Category: High School Deadline

DATE:  
June 15, 2018

TO:  
All School Principals
All School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT: 
Quarterly School Financial Report for April, May, and June 2018

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by July 27, 2018.

Please include:

• The signed attached memo to Accounting
• A copy of your April, May, and June 2018 Reconciliation Worksheets
• A copy of your April, May, and June 2018 Bank Statements
• A copy of your April, May, and June 2018 Skyward Balance Sheets
• A copy of your April, May, and June 2018 Outstanding Check Reports
• Screen shot(s) of your June 30, 2018 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools

Quarterly School Financial Report for April, May and June 2018

Financial Report Cover Sheet June 2018

DATE:
June 4, 2018

TO:
All Elementary, Middle, and Traditional High School Principals

FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits

SUBJECT:
June 2018 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Dan by July 3, 2018. If Dan does not receive this back from you by July 3, 2018, Dan will assume no transfer is requested. The next opportunity to make such a transfer is December 2018.

June 2018 Budget Transfer Request

In collaboration with the Friday Institute, USBE, and UEN, JSD will provide a “Leadership in Blended and Digital Learning (LBDL) Academy,” designed specifically for administrators to lead schools toward blended and digital learning through research-based content and job-embedded experiences. The program will follow a blended-learning model with an online course in Canvas and five face-to-face sessions. Participants completing the LBDL Academy will receive the State’s Ed Tech Endorsement.

The face-to-face sessions will be held at the ASB from 8:00 – 3:30 on the dates listed below. A brief description of each session is included as well.

Thursday, September 13, 2018, Session 1: Blended Learning. This session explores and extends upon leadership research and various blended and digital learning models and definitions from leading sources in the field (Michael Fullan, The Christensen Institute, etc.)

Tuesday, November 13, 2018, Session 2: Creating a Culture for Blended Learning. This session will focus on the important culture shifts for all stakeholders including activities around managing complex change (Knoster’s Model), engaging in critical conversations, and engaging stakeholders.

Thursday, January 17, 2019, Session 3: Shifting Teaching and Learning. This session will focus on the key changes in curriculum and instruction in a blended learning environment, including frameworks for instruction such as TPACK and SAMR, and other essential topics such as Digital Content and Tools.

Thursday, March 14, 2019, Session 4: Supporting Teachers Through Professional Learning.  This session will focus on the competencies of a blended learning educator and professional learning models which draws on the ISTE and iNACOL standards and also explores various models of professional learning such as competency-based PD.

Thursday, April 4, 2019, Session 5: Implementing and Sustaining Blended Learning. This session will focus on the nuts and bolts of shifting to a blended learning model and implementation strategies. Topics include budget, space, technology & devices, communications, data, and evaluation.

IMPORTANT NOTE: Through legislation, additional funding was added to the Digital Teaching and Learning Grant for the 2018-2019 school year. In an effort to expand blended learning opportunities and build capacity within schools, administrators participating in the LBDL Academy will have the option to apply for 1:1 devices, training, and support for a team of technology teacher leaders. Applications will be available once the budget has been confirmed from USBE. (This is a one-year opportunity only.)

If you would like to be registered for the LBDL Academy, please contact Shelley Nordick before June 1.  801-567-8110 shelley.nordick@jordandistrict.org

DATE:
April 9, 2018

TO:
School Principal and Lunch Manager

FROM:
Scott Thomas, Administrator, Auxiliary Services
Jana Cruz, Director of Nutrition Services

SUBJECT:
Records to be kept for the school lunch program

The records below are necessary to be kept on file.

2014-15 Skyward:  Daily Activity and Monthly Payment Totals Report

2015-16 Skyward:  Daily Activity and Monthly Payment Totals Report

2016-17 Skyward:  Daily Activity and Monthly Payment Totals Report

2017-18 Skyward:  Daily Activity and Monthly Payment Totals Report

We certify that the above records for this year and the preceding three years are on file in the school where they will be accessible for review by the District, State and Federal officials involved in the school lunch program of the Jordan School District.

