Jordan School District
Jordan Education Foundation (JEF) CLASSROOM GRANT applications will be accepted Thursday, August 1 through Thursday, Ocotber 31, 2019.
See flyer for details.
To apply: Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.
DATE:
Thursday, July 25, 2019
TO:
All Principals and District Department Directors/Consultants
FROM:
Anthony Godfrey, Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2019-20 Required Testing Ethics Professional Development Procedures for Classified Employees
Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. Principals do not need to train their teachers on testing ethics for the 2019-20 school year; however, principals will need to do an in-person training with any classified support staff that will participate in any kind of testing.
Instructions, materials, and documentation forms for the required 2019-20 Testing Ethics professional development, are being sent to schools via the Jordan Administrative Memo (JAM). These materials will also be available online at http://assessments.jordandistrict.org/ethics/ . The three required procedures for completing this testing ethics professional development are listed on the “2019-20 Principal’s Testing Ethics Checklist for Classified Employees” form provided in the materials, which is due to the Evaluation, Research & Accountability Department by Friday, September 20, 2019.
It is important that all classified staff that assist with testing be reminded that the professional testing ethics required for all Federally-mandated assessments such as NAEP and WIDA or State-mandated assessments such as RISE, Utah Aspire Plus, ACT, Acadience Reading benchmarks and progress monitoring, also apply to all District-mandated assessments such as benchmark tests, SLO assessments, and other District-created assessments. Students must not be given secured assessment questions as homework or discussion items. Any use of secured assessment questions for instruction, discussion, or homework compromises the validity and integrity of the assessment questions and constitutes a violation of professional testing ethics protocol.
Principals are to make sure that teachers as well as paraprofessionals that assist with testing understand that professional testing ethics must be followed when working with District-mandated as well as State- and Federally-mandated assessments. Principals are also to remind teachers and paraprofessionals that assist with testing that any potential disciplinary action specified for violating professional testing ethics on State- and Federally-mandated assessments, also applies to any violation of professional testing ethics on District-mandated assessments.
Please see document below for important dates and reminders.
Michael Anderson, previously Administrator of Schools, has been appointed Associate Superintendent. An application for the Administrator of Schools position has been posted at workatjordan.org. Cabinet assignments will be finalized once a new Cabinet member has been appointed. The application deadline is July 31.
DATE:
July 17, 2019
TO:
Principals
All Special Educators and Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2019-20 School Year - October 1 Count
Please see attached memo for guidelines and multiple deadlines.
DATE:
July 8, 2019
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2019. Checks written BEFORE July 1, 2018 AND not cashed by June 30, 2019 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 27, 2019 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2018 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Jason Mott at (801)567-8388 with any questions.
All schools within Jordan School District should complete either the Elementary or Secondary School Level Emergency Compliance and Safety Form (attached) based on the grades housed in the school. All completed forms should be submitted to SchoolConstruction@schools.utah.gov by July 19, 2019.
As a guide to completing the form, please see the EXAMPLE District School Level Emergency Compliance Form (attached) that was already submitted by the District.
Please see document below for important dates and reminders.
DATE:
June 26, 2019
TO:
High School Principals
FROM:
Michael Anderson, Administrator of Schools
SUBJECT:
High School Fee Waiver Materials 2019-20
Beginning with school year 2019-2020 the Certificate of Compliance form will be due October 31. August 1 of each year the Local Board Chair, District Superintendent and each Principal will receive an email containing their individual URL to complete the Certificate of Compliance. 90 days will be given to complete the survey.
To help you complete the online Certificate of Compliance you can find the following forms in the June 27th edition of JAM: Jordan Admin Memo they are also available at https://schools.utah.gov/schoolfees.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status.
Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.
DATE:
June 17, 2019
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for April, May and June 2019
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.
Please photocopy the selected elements and send to Accounting by Friday, August 2, 2019.
Please include:
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
DATE:
June 17, 2019
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2019
Please send the following information for each bank account balance as of June 30, 2019 to Accounting by Friday, July 26, 2019. If you have multiple bank accounts, please list each account separately.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Enrollment Information Available online at: http://www.jordandistrict.org/departments/insurance
Please see flyer below for more information.
