Delegation Lists JPAS:
Please review, make changes, and add evaluators to your 2018-19 delegation list by Friday, August 10th so we can get your lists out to you. Contact the JES office with questions. Thank you!

Please review, make changes, and add evaluators to your 2018-19 delegation list by Friday, August 10th so we can get your lists out to you. Contact the JES office with questions. Thank you!
DATE:
July 17, 2018
TO:
Principals
All Special Educators and Service Providers
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2018-19 School Year
Please see attached memo for guidelines and multiple deadlines.
DATE:
July 10, 2018
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2018. Checks written BEFORE July 1, 2017 AND not cashed by June 30, 2018 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Jason Mott by September 28, 2018 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2017 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Jason Mott at (801)567-8388 with any questions.
Please see document below for important dates and reminders.
DATE:
June 28, 2018
TO:
High School Principals
FROM:
Michael Anderson, Administrator of Schools
SUBJECT:
High School Fee Waiver Materials 2018-19
Attached are fee waiver materials for the 2018-19 elementary registration.
All fee waiver forms can be found in the June 28th edition of JAM: Jordan Admin Memo and also at https://schools.utah.gov/policy/resources.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status.
Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.
Please approve all time off requests by Friday, June 29th before the end of year roll over. Thank you!
DATE:
June 15, 2018
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2018
Please send the following information for each bank account balance as of June 30, 2018 to Accounting by July 27, 2018. If you have multiple bank accounts, please list each account separately.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your December bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
DATE:
June 15, 2018
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for April, May, and June 2018
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.
Please photocopy the selected elements and send to Accounting by July 27, 2018.
Please include:
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Please see attached calendars and deadlines.
DATE:
June 4, 2018
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
SUBJECT:
June 2018 Budget Transfer Request
If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Dan by July 3, 2018. If Dan does not receive this back from you by July 3, 2018, Dan will assume no transfer is requested. The next opportunity to make such a transfer is December 2018.
Please see document below for important dates and reminders.
In collaboration with the Friday Institute, USBE, and UEN, JSD will provide a “Leadership in Blended and Digital Learning (LBDL) Academy,” designed specifically for administrators to lead schools toward blended and digital learning through research-based content and job-embedded experiences. The program will follow a blended-learning model with an online course in Canvas and five face-to-face sessions. Participants completing the LBDL Academy will receive the State’s Ed Tech Endorsement.
The face-to-face sessions will be held at the ASB from 8:00 – 3:30 on the dates listed below. A brief description of each session is included as well.
Thursday, September 13, 2018, Session 1: Blended Learning. This session explores and extends upon leadership research and various blended and digital learning models and definitions from leading sources in the field (Michael Fullan, The Christensen Institute, etc.)
Tuesday, November 13, 2018, Session 2: Creating a Culture for Blended Learning. This session will focus on the important culture shifts for all stakeholders including activities around managing complex change (Knoster’s Model), engaging in critical conversations, and engaging stakeholders.
Thursday, January 17, 2019, Session 3: Shifting Teaching and Learning. This session will focus on the key changes in curriculum and instruction in a blended learning environment, including frameworks for instruction such as TPACK and SAMR, and other essential topics such as Digital Content and Tools.
Thursday, March 14, 2019, Session 4: Supporting Teachers Through Professional Learning. This session will focus on the competencies of a blended learning educator and professional learning models which draws on the ISTE and iNACOL standards and also explores various models of professional learning such as competency-based PD.
Thursday, April 4, 2019, Session 5: Implementing and Sustaining Blended Learning. This session will focus on the nuts and bolts of shifting to a blended learning model and implementation strategies. Topics include budget, space, technology & devices, communications, data, and evaluation.
IMPORTANT NOTE: Through legislation, additional funding was added to the Digital Teaching and Learning Grant for the 2018-2019 school year. In an effort to expand blended learning opportunities and build capacity within schools, administrators participating in the LBDL Academy will have the option to apply for 1:1 devices, training, and support for a team of technology teacher leaders. Applications will be available once the budget has been confirmed from USBE. (This is a one-year opportunity only.)
