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Category: High School Action Required

Published on

DATE:       
May 5, 2022

TO:     
All administrators

FROM:    
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT:  
You’re invited to attend a Prevention Planning Party!

Our Health and Wellness team will be offering additional prevention planning parties (also known as workshops) for school leaders and their teams at the ASB Auditorium on the following dates and times. We will be using the District’s prevention planning guidelines to support your school’s planning.

  • May 17th, 8:30-11:00 OR 12:30-3:00
  • May 19th, 8:30-11:00 OR 12:30-3:00
  • May 25th, 8:30-11:00 OR 12:30-3:00

Use this link to sign up!

This prevention planning workshop is an opportunity to communicate to your school community all of the great things that your school does to care for your students! The intended outcome of the workshop for attendees will be a completed, concise, clear prevention plan for their school that highlights their unique approach and follows District and State guidelines. If you would like to make alternate arrangements for prevention planning, please reach out to McKinley Withers (801-567-8245 mckinley.withers@jordandistrict.org)

Published on

DATE: 
May 5, 2022

TO:  
Principals
Administrative Assistants
Secondary School Registrars

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Permanent Records – Transfer Processes and Procedures

Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before

June 10, 2022. This record transfer MAY NOT be done through secure district mail if the quantity of records being sent from one location to another is greater than ten (10) total files.

The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used.

Dead files that did not earn high school credit should be kept at the school of origin for three years post-separation before destruction. Dead files that earned high school credit should be transferred to the boundary high school for retention with other files of the same cohort.

General Permanent Record Transfer Procedures (Policy AS61):

  • A parent release is not required when transferring student records from one school to another.
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through 8.
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District.  The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

Published on

DATE:    
May 5, 2022

TO:    
Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:    
Entering Attendance in Skyward for the Last Six (6) Days of the School Year

Please see the memo below.

Published on

DATE:
April 7, 2022

TO:  
Jordan District Administrators, Directors

FROM:  
Michael Anderson, Associate Superintendent
Administrators of Schools

SUBJECT:  
Time Schedule for the Last Day of School

Please review the attached memo carefully for your school dismissal time, and convey this information to your students and parents.

Published on

DATE:      
April 7, 2022

TO:   
All Principals / Department Directors / School Administrative Assistants

SUBJECT:    
Requests for 2022-2023 Special Calendars – Licensed Only

Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2022-2023 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.

A list of licensed employees at your school/department location who are currently on a special calendar for the 2021-2022 contract year will be emailed to you for review on Friday, April 8th, 2022. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.

Criteria for determining if an employee requires a special calendar:

  • 187 Modified/207 Modified-educator who is less than a 1.0 FTE working a schedule that is modified by hours per day or number of days during the week (i.e. .50 FTE working 8 hours every other day, for example)
  • Multiple Location Employees - employees split between two or more locations.
  • Elementary Job Shares

If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Senior- Mai Vang, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.

Instructions for Special Calendar Requests:

  1. Principals set up a meeting with employee(s) who meet the criteria for a special calendar. Attached is an optional email template that can be modified to fit each employee; however essential information should remain unchanged.
  2. Collaborate with each employee and complete the appropriate calendar for any/all licensed employee(s) on a special calendar found on the HR Connection. These calendars are fillable and will self-calculate.
  3. Print the completed calendar, sign and obtain signatures from the employee(s).
  4. Return the original calendar to the Human Resource Department by May 6, 2022 for processing.
  5. If a licensed employee will not continue on a special calendar, an online change form must be completed at the school/department and submitted to the Human Resource Department in Skyward.

Important Reminders:

  • Special Calendars may only be changed twice per contract year. Revisions must be pre-approved and signed by the principal/director.
  • Special calendars must be followed as outlined. If a calendared day is missed, the appropriate allocated leave time must be entered in Skyward for that day. (The calendar has a calculator to assist with time entry.)
  • Trade days are problematic and require a change to the employee’s special calendar, written approval by the supervisor, and notification to an HR Administrator, prior to taking leave or modifying their calendar.

Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Mai Vang, HR Assistant Senior, at (801) 567-8228.

An abbreviated version of this memo was included in the April 2022 HR Connections, which can be viewed at https://employment.jordandistrict.org/hr-connections-newsletters/.

JL/jo

Published on

School/Department Administrators:

Would you like more training on Frontline recruiting for licensed applicants?

