Jordan School District
TO:
Jordan School District Administrators
FROM:
District Administration
The Annual Jordan School District Administrative Leadership Conference is scheduled for Tuesday, August 6, 2024 at the West Jordan Middle School, 7550 S. Redwood Road, West Jordan, UT 84084, and Thursday, August 8, 2024. Full-time Administrative Interns (paid) assigned to your building are also expected to attend. The announcement is attached.
This is a mandatory 2-day in-person training for all administrators.
DATES: The trainings will run June 4 & 5 or June 10 & 11, 2024
LOCATION: JATC-S Building
TIME: 8:30 - 3:30 pm each day
Lunch will be on your own.
DATE:
May 21, 2024
TO:
High School Principals and Administrative Assistants
FROM:
C. Brad Sorensen, Administrator of Schools
SUBJECT:
2024-25 High School Summer Office Allocation
Each of the six traditional high schools in Jordan School District will be allocated $7,000 to assist in covering summer office hours for the 2024-25 school year. Kings Peak High School will receive $2,000 into this budget. The 100 additional summer pool hours that were previously allocated for the School Administrative Assistant-Attendance and/or the School Administrative Clerk for the six traditional high schools are now combined with this summer office allocation.
Please note that benefits must be deducted from this amount. Benefits are calculated at 7.75% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be included in the total cost.
This money may be used for time worked from June 1 through August 31, 2024. Please contact Keele Leuluai in payroll to let her know who will be using the summer office allocation so she can add their name in True Time. No money will be carried over from this budget.
If you have any questions, please call Brad Sorensen at 801-567-8233 or Brenda Groo at 801- 567-8173.
Thank you.
TO:
Administrators
Administrative Assistants
FROM:
Sarah Palmer, Director of Payroll
IMPORTANT PAYROLL REMINDER
TRUE TIME EMPLOYEES AND APPROVERS
If May 31st is the last day True Time employees and approvers are working before summer break, please make sure all True Time is submitted and approved on time to avoid a delay in receiving June paychecks.
True Time employees MUST clock out and submit all of their True Time on their last day of work this week, no later than Friday, May 31st.
True Time approvers MUST approve all of their True Time by the end of the day May 31st.
TO:
Administrators
FROM:
Travis Hamblin, Director of Student Services
Caleb Olson, Enrollment Consultant in Planning & Enrollment
Two different discipline training opportunities for administrators will be held in July 2024. Sign up using the link below and mark your calendars now:
For new administrators and administrative interns (plus those who did not attend a training last summer): Tuesday, July 16, 9-11 AM, ASB Auditorium. Newly appointed administrative interns received an email invitation to register last week. Supervising principals should ensure these administrators are registered.
For any administrator wanting a refresher on discipline logging and updates to codes and procedures: Thursday, July 18, 9-11 AM or 1-3 PM, ASB Auditorium.
TO:
Administrators
FROM:
June LeMaster, Administrator of Human Resources
The Advancing Pathways toward Equity and eXcellence with Educators of Multilingual Learners (APEX) Project is offered by the University of Utah and funded by the U.S. Department of Education. The APEX Project centers on advancing four professional development pathways including degree pathways that support educators of multilingual learners across varied professional roles. All pathways emphasize effective evidence-based practices for improving outcomes for multilingual learners. If you are interested, please see additional details below:
The ESL/MED pathway has 10-15 slots available for Jordan School District employees. Teachers who join the current cohort that begins June 3rd will be joining the Canyons District cohort, which means the limited number of in person meetings would be at the Canyons Administrative building. The good news is that the two summer courses are all fully online and the first in-person meetings would be August 1st & 2nd and the next course will be in October.
If you are interested, please see the links included in this announcement.
TO:
All Principals
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Amanda Bollinger, Staff Assistant in Teaching & Learning
As principals plan their building schedules they should prioritize attendance for building coaches on these dates. Please share the finalized schedule with current instructional coaches, BYU/UVU facilitators, Title I coaches, digital coaches, and those employees who have been given coaching assignments for the 2024-2025 school year. The ICI will continue to offer assigned coaches job embedded professional development and options to earn the coaching endorsement during the contract day.
Principals, please mark your calendars to attend the Kickoff and Closing sessions with your coach(es).
2024-2025 Elementary Instructional Coaching Institute Schedule
TO:
Administrators
Administrative Assistants
FROM:
Jeri Gamble, Information Systems
Don't forget that tomorrow, Friday, May 24, is the last day to enter and approve 2023-24 inventory requisitions.
