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Category: High Schools

Published on

DATE:  
October 27, 2021

TO:  
Department Directors/Administrators

FROM:   
HR Administrators

SUBJECT:     
FTE Audit Report 2021-22

Electronic FTE Audit Process:

  • November 1, 2021 – HR will share with directors and department administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
  • November 8, 2021 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
  • THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR.

Thank you for your time and assistance.

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Cyprus Credit Union Mini-Grants are now available for teachers to fund innovative and creative classroom projects that enrich standard curriculum and enhance learning opportunities for students. Funds may also be used to purchase supplemental supplies.

Cyprus will fund up to $250 per teacher/educator. The grants can be combined for use toward a larger grant amount if specified. For example, four teachers can combine and apply for a $1,000 grant for a group project with each teacher submitting a separate application for their $250 allotment. Applications are limited to one $250 grant per teacher for the school year and two applications per school per month, either individually or with a team.

Mini-Grant applications will be accepted from Monday, August 9, 2021 through Thursday, April 15, 2022. Up to eight Mini-Grants will be awarded each month, and all applications must be received prior to the 15th of the month to receive funding the following month.

Restrictions: The following categories are not eligible for funding: Salaries, professional development, honorariums, stipends, and educator travel.

The Mini-Grant program is exclusively available to licensed educators in Davis, Salt Lake, Utah and Tooele counties.

If you have any questions about the application or funding process, please call the Relationship Development Department at (801) 260-7600, ext. 5951 or ext. 5952

Apply online at the Cyprus Credit Union Educators Mini-Grant Site.

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Dear Teachers,

We are very aware of the increasing challenges facing educators due to a statewide shortage of substitute teachers. Jordan School District is taking several measures to help alleviate the problem. We are excited to announce the implementation of a new Temporary Substitute Teacher Incentive Pay Program.

The program will provide temporary incentive pay for substitute teachers who work a required number of days between October 25, 2021 and December 15, 2021 without cancellations.

We hope this program will relieve some of the impact on teachers by attracting new substitute teachers, incentivizing and increasing the availability of current substitutes, and reducing cancellations.

Temporary Substitute Incentive Pay Program

  • The following incentives will be paid to substitute teachers on their December paycheck:

    • $500 for substitutes who work 30 of 35 days without cancellations

    • $300 for substitutes who work 25 of 35 days without cancellations

    • $200 for substitutes who work 20 of 35 days without cancellations

    • $100 for substitutes who work 15 of 35 days without cancellations

  • NO CANCELLATIONS – Substitute teachers will not receive the incentive pay if they cancel a job.

Benefit-Eligible Substitutes

Schools are authorized to use school funds to hire benefit-eligible substitute teachers. The District will pay half the cost of the benefited substitute.

Benefit-eligible substitutes will be contracted to work 180 days/year with starting pay $141.44 per day plus benefits. Positions can be posted now for the job starting January 3, 2022. 

Full Pay on Fridays and Shortened Days
Substitute teachers will receive a full day of pay on Fridays and shortened days, even though they may leave 15 minutes after students are dismissed.

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School budget allocations will be updated by the end of the month for actual October headcounts. If you would like a transfer to be processed, please fill out the budget requests form, found at the link below, and mail or email to Natalie Grange in Accounting, Budgets, and Audits.

Please call or email if you have questions.

Natalie Grange
Extension 88312
Email Natalie.Grange@jordandistrict.org

https://jordandistrict.org/wp-content/uploads/083_budgettransfer.pdf

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We are excited to offer our annual Utah Skyward User Conference virtually this year!  This conference is an opportunity to learn about Skyward directly from the source as most sessions are being presented by Skyward staff. There are some fantastic sessions being offered this year for teachers and administrators, including Administrator Boot Camp, Tips & Tricks for Teachers, Secondary Gradebook Features, Standards Gradebook Features, and Teacher Tracking.

The conference has been scheduled for the week of October 25th.  The Monday-Thursday sessions are dedicated to Skyward presenters and Friday is focused on state-specific sessions.

You can access the website for the Skyward Virtual User Group now, to view the agenda and begin registering for sessions. You can filter the sessions by date, product (SMS - which is the Skyward system we currently use in JSD, and Qmlativ - which we currently do not use), and Skyward area, i.e. Food Service, Student Management, Human Resources, and Special Education.  **Important Note** All times listed for the sessions are Central Standard Time.  Registration closes two days before the beginning of each session so make sure you sign up in advance.  If you find that you are not able to attend a session that you are interested in, still register for it. Skyward will be recording every session and will email links to the recording to anyone who registered.

