Jordan School District
DATE:
May 15, 2018
TO:
Principals
All Certified Special Education Staff
FROM:
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist
SUBJECT:
Year-End Checkout for Traditional Schools/Year-Round Schools
Please see attached memo.
DATE:
Tuesday, May 15, 2018
TO:
All Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2018 UEPC School Climate Survey Results
The 2018 UEPC School Climate Reports are being prepared. Before distributing these survey results, principals are required to agree to follow three directions regarding access to, and disclosure of, UEPC survey data:
Principals are asked to please download, initial, and sign the attached document entitled Data Access and Disclosure Requirements. Please return the initialed and signed copy to me via email or through District Mail. Once the 2018-18 UEPC School Climate Survey becomes available and I have the signed Data Access and Disclosure Requirements form initialed and signed by you, I will send your school’s survey report to you via a MoveIT email file.
Once you receive your 2018 UEPC School Climate Survey Report, please distribute a copy of the results pages to each educator so that they may include it in the portfolio portion of their JPAS.
Please remember that your UEPC School Climate Survey Report may include potentially sensitive information as a result of opinions and comments expressed by survey respondents. Make certain you carefully follow the above requirements when sharing this information and use great discretion when doing so.
Please contact Ben Jameson in Evaluation, Research & Accountability with any questions or concerns.
Principals:
The fourth and final notification of expiring licenses was sent to 224 licensed employees on April 20, 2018. This final letter serves as a notification of termination if they choose not to complete the process by June 30, 2018. We requested your assistance in notifying the employees, securing their signature and returning the form to HR by May 11, 2018.
To date, HR has received 102 of the 224 letters sent out to licensed employees with expiring licenses. According to CACTUS, there are 113 educators that have not yet completed their license renewal, 19 of which have not yet begun their background check process. Principals will be receiving an email with status details for those educators in their building who still haven’t completed the license renewal process.
If educators still have questions after reviewing the instructions contained in previous notifications, they should contact Jill or Stacy immediately for assistance.
Please provide encouragement to your educators to act quickly to avoid termination, as licensure is a condition of employment. HR needs the form returned by all who received it regardless of their current renewal status. Thank you in advance for encouraging those in your building with expiring licenses to take care of this as soon as possible.
DATE:
May 9, 2018
TO:
All Principals, Administrative Assistants, and Custodians
FROM:
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Sandi Abplanalp, Facility Systems Coordinator
SUBJECT:
Summer Card Access Scheduling
With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary. Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers. Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed. If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.
Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.
Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule. You will be receiving a report which includes a list of employees with access to your building and their access times and passes. If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department. If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location. Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes and substitute passes that are listed in this report.
Please be aware that employees with extended building access will revert back to regular access when the school year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins. Please call Sandi with any questions or concerns.
Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org
Cc:
Jordan School District Cabinet Members
DATE:
May 2, 2018
TO:
School Principals and Administrative Assistants
FROM:
Administrators of Schools
SUBJECT:
Principal Year-End Check Out Materials for 2017-2018
Attached is the list of all forms and items to be completed for principal check out.
If you have any questions, please contact your Administrator of Schools’ administrative assistant.
MA/nt
DATE:
April 26, 2018
TO:
Jordan District Principals
FROM:
Administrators of Schools
SUBJECT:
Time Schedule for the Last Day of School
The Transportation Department has made every effort to accommodate dismissal times for the last day of school. Please review attached memo carefully for your dismissal time, and convey that information to your students and parents. Once again, we extend our appreciation to the administration and employees who work in the Transportation Department for assisting in the transportation adjustment required to accommodate these changes.
Public Law: R277. Education, Administration R277-419-2.Definitions R277. Public Accounting
“School day” means a minimum of two hours per day per session in Kindergarten; and a minimum of four hours per day in grades one through twelve. All school day calculations shall exclude lunch periods and pass-time between classes.
MA/nt
Attachments
DATE:
April 4, 2018
TO:
Principals
Administrative Assistants
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Permanent Records – Transfer Processes and Procedures
Year-End Permanent Record Transfers:
Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before:
Traditional Schools: June 8, 2018
Year-Round schools: July 6, 2018
The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used. Dead files should be provided to receiving schools separately in their own box.
General Permanent Record Transfer Procedures (District policy AS61):
DATE:
April 4, 2018
TO:
Principals
High School Registrars
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives
Please see memo below.
Principals: Please forward the attached flyer to teachers who may be interested in this opportunity.
Apply by June 15, 2018 at: education.byu.edu/edlf/aspiring_principals.html
Principals:
Please pass this information to the appropriate teachers. Thank you!
DATE:
March 19, 2018
TO:
Applicable School Principals and Administrative Assistants (Financial and Membership)
All Administrators of Schools and Administrative Assistants
Travis Hamblin, Planning and Student Services
Michael Heaps, Support Services Manager
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
External Audit Visits
Please see attached memo.