School Name ___________________________________________________________________

Principal's Signature_______________________________              Date_________________

Manager's Signature_______________________________              Date_________________

Please return to the Nutrition Services Department by:
Traditional Schools – June 1, 2018
Year Round Schools – July 3, 2018

Records to be kept for the School Lunch Program 2017-18

2018 Traditional Elem Nutrition Services Year End

2018 Year Round Elem Nutrition Services Year End

2018 Secondary Nutrition Services Year End

District Approved Deficit Procedure Elem and Sec 2014 Revised 7-27-2016 CURRENT

DATE:
April 28, 2018

TO:    
Principals
All Certified Special Education Staff

FROM:      
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:  
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

• Check that all students served in your program are listed on the report.
• Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
• Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
• Students who will continue in the same school (advance from grade to grade) or who will move to Kindergarten, 7^th or 10^th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
• Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the placement specialist/special education department).
• Students who will continue past the 12^th grade, (i.e. students going on to South Valley and/or Kauri Sue Hamilton School) the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field. An exit scram does not need to be submitted for these students.
• An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
• Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding. Note that the SCRAM exit date and the school exit date must be the same date.
• Remember that any changes must be documented on the IEP in Goalview prior to changing the SCRAM document. If there are any changes to SCRAM information, submit an updated / corrected SCRAM / IEP Services document no later than the date listed below.
• Please take note of the date that the report was printed (top right corner) and be aware that if scram documents were sent after the print date, they will not appear on the report, but sending multiple duplicate copies is not necessary and slows the entry process.
• Note that changes made directly on the printout report without a SCRAM / IEP service document will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM / IEP Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 21, 2018
Year-Round School Deadline:  Friday, June 1, 2018

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the original report before returning it to the Special Education Department.

Submit any SCRAM changes and/or corrections AND the signed current report(s) to Amanda Hamblin through District mail at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

End of Year SCRAM Detail Report 2017-18

DATE:
April 18, 2018

TO:
Principals
Administrative Assistants

FROM:
Laura Finlinson, Administrator, Curriculum and Staff Development
Norm Emerson, Consultant, Instructional Support Services/Fine Arts

SUBJECT:
End-of-Year Due Dates

The following is a reminder of Curriculum reports and the corresponding due dates:

                                                                                                                   Traditional          YR

• Elementary Music Fees Report – Final Payment Due                06/01/18       06/29/18
• Outstanding Instrument Rental Fees & Fee Waivers                  06/01/18       06/29/18
• Updated Instrument Inventory (sent to each school)                 06/01/18       06/29/18
• All 2017-2018 timesheets needing signature                              06/01/18       06/29/18

The music reports should be sent directly to Norm Emerson, Consultant, Instructional Support Services. All other reports and timesheets listed above should be sent to Noreen Samowitz, Administrative Assistant, Curriculum Department.

Thank you for your help.

/nrs

End-of-Year Due Dates 2017-18

Appeal hearings for the fourth week in April will be held the 24th due to the Gang Conference. Deadline for paperwork is 4:00 pm on the 20th of April.

DATE:
April 10, 2018

TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Special Education Support Class Instructional Assistants for 2018-19

Please see attached memo and forms.

Special Education Support Class Instructional Assistants for 2018-19

FORM A&B Environment Checklist – Critical Needs Rubric

DATE:
April 10, 2018

TO: 
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:    
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT: 
Special Education Resource Instructional Assistants for 2018-19

Please see attached memo and forms.

Special Education Resource Instructional Assistants for 2018-19

FORM A&B Environment Checklist – Critical Needs Rubric

DATE:
April 9, 2018

TO: 
Principals and District Administrators

FROM: 
Dr. Anthony Godfrey, Associate Superintendent of Schools

SUBJECT:  
Stipend for Department Chairs and Team Leaders

Stipends for Department Chairs and Team Leaders will be paid in May.

• Elementary Schools may pay $300 for 8 Team Leaders.
• Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
• High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A multiple time sheet roster should be submitted to the Payroll Department by May 2, 2018. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code

10  xxx  xxxx  2216  131

10  xxx  7551  2216  131  (Special Education)

Stipend for Department Chairs and Team Leaders April 2018

DATE:  
April 10, 2018

TO: 
Principals
Administrative Assistants

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:  
End of the Year Procedures

The following is a friendly reminder about the end-of-year reports, tasks and due dates required by Planning & Student Services for traditional elementary, middle, high and special schools (TRAD) as well as year-round elementary schools (YRE). All forms may be found on the Planning & Services website: http://planning.jordandistrict.org/forms/.