To register for sessions on this site, you will need to select "Register for SMS 2.0" in order to view the session for the Skyward system we currently use.  If the button "Register for SMS 2.0" is not available, that session is not offered for our current Skyward system.  Once you select the option to register, you will be prompted to select your state and school district, then enter your login credentials for Skyward (credentials for both Student Management and Finance will work).  Select "Confirm".  You will be taken to a new screen where you need to enter your first name, last name and email address, then select "Register".  You will receive a confirmation email after you register for each session.  You will also receive an email one business day prior to the session you registered for that will include instructions on how to attend the virtual session.

During the virtual sessions you will have the opportunity to ask questions via chat or Q&A periods throughout the sessions.   However, if you have a problem that will take a bit longer to resolve, we suggest that you call our help desk to get further assistance.

As always, we hope you get the best out of this virtual conference and are able to see new things, learn new tips and tricks, get some of your questions answered, and see some of the new possibilities in Skyward.  If you have any questions about attending the conference, please feel free to reach out to me.

Steven Harwood
Application Development and Support Manager
steven.harwood@jordandistrict.org
801-567-8737

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You are invited to the Learning Edge Conference on November 9, 2021, at the Provo Marriott Hotel. The theme is “Leadership: Tools for Today.” The conference will provide sessions addressing innovative leadership, community connections, and creativity. See attached flyer for more information.

 

Published on

DATE:
Thursday, October 14, 2021

TO:
Middle School Administrators
High School Administrators

FROM:
Shelley Nordick, Ph.D, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
2021-22 Stakeholder Input Survey Preview and Administration Materials

Jordan School District will be administering its own student, parent, and faculty/staff stakeholder input survey this year.  The student survey will be administered to all students in grades K-12.  The survey window opens Monday, November 1, 2021, and closes Friday, November 19, 2021.  At the beginning of October, schools were sent a list of licensed educators and licensed support staff at your school and were asked to submit any changes to that list.  Those verified and updated lists have now been added to the Stakeholder Input Survey.  If schools have hired licensed faculty since October 8, 2021, please contact Evaluation, Research & Accountability as soon as possible so that we can update your school’s surveys.

To prepare for, and administer, the 2021-22 student, parent, and faculty/staff stakeholder surveys, please make sure the following activities are completed for each of the stakeholder input surveys:

Student Survey

  • Before students take the survey, a link to the student survey needs to be placed on the computers in your computer lab(s) and/or Chromebooks. The link to the student survey will be sent to your school techs.
  • Schedule dates and times within the survey window for students in 7-12 to take the survey under supervision in the computer lab(s) at your school or on classroom Chromebooks. The survey is short and should take 10-15 minutes to complete.
  • Distribute scripts to teachers or school personnel who will administer the survey to students.

Faculty/Staff Survey

After the survey window opens, individual licensed faculty and classified staff will receive an email from the district with a link inviting them to participate in the Stakeholder Input Survey.  Principals may consider notifying teachers and staff that such an email will be forthcoming.  School administrators will also receive the link to the faculty survey that they can distribute to school personnel as needed.

Parent Survey

After the survey window opens, parents will receive an email from the district with a link inviting them to participate in the Stakeholder Input Survey.  Schools may wish to send out a Skylert and post the link to the parent survey on school websites. School administrators will receive a link to the parent survey that they can distribute to parents as needed.

School administrators may preview the surveys by using the links below.  We would ask that school administrators verify that all of the licensed classroom teachers and licensed support staff show up in the survey for your school.  If the survey is missing a licensed educator, please email Ben Jameson at ben.jameson@jordandistrict.org as soon as possible with the educator’s full name and position description (licensed classroom teacher or licensed support staff).  Once the survey goes live, we will not be able to make any changes to the survey.

Student Surveys:

https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_9vlEt5ySWrfS2jk

Parent Survey:

https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_cCjRHbpUfQqcgm2

Faculty Survey: 

https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_eRlNQk8FsnOwVq5

Please direct any questions or concerns regarding the Stakeholder Input Survey to Ben Jameson in Evaluation, Research & Accountability.

 

Published on

DATE:
October 8, 2021

TO:
Principals
All Special Educators and Related Service Providers

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 8, 2021
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Special Education Resource and Cluster Team Leaders will soon receive a SCRAM report via Move-It of all students who are currently receiving services through your school’s special education program(s). All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If a correction needs to be made, a new scram document should be submitted. 

All Corrections and SCRAM reports are Due: 

By 5:00 p.m. on Monday, November 8, 2021

Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data.  Your timely and accurate response is critical!  Thank you for all your efforts to get us the correct information in a very short time period.

 

Published on

Additional Incident Command System training is available for anyone in Jordan School District that has a key role in conducting drills and responding to emergencies, such as administrative assistants, custodians, campus monitors, school resource officers, etc.  This will be a refresher on the Incident Action Plans basics, a general review of response roles, and a chance to ask questions and dialogue.

The same course is available either in the morning, or in the afternoon for your convenience.  It will be led by Emergency Operations Manager Lance Everill.