TO:
Administrators
FROM:
June LeMaster, Administrator of Human Resources
Brent Burge, HR Administrator, ESP
As a reminder, if you are taking disciplinary action against a contracted employee, you may be required to provide him/her the opportunity to have representation at any meeting related to the discipline, in accordance with DP316 Orderly Termination Procedures.
Licensed
II.C.6 - Any employee subject to disciplinary action shall be given the opportunity to be represented in any meeting or conference to which they are invited or required to attend with respect to the disciplinary action.
ESP
II.C.3 - Prior to an employment action (probation/termination), the employee must be notified of the right to representation by the employee agent group or another agent of his/her choice.
Please contact an HR Administrator if you have any questions regarding this requirement.
TO:
Administrators
FROM:
June LeMaster, Administrator of Human Resources
Brent Burge, HR Administrator, ESP
As a reminder, within 30 days of receiving an allegation, each LEA is required to notify UPPAC and the educator of any allegation from a parent that an educator’s conduct violated R277-217-2 (Prohibited Conduct by an Educator) or R277-217-3 (Required Conduct for an Educator).
This reporting is required regardless of whether the allegation is substantiated or not.
Within 30 days, please email an HR Administrator with a summary of the allegation, your investigation findings, any discipline imposed and any other relevant information. The HR administrator will submit this information to UPPAC.
R277-217-5. LEA Reporting of Misconduct to UPPAC.
(2)(a) A district superintendent or a charter school director, or their respective designees, shall notify UPPAC and the educator of any allegation from a parent that an educator's conduct violated Sections R277-217-2 and R277-217-3 within 30 days of receiving the allegation.
TO:
Administrators
FROM:
Michelle Love-Day, Director of Language & Culture Services
JSD Principals, School Psychs & Counselors will learn how their school’s Climate and Culture can be structured to ensure Learning.
Please sign up for one of these optional workshops to develop Cultural Awareness, Conflict Resolution, Psychological Safety, Brand application. Arbinger tools will be explored by trained facilitators.
See the links on the flyer below.
TO:
Secondary Administrators
District Administrators
Secondary Financial Administrative Assistants
District Administrative Assistants
FROM:
Jeri Gamble, Customer Support in Information Systems
The following deadlines are for the next two weeks.
MAY 20
Accounting: P-Card Reconciliations due in Accounting.
Inventory: First day to enter next year Inventory startup orders. As you add inventory requisitions, make sure you select the correct year: 2024-25 to post in next year, 2023-24 to post in current year.
MAY 31
Payroll: Nutrition True Time submissions due. Nutrition Manager approvals due by the end of the day.
TO:
Administrators
Administrative Assistants
FROM:
Cody Curtis, Administrator of Schools
Spencer Campbell, Principal at Kelsey Peak Virtual School
Throughout the summer, Spencer Campbell, Principal at Kelsey Peak Middle School, will provide weekly virtual workshops on using Google tools to increase productivity and efficiency for administrators and admin assistants. The schedule of topics is listed below, along with the Zoom link and agenda. He will answer questions in the live session; recordings will be in a shared drive folder afterward.
What: Google Training for Administrators and Admin Assistants
When: Tuesdays from 9:00 - 10:00 a.m. (Except June 25th)
Schedule:
Tue, Jun 11, 2024: Chrome/Gmail Add to Calendar
Tue, Jun 18, 2024: Calendar Add to Calendar
Tue, Jul 2, 2024: Google Drive/Docs Add to Calendar
Tue, Jul 9, 2024: Google Forms/Sheets Add to Calendar
Tue, Jul 16, 2024: Chat, Sidebars, and Contacts Add to Calendar
Tue, Jul 23, 2024: Keep/Tasks/Reminders Add to Calendar
Tue, Jul 30, 2024: Extensions for Productivity Add to Calendar
Who: All administrators and admin assistants looking for productivity tips and time-saving tools using Google Workspace.
Where: Zoomhttps://uetn-org.zoom.us/j/5918667884
Agenda: Click Here (Zoom link is included on the agenda)
TO:
High School Administrators
FROM:
Jason Skidmore, Director of CTE
Stacy Evans, Consultant at Southpointe Adult High
Southpointe Adult High School is offering a summer session to provide opportunities for seniors unable to graduate with the class of 2024 due to credit deficiencies. Students may complete coursework at Southpointe during June & July (and beyond, if needed) to complete their diploma. Program options include:
NOTE: To earn the diploma from the JSD high school, all required credits must be completed and diploma awarded within the timeframe allowed by the state of Utah. Southpointe encourages students to complete coursework by the end of the summer session if they are seeking the 27-credit diploma from their high school. Exceptions will be made on a case-by-case basis.