DATE:
Thursday, March 22, 2018
TO:
All Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
USBE Guiding Document for R277-404 SAGE Opt-in Changes
Principals are asked to communicate the following information as well as provide the USBE Guiding Document that accompanies this memo to their teachers.
On January 4, 2018, the State Board of Education amended R277-404 to read: “In accordance with Subsection 53G-15-1403(1)(a), an LEA shall reasonably accommodate a parent’s or guardian’s request to allow a student’s demonstration of proficiency on a state required assessment to fulfill a requirement in a course.” This opened a 30-day public comment period, which closed on March 12, 2018. This amendment has since become official and USBE has provided a guiding document to assist schools and teachers as they implement this change in Board Rule.
The guiding document is comprised of two sections. The first section discusses the various components of Board Rule and Utah Code that play into the Board’s decision to ratify this change. This section is meant for LEA and school administrators. Specifically, because of provisions in Utah Code 53G-6-803 that allow parents to have the “right to reasonable academic accommodations from the student’s LEA” including an accommodation that “shall allow a student to earn course credit towards high school graduation without completing a course in school by testing out of the course; or demonstrating competency in course standards.” It was the consideration of this statute in particular that led the USBE to pass the amendment to R277-404.
The second section is meant for teachers to use as an example of how they might word this amendment in an addendum to their disclosure for this year and their disclosure statement for next year. Essentially, teachers can choose the course requirement in which they will accept a student’s proficiency rating of a 3 or 4 on the SAGE as a substitute. Please note that a 3 or 4 on the SAGE for that content area would mean that the student received 100% of the value of the selected course requirement. If a student does not score a 3 or higher, the score from the course requirement will be used. Teachers must have a parent’s signature opting their student into this procedure. Teachers also need to provide a copy of the signed form for the student’s CUM file just like we do for an opt-out form.
As teachers implement this change, the other rules surrounding the administration of state-mandated tests apply.
Teachers may NOT:
Teachers are not required to implement this amendment to Board Rule; however, they are required to reasonably accommodate a parent’s request to allow demonstrated proficiency on a statewide assessment to fulfill a course requirement. If teachers do not articulate up front what the reasonable accommodation is for their course, they will need to determine what is reasonable on a case-by-case basis at the request of parents.
Please contact Ben Jameson in the Evaluation, Research & Accountability department with any questions.
On April 19, 2018, hundreds of thousands of Utahns will “Drop, Cover, and Hold On” in the Great Utah ShakeOut Earthquake Drill.
All schools are encouraged to participate in this drill, or to conduct an earthquake drill sometime in the month of April. Please take this opportunity to incorporate emergency preparedness in classroom lessons and teach proper ways to protect oneself during an earthquake. The drill will help us to be prepared for a catastrophic disaster in our area.
We encourage all schools to register at www.ShakeOut.org/Utah. After you register your school, please click on the “Resources” tab; where you will find a Shakeout Drill Manual for K-12 schools. This manual will provide you great information for your school’s exercise.
Please review the Jordan School District Incident Command procedures for the Earthquake Action Plan and Standard Operating Guidelines.
Please plan and prepare to take part in this statewide earthquake response exercise.
It is time for schools to begin accepting applications from GRADUATING SENIORS who are interested in the Utah Seal of Biliteracy. Students should download the application here: http://worldlanguages.jordandistrict.org/secondaryOpens in a new window, attach evidence of English proficiency (ACT English score of 18 or higher or 5 on WIDA) and foreign language proficiency (generally AAPPL) and turn all into school counselors. Counselors have been instructed on how to proceed and should send names of students who qualify to Pam Su'a by May 7. Please refer any questions on the Seal to Pam at x88320.
DATE:
March 12, 2018
TO:
Building Administrators
FROM:
Scott Thomas, Administrator
Paul Bergera, Staff Assistant
Lance Everill, Facility Operations Coordinator
Ron Boshard, Risk Management Coordinator
SUBJECT:
Great Utah Shake Out
On April 19, 2018, hundreds of thousands of Utahan’s will “Drop, Cover, and Hold On” in the Great Utah Shake Out.
All schools are encouraged to participate in this drill or hold an earthquake drill in the month of April. Please take this opportunity to incorporate emergency preparedness in classroom lessons and teach proper ways to protect yourself during an earthquake. The drill will help us to be prepared for a catastrophe disaster in our area.
We encourage all schools to register at www.ShakeOut.org/Utah. After you register your school, please click on the “Resources” tab; here you will find a Shakeout Drill Manual for K-12 schools. This 17 page manual will provide you great information for your schools exercise.
Please review Incident Command procedures relevant to earthquake drills.
Please plan and prepare to take part in this statewide earthquake response exercise.
DATE:
Thursday, March 8, 2018
TO:
All Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Extension of UEPC School Climate Survey Window
Because of the delayed start and other issues we experienced during the beginning of the UEPC School Climate Survey, the window has been extended to Friday, March 23, 2018. Principals are encouraged to remind parents and faculty members again about the survey and to ensure that all students second grade and up have the opportunity to take the survey.