In April, the HR Administrators will be providing additional training opportunities for principals, assistant principals and administrative assistants. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below. Space is limited in each session. Additional sessions will be added as needed.  

Frontline Training Schedule for Appointments

Also available on HRConnections and HRAdminOnly are the training videos and tutorials. Contact Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

Published on

ESSER funds will cover up to two weeks of summer school.

  • Elementary School Dates and Times: June 13 – 24, 2022
    • Suggested Structure:
      • A two-week session
      • 3 – 5 days a week
      • 9:00 AM - 12:00 PM
      • Start and end times need to be coordinated with middle and high schools for transportation.
  • Middle School Dates and Times: June 13 - 24
    • A two-week session
    • Monday - Friday, 8:30 - 12:00
    • Secondary school summer programming will provide credit recovery courses for students.
  • High School  Dates and Times: June 13 - 24
    • A two-week session
    • Monday - Friday, 9:00 AM - 3:35 PM
    • Secondary school summer programming will provide credit recovery courses for students.
  • ESSER funds will cover the cost of up to 16 teachers and/or counselors, or ESPs. Teachers will be paid 1-hour of prep/planning for each day if they are present during the day. All 16 employees may receive up to 8 hours of preparation or recruiting time that is worked off contract time prior to the first day of summer school.
  • Steps to paying employees: 1) Please list all certified and educational support personnel (ESPs) who will be getting paid for summer school by May 1st on the appropriate tab in the ESSER worksheet so they can be entered into True Time. 2) Instruct all employees who are recruiting students or preparing for summer school to log their hours in True Time before summer school begins. Record hours worked during summer school in True Time.

  • ESSER funds will cover transportation costs if bussing is available. Please contact Bev Griffith if you are interested in bussing: beverly.griffith@jordandistrict.org
  • Schools are responsible for submitting a report on efforts to measure and address learning loss. To submit the report: Fill in information in the Elementary “Pre/Post Report” or Secondary "Credit Recovery" tab by July 1st. This information constitutes your report.

To access ESSER summer school folders:

High Schools

Middle Schools

Elementary Schools

Published on

The following are important due dates. 

All UETS-based JPAS evaluations (Provisional & Career) are due by April 22, 2022. This includes all signatures, special education pieces, and uploaded SLOs with data and stakeholder input. 

All interim end of the year reflections are due by May 31, 2022. The requirements for the end of the year interim include:

  • Reflection on three required goals (My Folder - Tasks - Go to Form)
  • Upload SLO with data and stakeholder input (My Folder - Evidence - Add Artifact)
  • To view previously written goals go to My Folder - History - View 

Education support evaluations are due by May 31, 2022. These are completed on Skyward. If you have questions about the ESP evaluation please contact USER. 

Published on

DATE:  
Thursday, March 24, 2022

TO:   
Administrators of TSI Schools

FROM:   
Carolyn Gough, Administrator of Teaching & Learning
Lisa Robinson, Administrator of Schools
Ben Jameson, Director of Evaluation, Research and Accountability
Kim Lloyd, Director of Special Education
Michelle Love-Day, Consultant of Language & Culture Services

SUBJECT:  
TSI Workshop for School Administrators

As a requirement under the Every Student Succeeds Act (ESSA), USBE identified schools for Targeted School Improvement (TSI) in 2018 and 2019. A workshop has been designed to help administrators of TSI identified schools understand the calculations behind their school’s TSI designation as well as the timeline and criteria necessary to exit TSI. The vast majority of our TSI schools have second language learners and/or students with a disability that are struggling as a student group. This workshop will offer evidence-based strategies and ideas to help provide more robust supports to both student groups, thus allowing schools to exit TSI. Representatives from Special Education, Language & Culture Services, and Evaluation, Research & Accountability will be on hand to provide guidance and answer questions.

All school administrators of TSI schools are encouraged to attend one of the two sections offered on March 29th and April 6th. School administrators may register for either date on JPLS using course #101888.  Here is the information for each section:

Date Time JPLS Section # Location
Tuesday, March 29th 1:00 – 4:00 pm 117119 ASB Presentation Room
Wednesday, April 6th 8:30-11:30 am 117120

Please contact Ben Jameson in Evaluation, Research & Accountability, Kim Lloyd in Special Education or Michelle Love-Day in Language & Culture Services with questions about this workshop.