If you would like to be registered for the LBDL Academy, please contact Shelley Nordick before June 1. 801-567-8110 shelley.nordick@jordandistrict.org
DATE:
April 9, 2018
TO:
School Principal and Lunch Manager
FROM:
Scott Thomas, Administrator, Auxiliary Services
Jana Cruz, Director of Nutrition Services
SUBJECT:
Records to be kept for the school lunch program
The records below are necessary to be kept on file.
2014-15 Skyward: Daily Activity and Monthly Payment Totals Report
2015-16 Skyward: Daily Activity and Monthly Payment Totals Report
2016-17 Skyward: Daily Activity and Monthly Payment Totals Report
2017-18 Skyward: Daily Activity and Monthly Payment Totals Report
We certify that the above records for this year and the preceding three years are on file in the school where they will be accessible for review by the District, State and Federal officials involved in the school lunch program of the Jordan School District.
School Name ___________________________________________________________________
Principal's Signature_______________________________ Date_________________
Manager's Signature_______________________________ Date_________________
Please return to the Nutrition Services Department by:
Traditional Schools – June 1, 2018
Year Round Schools – July 3, 2018
DATE:
April 30, 2018
TO:
High School Principals and Counselors
FROM:
C. Brad Sorensen, Administrator of Schools
Holly Bell, Secondary Counseling Specialist
Sharon Jensen, Principal, Valley High School
SUBJECT:
Critical Dates Regarding 24-credit Diploma through Valley High School
Counselors and students planning to graduate with a 24-credit diploma from Valley High School need to be aware of the following date/deadlines:
May 14, 2018
Names of all students planning to graduate with a 24-credit diploma must be submitted to Sharon Jensen, Principal of Valley High School.
All students who are planning to walk at Valley High School’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High School cap and gown package. If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High School colors.
May 21, 2018
Deadline for official transfer of student to Valley High School.
All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted. Valley High School registrar will complete all transfers on May 21st.
May 23, 2018
All students who are planning to walk during the Valley High School Graduation Ceremony must attend one of the following meetings at Valley High:
12:30 p.m. 4:00 p.m.
Each meeting will be approximately one hour. Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings. Caps and gowns will be distributed at the end of this mandatory meeting.
May 30, 2018
Valley High School Graduation Ceremony 2:00 p.m.
Salt Lake Community College
Lifetime Activities Center (4600 S. Redwood Rd, Taylorsville)
May 31, 2018
Students who do not wish to attend the graduation ceremony may pick up their diploma at Valley High School.
Please make note of these important dates and ensure they are communicated to students who are planning to use this option.
*Attached are instructions and the application for a 24-credit diploma through Valley High School.
DATE:
April 28, 2018
TO:
Principals
All Certified Special Education Staff
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
End of Year SCRAM Detail Report
We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.
Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:
Traditional School Deadline: Monday, May 21, 2018
Year-Round School Deadline: Friday, June 1, 2018
Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information. Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the original report before returning it to the Special Education Department.
Submit any SCRAM changes and/or corrections AND the signed current report(s) to Amanda Hamblin through District mail at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.
If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.
**************************
Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!
Please see document below for important dates and reminders.
DATE:
April 18, 2018
TO:
Principals
Administrative Assistants
FROM:
Laura Finlinson, Administrator, Curriculum and Staff Development
Norm Emerson, Consultant, Instructional Support Services/Fine Arts
SUBJECT:
End-of-Year Due Dates
The following is a reminder of Curriculum reports and the corresponding due dates:
Traditional YR
The music reports should be sent directly to Norm Emerson, Consultant, Instructional Support Services. All other reports and timesheets listed above should be sent to Noreen Samowitz, Administrative Assistant, Curriculum Department.
Thank you for your help.
/nrs
Appeal hearings for the fourth week in April will be held the 24th due to the Gang Conference. Deadline for paperwork is 4:00 pm on the 20th of April.
DATE:
April 10, 2018
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
Special Education Support Class Instructional Assistants for 2018-19
Please see attached memo and forms.
DATE:
April 10, 2018
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
Special Education Resource Instructional Assistants for 2018-19
Please see attached memo and forms.