Also, as a reminder, here are the links for you to track respondent participation in the student, parent and faculty/staff surveys:
Parent Survey: https://co1.qualtrics.com/reports/public/dWVwYy01YTdkZjIyNzhhM2M0MjAwMGQ0NDg0M2ItVVJfOU5zdmU3OTRNTDVCWVFB
Student Survey: https://co1.qualtrics.com/reports/public/dWVwYy01YTdkZmE1Y2U2ODY5MTAwMTgyMDM4NjktVVJfOU5zdmU3OTRNTDVCWVFB
Faculty Survey: https://co1.qualtrics.com/reports/public/dWVwYy01YTdkZmI4NWM3NzZhNDAwMTQ0NzY3MzEtVVJfOU5zdmU3OTRNTDVCWVFB
Principals: Please share this flyer with all of your special education personnel. Administrators are also invited to attend. Mark your calendars!
February 18, 2018
Dear Chemistry Teachers,
We want to let you know about an exciting new professional development opportunity available for chemistry teachers with at least five years of experience. The Department of Chemistry and Biochemistry at Brigham Young University has secured funding to host a Research Experience for Teachers summer program. Our inaugural summer program begins on June 4th, 2018 and runs for ten weeks through August 10th, 2018. We understand that some flexibility may be required due to your academic year schedules.
If you are selected to participate, you will be paired with a faculty mentor who will help you engage in an original research project in chemistry or biochemistry. Along with the Research Experience for Undergraduate participants, you will visit several industrial sites to learn about the careers available to Utah students after graduation. You will also have time set aside to translate your research experience into classroom activities to take back to your school during the academic year, and to interface with our BYU Chem and BioChem Camps for youth ages 9-14.
The program is fully supported, so you will receive a $6,000 stipend, along with an allowance for housing and travel. If desired, you may earn graduate credit through the BYU Department of Chemistry and Biochemistry. It will also be possible for you to present the results of your research and/or the classroom experiments that you design at a regional or national meeting such as the American Chemical Society or National Science Teachers Association annual meetings.
More information about the program, descriptions of possible research projects, and the online application are available at our website: https://reu.chem.byu.edu. The application deadline is March 15, 2018. We welcome your inquiries and look forward to working with you this summer!
Sincerely,
Rebecca Sansom Daniel Ess
rsansom@chem.byu.edu dhe@chem.byu.edu
(801) 422-9089 (801) 422-9164
RET Program Director REU Program Director
DATE:
February 13, 2018
TO:
Middle School Principals
High School Principals
Special Educators
Speech Language Pathologists
School Psychologists
FROM:
Laura Finlinson, Administrator of Curric./ Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
SUBJECT:
Post-High Transition Training
Post-High Transition Training will be provided for all secondary special educators, Speech Language Pathologists, and School Psychologists. The training will focus on ways to make the process more student- centered as well as highlight the changes to the Utah State Special Education Rules, and provides as much clarification as possible on the diploma options. This half-day training will be conducted by combining high school feeders. In order to give school teams the opportunity to participate in a group while still providing for student learning, the training has been set up so that each school will send half of their staff in the morning and the other half in the afternoon. Please plan for the full day substitute teachers to switch between morning and afternoon groups. We recognize that Speech Language Pathologists (SLP) may work in multiple buildings and may not be available to attend the training on the assigned day of the secondary feeder. If the SLP works in 2 secondary schools, the SLP should attend with their home base school. If the SLP splits between elementary and secondary, and is scheduled at an elementary the day of the secondary training, the SLP can attend with another feeder. Staff that are not available for trainings with their feeders on March 6th or 7th should attend the March 8th training, as this is a single feeder system. School Team Leaders, please send a list of morning and afternoon participants to the Teacher Specialist assigned to your school by March 1st. Special Education will cover the substitute costs for training (Budget code: 1292). For more information, please contact Julie Brown at julie.brown@jordandistrict.org or 801-567-8200.
BHS and WJHS Feeder: March 6th at WJHS in the Tech Atrium
Morning session: 7:30 a.m. -11:00 a.m.
Afternoon session: 11:30 a.m. -3:00 p.m.
HHS and RHS Feeder: March 7th at RHS in the Tech Atrium
Morning session: 7:30 a.m. -11:00 a.m.
Afternoon session: 11:30 a.m. -3:00 p.m.
CHHS Feeder and Make-Up: March 8th at WHMS in the Media Center
Morning session: 7:30 a.m. -11:00 a.m.
Afternoon session: 11:30 a.m. -3:00 p.m.
WJHS: 8136 S. 2700 W. West Jordan
RHS: 12476 S. Silverwolf Way (2700 W.) Riverton
WHMS: 8270 S Grizzly Way (5400 W.) West Jordan
Principals: Please send the attached flyer to each School Community Council member, all parents are invited to attend.
Jordan Parent University
Legislative Forum
Thursday, February 8, 2018
7:00 - 8:30 p.m.
Elk Ridge Middle - 3659 W 9800 S, South Jordan