3. Prepare for and take the GED
Additional information and forms are available in Google Drive at Southpointe Resources for Counselors
DATE:
May 16, 2024
TO:
All District Personnel
FROM:
John Larsen, Business Administrator
SUBJECT:
Composite Insurance Rate for 2024-25
The composite insurance rate for 2024-25 has been set and will be $13,944.
If you have questions or concerns, please contact John Larsen at ext. 88148.
jl/ll
DATE:
May 16, 2024
TO:
All Principals and Directors
FROM:
John Larsen, Business Administrator
SUBJECT:
Important Changes to Legislative Supply Funding
The State Legislature recently approved HB105, which specifies that starting in the 2024-25 school year, only Classroom Teachers will receive legislative supply funds. In the June 29, 2023 JAM, we indicated many positions already did not qualify for legislative supply funds but that the District would provide one more year of $175 “legislative funds” for the 2023-24 school year. That list is below.
School Counselors were not included on the June 29, 2023 JAM list as they previously qualified, but under the new rules will not qualify in the future. In order to provide School Counselors a one-year notice, similar to the other positions, the District will provide School Counselors $175 “legislative funds” for one more year (2024-25). After the year 2024-25, School Counselors will not receive these funds.
We are asking principals to inform the licensed personnel below that, beginning in 2024-25, they will not receive legislative supply funds. In addition, we ask that School Counselors be informed of the change explained above.
If you have any questions about these changes, please contact Lisa LeStarge at ext. 88120.
Positions not receiving legislative funds starting 2024-25:
Clinical Support Specialist
District Home & Hospital Instructor
Instructional Coach
Intern
Library Media Specialist
Occupational Therapist
Physical Therapist
School Counselor – Intern
School Psychologist
School Psychologist – Intern
School Social Worker
Special Ed Itinerant Services
Speech Language Technician
Speech Therapist
Teacher Special Ed Associate
jl/ll
DATE:
May 14, 2024
TO:
All Principals
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Brian King, Ph.D., Assistant Director of Special Education
Mike Trimmell, Ed.D., Special Education Administrator
SUBJECT:
Fall 2024 Special Education New Teacher Induction Dates
Please see the attached memo for the mandatory induction training dates for all new special education teachers.
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator of Human Resources
Brittany Bauer, HR Recruiting
Are you a new administrator or administrative assistant and need Frontline Recruiting/Hiring training? Would you like a refresher course? Human Resources will be providing Frontline Recruiting/Hiring and best-practice training classes to make you a STELLAR RECRUITER for all your open positions.
All in-person training will be at the District office room #129. Please bring your laptop. As an option, a training date will also be available on Zoom. Zoom links will be sent to those who register for this option. For available dates/times and to schedule a training session, visit the link below.
Frontline Training Schedule for Appointments
Also available on HRConnections and HRAdminOnly are the training videos and tutorials. Contact Brent Burge at #88224 or Brittany Bauer at #88214 if you have any questions.
DATE:
May 16, 2024
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Stacee Worthen, Counselor Consultant
SUBJECT:
Ensuring Confidentiality in School Counseling
School counselors provide a safe environment for students to address emotional concerns, academic challenges, and personal struggles. To effectively fulfill this role, school counselors require a dedicated, confidential, and private workspace that fosters open communication and protects student confidentiality.
Dedicated, confidential, and private workspaces:
Counselor workspaces must include the necessary equipment to ensure a continuation of work and confidentiality. Required workspace equipment must include (but is not limited to):
The following websites provide more information about creating dedicated counseling spaces and best practices for student confidentiality:
Ensuring a dedicated, confidential, and private counseling workspace creates a stronger support system for students and staff through confidentiality. If you have any questions or concerns about this requirement, please reach out to Stacee Worthen, Counselor Consultant, at (801)567-8309.
TO:
Elementary Principals
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Amanda Bollinger, Staff Assistant in Teaching & Learning
FALL Mentor Training will be available online through Canvas August 5 - September 6. Mentor Training will be provided to new mentors based on administrator recommendation. After checking with potential mentors, please complete the Google Form by Friday, August 30, to add names of mentors you would like to have complete mentor training. We have a limited number of seats. Educators will be added first come, first served. You may add up to three mentors per form. Teachers will get paid $150 stipend for completing the mentor Canvas training.
You can access a list of currently trained mentors on your school’s mentor list shared with you via Google sheets and your school coaching plan. If you need help accessing your mentor list, please contact your district coaching specialist.