Please see document below for important dates and reminders.
DATE:
May 24, 2019
TO:
All Principals
FROM:
Cheryl Matson, Director of Insurance Services
SUBJECT:
Volunteer Hours
Volunteer reports need to be submitted to Insurance Services.
Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period from April 1, 2019 to the end of school year.
Please complete this form and return it to
Cheryl Matson, Insurance Services by
June 15, 2019
Please see flyer below for important dates and information.
DATE:
May 3, 2019
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits
SUBJECT:
May 2019 Budget Transfer Request
If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Derek by June 7, 2019. If Derek does not receive this back from you by June 7, 2019, Derek will assume no transfer is requested. The next opportunity to make such a transfer is January 2020.
Please see document below for important dates and reminders.
DATE:
April 23, 2019
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Lisa Robinson, Area Administrator
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Resource Instructional Assistants for 2019-20
Special Education Support Class Instructional Assistants for 2019-20
Please see attached memo.
DATE:
April 22, 2019
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
End of Year SCRAM Detail Report
We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.
Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:
Traditional School Deadline: Monday, May 13, 2019
Year-Round School Deadline: Friday, May 31, 2019
Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information. Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the original report before returning it to the Special Education Department.
Submit any SCRAM changes and/or corrections AND the signed current report(s) to Amanda Hamblin through District mail at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.
If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.
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Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!
DATE:
April 10, 2019
TO:
Principals
Administrative Assistants
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
End of the Year Procedures
The following is a friendly reminder about the end-of-year reports, tasks and due dates required by Planning & Student Services for traditional elementary, middle, high and special schools (TRAD) as well as year-round elementary schools (YRE). All forms may be found on the Planning & Services website: https://planning.jordandistrct.org/forms/.
Records Retentions and Accelerations
DATE DUE:
TRAD. JUNE 3, 2019
YRE. JUNE 28, 2019
Report of Student Deaths•
DATE DUE:
TRAD. JUNE 3, 2019
YRE. JUNE 28, 2019
Fourth Quarter Reports
Check membership report carefully for entry and exit date errors. Make corrections on Skyward and notify Planning & Student Services when complete. Do not send a copy. (See the required reports list in the Planning and Student Services Manual)
DATE DUE:
RAD. JUNE 3, 2019
YRE. JUNE 28, 2019
School’s End-of-Year PDM
Run the School’s end-of-year PDM and retain at school permanently. (Do not send a copy to Planning & Student Services)
DATE DUE:
TRAD. JUNE 3, 2019
YRE. JUNE 28, 2019
Permanent Record Retention
Permanent records for students leaving the school (boundary change or 6th and 9th grade advancement, where applicable) are delivered in person to the appropriate school by the staff of the sending school. The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by TWO (2) alphabetized lists, which need to include the name of the sending school and the receiving school. This should be signed by both the sending and receiving school. Computer lists, PDM’s and the Skyward Students Not Returning report may be used. Dead files should be sent to the receiving school in a separate box..
DATE DUE:
TRAD JUNE 7, 2019
YRE JULY 9, 2019
2018-19 FTE Staffing Worksheet
Using the appropriate worksheet for your school (Trad. Elem, MTS Elem, Title I Elem, MTS/Title I Elem, Middle, or High) enter the amount of 0050 FTE you have or will have hired by the first day of school. Please do NOT include any teachers hired using alternate funding (BTS, Land Trust, etc.) – only those teachers funded by 0050 (whole or part of their contract) should be entered. Title I schools will enter the teachers funded (whole or part) by Title I funds in the appropriate cells. The schools FTE version 2.0 must be entered in the appropriate box(es) for the worksheet to calculate correctly. You do not need to enter any enrollment at this point. However, it is encouraged that you use these sheets throughout the year to accurately account and track your FTE and enrollment. The FTE Staffing Worksheet is not required for any Special School. For any questions about the FTE Staffing Worksheet please contact Travis directly at 801.567.8251.
DATE DUE:
TRAD JUNE 5, 2019
YRE JUNE 5, 2019
Thank you and please direct any questions to Carmen (801.567.8183) in Planning and Student Services.
