity

During the 2020-21 school year, Health and Wellness began a new initiative that allowed schools to select an “Educator Wellness Representative.” Almost all of our District’s schools selected a representative. This group of wellness reps met monthly throughout the school year and collaborated with PEHP, Blomquist Hale, and others to offer opportunities to enhance individual wellness for employees. Wellness reps led efforts across the District that were tailored to their school and several schools secured additional grant funds through this initiative to support their fellow educators.

For the 2021-22 school year we will be able to offer this again!

The purpose of the Educator Wellness Representative initiative is to increase educator wellness by enhancing wellness education and mental health awareness among the school’s adult staff. As part of the initiative, each school may nominate one or two adult staff members (non-administrative) per school as “Educator Wellness Representatives.” Review the information below if you would like to take advantage of this opportunity:

-Each school will receive up to $500 in stipends paid directly to their wellness reps (each wellness representative will receive $250).

-Your wellness representatives do not need to have a background in mental health, it’s best to choose someone who is excited about adult wellness and would take initiative at your school.

-Each school that selects wellness representatives will have access to a set of wellness supplies that could be used to support your teacher wellness initiative. Your school's representative will work with your school and the health and wellness team to identify and use supplies according to school needs.

-Representatives will attend monthly meetings/trainings beginning with a virtual kick-off on September 8th from 4:00-4:30. Wellness reps can split meetings/trainings as their schedule requires if there are two per school.

-It will be expected that your school's wellness representatives will work with your school's administration to set goals and be a resource in communicating essential wellness information and supporting wellness initiatives with your school's staff.

We are excited to use this group to disseminate great information and provide tools and strategies to help your school staff maintain wellness throughout the school year.

To select your wellness representative(s), please fill out this short Google Form by September 3rd. If you have questions, please contact McKinley Withers, 801-567-8245.

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DATE:   
August 25, 2021

TO:   
Principals
Assistant Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:  
Comprehensive School Threat Assessment Guidelines (CSTAG)

The required Comprehensive School Threat Assessment Guideline (CSTAG) training conducted in July consists of two “levels”. Level 1 is a 7-8 hour training conducted online and Level 2 is an in-person training. A Level 2 training was conducted in July and other dates and times will be provided in coming weeks. In order to complete the CSTAG training you must complete both Level 1 and Level 2.

Each school should have already received the manual “Comprehensive School Threat Assessment Guidelines: Intervention and Support to Prevent Violence” (1 per school). This manual provides resources to assist you as incidents occur. If your school has not received the manual, please contact Student Services at 801.567.8259. Additional manuals may be purchased for $45 each.

Threat assessments are conducted when there is some reason to be concerned about the behavior. It is not feasible nor necessary to conduct an assessment for insignificant behavior such as playful bantering or joking. However, for behavior that is concerning, the CSTAG manual contains forms to assist you in conducting a threat assessment.

For your convenience, the Threat Assessment Forms from the manual are included with this memo. They are fillable for your convenience. Please note that these forms may also be found online at https://www.schoolta.com/manual. The CSTAG Forms and other resources/documents will also be posted on the Student Support website.

Should you want other staff members in your school to receive the CSTAG training, such as campus monitors, SRO’s, or others, please send an email with their firstname,lastname and district email address to Travis @ travis.hamblin@jordandistrict.org. The cost of the training is $85 per person.

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DATE:    
August 19, 2021

TO:  
Principals

FROM:
Steve Peart, Director of Custodial/Energy Services
Scott Thomas, Administrator of Auxiliary Services

SUBJECT: 
Custodian of the Month 2021-22

The Custodial Department is sponsoring the “Custodian of the Month” award. We want to recognize the outstanding accomplishments of our custodians. We are asking that you or a member of your staff write a letter explaining why your custodian deserves this award and why they are a valuable member of your staff. (See Employee of the Month Nomination Form)

Please keep this nomination confidential. We want this to be based on merit; not campaigning for the award by the custodian. Assistants may also be nominated if you feel you have an assistant who deserves this award.

The custodian who is chosen for this month will receive a certificate of recognition from the Custodial Department and Advisory Committee. We would like this award to be presented in a faculty meeting. We hope to be able to recognize the good work that is being done by our excellent custodians.

Nominations are due to the Custodial Director, Steve Peart, by the 25th of every month. If you have any questions, you may contact Steve Peart, Alicea Fratto, or Sally Forman at 801-567-8740.

Thank you for your support and helping us acknowledge the superior custodians who work for Jordan School District.