Records Retentions and Accelerations

1. A form for each Individual Retention or Acceleration should be completed and sent to your Administrator of Schools at the time is processed at your school.
2. Record each acceleration or retention on Skyward at year’s end.
3. Complete Report of Retentions & Non-graduating Seniors and Report of Acceleration & Early Graduates Form•

DATE DUE:
TRAD.             JUNE 1, 2018
YRE.                JUNE 29, 2018

Report of Student Deaths•

DATE DUE:
TRAD.            JUNE 15, 2018
YRE.               JUNE 29, 2018

Fourth Quarter Reports
Check membership report carefully for entry and exit date errors. Make corrections on Skyward and notify Planning & Student Services when complete. Do not send a copy. (See the required reports list in the Planning and Student Services Manual) 

DATE DUE:
TRAD.             JUNE 1, 2018
YRE.                JUNE 29, 2018

School’s End-of-Year PDM
Run the School’s end-of-year PDM and retain at school permanently. (Do not send a copy to Planning & Student Services) 

DATE DUE:
TRAD.             JUNE 1, 2018
YRE.               JUNE 29, 2018

Permanent Record Retention
Permanent records for students leaving the school (boundary change or 6^th and 9^th grade advancement, where applicable) are delivered in person to the appropriate school by the staff of the sending school. The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by TWO (2) alphabetized lists, which need to include the name of the sending school and the receiving school. Computer lists, PDM’s and the Skyward Students Not Returning report may be used. Dead files should be sent to the receiving school in a separate box. 

DATE DUE:
TRAD             JUNE 8, 2018
YRE                JULY 6, 2018

2018-19 FTE Staffing Worksheet
Using the appropriate worksheet for your school (Trad. Elem, MTS Elem, Title I Elem, MTS/Title I Elem, Middle, or High) enter the amount of 0050 FTE you have or will have hired by the first day of school. Please do NOT include any teachers hired using alternate funding (BTS, Land Trust, etc.) – only those teachers funded by 0050 (whole or part of their contract) should be entered. Title I schools will enter the teachers funded (whole or part) by Title I funds in the appropriate cells. The schools FTE version 2.0 must be entered in the appropriate box(es) for the worksheet to calculate correctly. You do not need to enter any enrollment at this point. However, it is encouraged that you use these sheets throughout the year to accurately account and track your FTE and enrollment. The FTE Staffing Worksheet is not required for any Special School. For any questions about the FTE Staffing Worksheet please contact Travis directly at 801.567.8251.

DATE DUE:
TRAD             JUNE 15, 2018
YRE                JUNE 29, 2018

Thank you and please direct any questions to Carmen (801.567.8183) in Planning and Student Services.

End of the Year Reports April 2018

DATE:  
April 11, 2018

TO:  
Principals and Attendance Secretaries

FROM: 
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT: 
ENTERING ENROLLMENT IN SKYWARD FOR THE LAST SIX (6) DAYS OF THE SCHOOL YEAR

Please see attached memo.

Entering Enrollment in Skyward for the Last Six (6) Days of the School Year

DATE: 
April 4, 2018

TO: 
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT: 
Quarterly School Financial Report for January, February and March 2018

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by April 20, 2018.

Please include:

• The signed attached memo to Accounting
• A copy of your January, February, and March 2018 Reconciliation Worksheets
• A copy of your January, February, and March 2018 Bank Statements
• A copy of your January, February, and March 2018 Skyward Balance Sheets
• A copy of your January, February, and March 2018 Outstanding Check Reports
• Screen shot(s) of your March 31, 2018 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools

Quarterly School Financial Report for January, February and March 2018

Financial Report Cover Sheet March 2018

DATE:        
March 19, 2018

TO:       
All Principals

FROM:   
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:   
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from December 1, 2017  to March 31, 2018.

Please complete this form and return it to
Nancy Ward, Coordinator of Educational Support Services by
April 18, 2018.

Volunteer Hours Dec 2017 – Mar 2018

Volunteer Report Form Blank Dec 1 to Mar 31