Auxiliary Services Building

Entrance C

Presentation Room C100

Wednesday, October 27, 2021

8:30 a.m. – 10:00 a.m.
or
1:00 p.m. – 2:30 p.m.

Please register using JPLS: Link

Relicensure: 1.5 credit hours/points

Questions, contact: Lance Everill 801-567-8623, lance.everill@jordandistrict.org

Published on
Permit trainings will be held on November 3 and 11. Participation at these trainings is mandatory for at least one individual responsible for permit processing at each school. Principals will be trained at the November Principal Meeting, but are welcome to attend the training with their staff member if interested. A level focus has been assigned to each session. Staff are encouraged to attend a session for their level so the questions and discussion are more relevant, but may attend another session if necessary.

Elementary focus: Wednesday, 11/3, 9-11 AM and 1-3 PM

Secondary focus: Thursday, 11/11, 9-11 AM and 1-3 PM

Each training will be held at the ASB Auditorium and is capped at 50 participants. Please register at the link below:

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School/Department Administrators:

Effective October 1, 2021, all licensed job postings must be submitted and posted using Frontline (Recruiting/Hiring).

ESP and Miscellaneous positions have been posted on Frontline since July 1, 2021.

We will be providing additional training opportunities for administrators in October. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below.  Space is limited in each session.  Additional sessions will be added if needed.

http://my.setmore.com/bookingpage/f57956d4-89fa-4c97-a0c8-2c23dae48da6/class/ca3255bc94f2c43465ebd65ffec952433b9cb80582

Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

 

Published on

Date: October 7, 2021

To: Administrators

From: John Larsen, Business Administrator
Sarah Palmer, Director of Payroll

Subject: True Time Access from Home

Effective October 11, 2021, recording and submitting True Time from home will no longer be accessible. As always, employees will still be able to view their True Time status and history from any location with Internet access.
If you have special circumstances where an employee at your school or building needs access from home, please complete and email the following form to sarah.palmer@jordandistrict.org. This form will be available for future use on the Payroll Department’s webpage.
Thank you.

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JSD SPED Compliance Dashboard Protocol 2021-2022

  • Teacher Specialists will create and share a Google Compliance Dashboard Data Sheet for each of their schools with the SPED team leaders containing IEP and 3 Year Re-Evaluation Due Date data from Goalview. The Google Sheet will include a tab for compliance data reporting, a master caseload and a tab for each case manager.
    1. Sheets will be named “SCHOOL NAME Compliance Dashboard Data Sheet” Examples: Bastian Compliance Dashboard Data Sheet, HHS Compliance Dashboard Data Sheet
    2. To keep in compliance with FERPA, these Google sheets with specific student data should only be shared in RESTRICTED mode.
  • Team leaders will run a monthly Goalview report for IEP/Re-Eval due dates (https://youtu.be/ridwrtZ0bPg) and collaborate with their teacher specialist and school team members to update and make notes on their school Compliance Google Sheet to update IEP and 3 Year Re-Eval due dates.
    1. If a new student from out of the district has a current IEP/Evaluation the team has accepted, they should be uploaded to Goalview and/or the data should be input into the appropriate Goalview forms so IEP/Evaluation documents can be accessed via Goalview. Notes can be made on the data sheet if the forms have been uploaded onto Goalview to demonstrate compliance.
  • Team leaders will update 3 data points for each case manager on their school Compliance Data Reporting Sheet on a monthly basis during a regular weekly team meeting by the monthly due date. (See chart below).
    1. # of files on caseload
    2. # of files with compliant IEP due dates
    3. # of files with compliant 3-Yr Re-eval due dates
  • Teacher Specialists will crosscheck Goalview and each school’s Compliance Dashboard Data Sheet with the data reported by team leaders.
    1. Update the % data in each school’s Compliance Dashboard Data sheet
    2. Input the current compliance data into the SPED Goalview Compliance Dashboard Data sheet for each team member and school on a monthly basis by the monthly due date (See chart below).
  • Updated Compliance Data will be available to school administrators for their school only through Tableau on a monthly basis (See chart below).

 

School Team Leader Compliance Google Sheet Reporting Due Date Teacher Specialist Verification &

 Dashboard Input Due Date

 Date Updated Compliance Data will be on Tableau for Administrators
September 27, 2021

October 4, 2021

 September 30, 2021

October 6, 2021

 October 1, 2021

October 8, 2021
October 27, 2021 October 29, 2021 November 1, 2021
November 23, 2021 November 30, 2021 December 1, 2021
December 15, 2021 December 17, 2021 January 3, 2022
January 27, 2022 January 31, 2022 February 1, 2022
February 25, 2022 February 28, 2022 March 1, 2021
March 28, 2022 March 31, 2022 April 1, 2022
April 26, 2022 April 29, 2022 May 2, 2022
May 27, 2022 May 31, 2022 June 1, 2022

 

 

 

Published on

Date: September 24, 2021

From: Special Education Department

Subject:  Paraprofessional Training Courses

Basic Paraprofessional Course

All special education paraprofessionals that are new to the district (As of the 2021-22 school year) must take the Basic Paraprofessional Course. This course aligns with the Utah State Board of Education Paraprofessional Handbook on the critical understandings for a paraprofessional. It is a 5-hour Canvas course that the paraprofessional should complete off contract time. They may receive payment for up to 5 hours and will have 3 months to complete the course from the date they are invited to the Canvas course. Payment for the course follow verification of course completion.

