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Category: High School Deadline

Published on

DATE:
February 21, 2017

TO:    
Principals
Special Education Staff
School Secretaries

FROM:  
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT:   
Special Education Budget Closeout for the 2016-17 School Year

Please note that Special Education purchase orders/requisitions for the 2016-17 school year must be received by April 3, 2017 @ 5:00 p.m. Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the April 3rd deadline. We have provided each secretary with a spreadsheet of currently recorded purchases/reimbursements for the total special education department at your school up through January 31, 2017.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

Staff will be notified of the new budget allocation amount prior to the start of the new school year.  Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.

As you close out your budgets for the current school year, please note the following:

  1. All purchase orders/requisitions should be routed to Debbie Fairbourn in the Special Education Department.
  2. Use the following codes for purchase orders/requisitions and NPOs submitted through the year.

Coding for Purchase Orders/Requisitions and NPO’s:

FUND TYPE LOCATION PROGRAM FUNCTION OBJECT
10 E (School #) 1295 1090 610

If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.

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Annual Facility Self-Inspection Survey

The Annual Facility Self-Inspection Survey for 2016-17 from the State Office of Risk Management is now available online at www.risk.utah.gov. “Due to policy change, no extensions will be given and agencies not meeting the deadlines will be enforced with a premium penalty.” So, it is imperative that each school complete and submit the Facility Self-Inspection Survey no later than Friday, April 14, 2017.

Each school principal is the “Surveyor” and the person ultimately responsible for completing this survey.  Appropriate sections of the survey may be delegated to the department head, nutrition manager, custodian, etc. as seen fit, but the principal remains accountable.

As in previous years, if an issue is noted, you will be prompted to fill in a corrective action plan. Please specify Work Order #, date submitted, who will follow through from your school, a target completion date, and any other important information pertaining to specific questions.

When the survey is finished, the lock button at the end of the survey must be pressed to report that it is completed.

Please feel free to call or email us with any problems or questions:

Ron Boshard, 801-567-8876 (x 88876), ron.boshard@jordandistrict.org

Peggy Margetts, 801-567-8753 (x 88753), peggy.margetts@jordandistrict.org

You will receive reminder notices from SIS@utah.gov.

Thank you for your support.

Published on

Just a reminder! ALS Compliance and Assurances is due now. You will update section 2 for students with language levels 1-4, including their SAGE scores in math, science and language arts. You will also complete section 3 for students with language levels 5 and 6, including SAGE scores and monitoring information for language arts, math and science.

A special thank you to schools that have already completed this round. We appreciate your diligence so much!

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Principals:

If you have already checked your school's 2017 UEPC School Climate Surveys for accurate teacher and other licensed staff names, "Thank  you!" If you have not completed this task, please check your school's three 2017 UEPC School Climate Surveys to make sure the teachers' and other licensed staff members' names are accurate. Please complete this review by this Friday, Jan. 27, 2017. If errors are discovered, contact Alyssa Messina at UEPC no later than Friday, Feb. 3, 2017. Her email is alyssa.messina@utah.edu . Again, the links to the three surveys are:
Student Survey:            http://bit.ly/JSDStudentSurvey
Faculty/Staff Survey:     http://bit.ly/JSDFacultyStaffSurvey
Parent Survey:              http://bit.ly/JSDParentSurvey
 For a further review of the detailed preparations needed for the 2017 School Climate Surveys, I've attached a copy of the original communication sent to you on January 4, 2017.

Published on

DATE:  
January 13, 2017

TO:   
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM: 
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:  
Projected Caseload Data and Staffing Needs Survey for 2017-18

See attached memo for information and deadlines.

Published on

DATE: 
January 24, 2017

TO:    
Self-contained Support Class (Cluster) School Principals
Self-contained Support Class (Cluster) Teachers

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:    
Projected Self-Contained Support Class (Cluster) Staffing Needs Survey for 2017-18

See attached memo for information and deadlines.

Published on

DATE:       
February 6, 2017

TO: 
Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services

SUBJECT:
Permit Input Dates

The window for the school choice Early Enrollment Period closes on Friday, February 17, 2017.  The law requires that parents receive written notice from the school by March 31, 2017.  The parent’s copy of the permit application serves as their written notice.

So that we can expedite Version 2.0 of the Estimates for the 2017-18 school year, we are asking that schools have all permits entered into Skyward by Friday, February 24, if at all possible.   If you can see that you will not be able to enter all of your permits by this date, please call Luann at 88251 so that she can adjust other schools’ numbers and come back to your school when you have had a chance to input the permits.

Please share this information with the individuals in your school helping with the permits.  If you have questions or concerns, please call Luann.  Your cooperation is greatly appreciated in an attempt to help make Estimate Version 2.0 as accurate as possible.

Thank you for your help with this process.

Published on

Applications for 2017 Outstanding Educators and Outstanding Special Educators open on January 3 and close on February 10, 2017.

Access the application and rubric starting January 3rd: www.jordaneducationfoundation.org

Details to follow. Reminder that JEF will honor a teacher from every school during the week of April 17. From those nominations we will select the ten or so finalists to receive $1,000 and be recognized at the Annual JEF Awards Banquet at Little America on April 27, 2017.

We kindly ask you to make certain that you submit a nomination from your school prior to February 13.

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  • All Beginning-of-the-Year interims need to be completed ASAP. The deadline was October 31, 2016 to have these all approved.
  • Please dispose of all old bubble sheets. They will not run on the scanner and then have to be re-bubbled.
  • The self-evaluations for interims is a required piece of the interim evaluation. Please make sure this is completed before approving plans.
  • Deadlines for provisional/probationary 1st eval: A Track Nov. 16, B Track Nov. 10, C Track Nov.11, D Track Dec. 6; Traditional Nov. 18.
  • Special Education Forms: Please do not send the file review forms and the IEP checklists to the JES office. We only need the supplemental form to be included with the JPAS forms.
  • JPAS Interview: Please remember teachers no longer have 24 hours to produce evidence. Scores are based on what is shown at the time of the interview.

Published on

Open Enrollment 2017-2018 School Year

Per Utah State Law  53A-2-207:

Open enrollment begins on December 1, 2016 and goes through Friday, February 17, 2017.  Any individual interested in completing a permit for the 2017-18 school year may obtain a permit from the school they wish to attend and begin turning them in on Tuesday, December 1, 2016, to the desired school.

Permit approval is on a first-come/first served basis.  The school shall notify any permit applicant within six weeks after receipt of the application by the district or by March 31, whichever is later, for applications submitted during the early enrollment period.

Published on

DATE:   
November 15, 2016

TO: 
All Principals

FROM: 
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:   
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from the beginning of the 2016 school year to November 30, 2016.

Please complete this form and return it to
Nancy Ward, Coordinator of Educational Support Services by
December 15, 2016.