Published on

DATE:   
March 17, 2022

TO:  
All Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT:  
Prevention Planning Workshop

Our Health and Wellness team will be offering prevention planning workshops for school teams on the dates below. To sign up, please visit the Google Form to receive further communication about the workshops.

This prevention planning workshop is an opportunity to communicate to your school community all of the great things that your school does to care for your students! The intended outcome of the workshop for attendees will be a completed, concise, clear prevention plan for their school that highlights their unique approach and follows District and State guidelines. If you would like to make alternate arrangements for prevention planning, please reach out to McKinley Withers (801-567-8245, mckinley.withers@jordandistrict.org)

  • March 31, 7:30-11:00, ASB Auditorium
  • March 31, 12:00-3:30, ASB Auditorium
  • April 4, 7:30-11:00, ASB Auditorium
  • April 4, 12:00-3:30, ASB Auditorium
  • April 8, VIRTUAL (time to be determined based on interest and availability)

Published on

Are you ready to be certified as an ESL teacher? Any JSD teacher can sign up while space is available. Please use this link to place your information by April 11th. ​​This endorsement program is open to K-12 contracted licensed personnel in Jordan School District. This does not include substitute teachers or paraprofessionals who are licensed. Principals, please do not sign up for your teachers.

Published on

Last week to register for the “What I wish you knew” mini conference. We are so excited to bring you a vibrant keynote and stories from parents and students that will continue to help us be curious, be united, and intentional. Last day to register is March 9th.

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Republican Party Caucus Night is March 8. Democratic Party Caucus Night is March 22. Where possible, please avoid scheduling school activities on those evenings so that employees and community members have the opportunity to attend their local caucus meetings.

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The long awaited G9 and G4 model Chromebooks are now available! These Chromebooks will be supported by Google through June 2029. We encourage everyone to move to these new models as you make your Chromebook purchases.

The new models are:
Part# 3V2Y2UT#ABA  HP Chromebook 11 G9 Education Edition, 4GB RAM, 32GB eMMC, 11.6" (basic model)

Part# 3V2Y3UT#ABA  HP Chromebook 11 G9 Education Edition, Touchscreen 4GB RAM, 32GB eMMC, 11.6".  (Touchscreen model)

Part# 3V254UT#ABA  HP Chromebook x360 11 G4 Education Edition, Touchscreen & Flip design , 4GB RAM, 32GB eMMC, 11.6" (Touchscreen & Flip model)

Please check the monthly Technology Pricing page on the Purchasing Department webpage for current pricing and awarded vendors:
https://purchasing.jordandistrict.org/vendors/references/

Since these are just starting into production, HP is estimating that orders placed now will be on 8-12 week lead times. However, demand is expected to be high for these models, as well as supply chain and logistics problems can quickly extend these lead times. The sooner you place your orders, the quicker you will receive your Chromebooks.

Larger orders over $80,000 needing school board approval should note school board meetings will be March 29th and April 26th. Your order will be held until it can be approved at one of these meetings.

Please contact Tonya Hodges in Purchasing with any Chromebooks questions. She can be reached at tonya.hodges@jordandistrict.org or 801-567-8706.

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CSTAG training consists of two (2) training levels and both levels must be completed by all administrator’s and threat assessment team members. Please see the memo below for all the details.

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High School Administrators:

We are in desperate need of custodial assistant help. Can you please help us find some great graduating students who are looking for full time jobs by sharing the attached flyer with students you might feel would be interested in after graduation employment. Also, please post in areas of visibility in your schools.

Thank you for your much needed assistance.

Published on

Help Wanted!

High School Administrators:

We are in desperate need of summer help with our grounds crew. Can you please help us find some great students who are looking for summer jobs by reading the attached flyer as often as you deem appropriate from now to the end of school with your regular announcements. Also, please post in areas of visibility in your schools.

Thank you for your much needed assistance.

Published on

Employee Health & Wellness Day FlyerTo help manage added stress associated with the COVID-19 pandemic, we are converting Friday, February 11, into a Health and Wellness Day for employees, in place of the Flex Friday previously scheduled.

We are extremely proud and appreciative of community partners who are contributing to our Health and Wellness Day because they care deeply about teachers and all district employees.

For complete details of free offers, discounts and all of the in-person and virtual activities available to employees on Health and Wellness Day, Friday, February 11, please see the flyers below or visit wellness.jordandistrict.org/day