Advanced Paraprofessional Course

All paraprofessionals that are assigned in a support classroom or special school must take the Advanced Paraprofessional Course. The objectives of this course focus on additional information on behavior, data collection, instruction, and the application of the coursework in their placement. This is a 35-hour course, with 20 hours of coursework on Canvas outside their school day and 15 hours of practical project. The para will get paid an hourly rate for up to 20 hours for the off-contract coursework. They are not eligible for payment for the 15-hour practical project because that time will occur during their contract time. It is anticipated that the completion of this course should take place over an extended period of time, but must be completed within six months of the date of the invitation to the course. Paraprofessionals will receive payment for the course and credit of completion after receipt of their timecard and verification of course completion.

*Paraprofessionals that have completed both courses and have worked for the district for at least one year may be eligible for a lane change from Lane 2 to Lane 3 if they meet the highly qualified requirement. Lane change requests must include the Lane Change form (attached in the Canvas course Completion Module) and a copy Certificate of Completion that the paraprofessional will receive via district mail after verification of course completion. The lane change request and certificate of completion should be emailed to Amanda Hamblin at amanda.hamblin@jordandistrict.org.

Goalview Paraprofessional Training

Secondary clerical paraprofessionals must complete the Basic Canvas course and the Paraprofessional Goalview training course before they are given access to Goalview.

Registration for All Courses

To register for any of the paraprofessional courses, the paraprofessional’s supervising teacher or team lead should email Malynda Tolbert at malynda.tolbert@jordandistrict.org with the paraprofessional’s name, school, assignment (e.g., cluster paraprofessional, resource paraprofessional, clerical paraprofessional), and the course that the paraprofessional should be registered. The paraprofessional will get a Canvas email invitation and an invitation from Malynda within 48 hours of the request. The supervising teacher or team lead will be cc’d on the invitation.

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The District website will be down for scheduled maintenance on Saturday, Oct. 9 from 1 - 10 p.m. This maintenance will only affect the main District website. Department and school websites as well as online services such as Skyward will not be effected.

You can go to websites.jordandistrict.org to access most of the features of the website. The full site, including documents and forms, will be available when the maintenance has concluded.

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Administrative Leadership Conference - August 2, 2022 - To be held at Mountain Creek Middle - All Administrators

Principal Meeting - August 4, 2022 -  To be held at the ASB - Principals only

District-wide Professional Development Day - August 11, 2022 - To be held at the Mountain America Exposition Center - For all licensed employees

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The final session of the optional training for office and administrative staff of schools and District offices will be held Thursday, October 14, 2021, beginning at 8:00 a.m.  There is space available for an additional 50 attendees.  If you would like to participate, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know you would like to sign-up to attend.  Attendees will receive an email the day prior to the training with instructions for connecting to the Zoom meeting.  The agenda is attached.

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We invite parents who are newcomers (refugee, immigrant, or asylee) to our school district to attend one monthly parent orientation to get information on how they can best help their child in school. Different dates and Interpreters will be provided. Please fill out this RSVP form.

 

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Microsoft has recently updated their Microsoft Office software, and it’s time to move forward with Microsoft Office 2021! Office 2019 is no longer available to purchase, and we are now required to purchase the 2021 version of the program for new computers or any computers at your school running something older than Microsoft Office 2019.

Please use the following information to purchase Microsoft Office 2021 software licenses moving forward:

  • Part# 021-10696 Microsoft Office 2021 Standard lifetime license for PC, per device. $50.67/each
  • Part# 3YF-00731 Microsoft Office 2021 Standard lifetime license for Mac, per device. $50.67.each

There is no shipping as these are electronically delivered. The vendor is Insight Public Sector.

Please note that Information Systems has not had an opportunity to test out this software. There could be a few issues with the software once you have it loaded on your machines. Information Systems will do their best to troubleshoot any problems that may arise. If significant issues occur, they may have to move you back to Office 2019 for a time until the bugs can be worked out, and then have Office 2021 reinstalled. Please be aware of this possibility.

Please contact Tonya Hodges in Purchasing at tonya.hodges@jordandistrict.org or 801-567-8706 if you need assistance with these software licenses.