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Category: Elementary Schools

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Annual Facility Self-Inspection Survey

The Annual Facility Self-Inspection Survey for 2016-17 from the State Office of Risk Management is now available online at www.risk.utah.gov. “Due to policy change, no extensions will be given and agencies not meeting the deadlines will be enforced with a premium penalty.” So, it is imperative that each school complete and submit the Facility Self-Inspection Survey no later than Friday, April 14, 2017.

Each school principal is the “Surveyor” and the person ultimately responsible for completing this survey.  Appropriate sections of the survey may be delegated to the department head, nutrition manager, custodian, etc. as seen fit, but the principal remains accountable.

As in previous years, if an issue is noted, you will be prompted to fill in a corrective action plan. Please specify Work Order #, date submitted, who will follow through from your school, a target completion date, and any other important information pertaining to specific questions.

When the survey is finished, the lock button at the end of the survey must be pressed to report that it is completed.

Please feel free to call or email us with any problems or questions:

Ron Boshard, 801-567-8876 (x 88876), ron.boshard@jordandistrict.org

Peggy Margetts, 801-567-8753 (x 88753), peggy.margetts@jordandistrict.org

You will receive reminder notices from SIS@utah.gov.

Thank you for your support.

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DATE:         
February 3, 2017

TO: 
Principals

FROM:  
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability

SUBJECT:  
2017 Summative SAGE School Administrator and Test Coordinators’ Training, Feb. 21 and 23, 2017

See attached memo for information regarding this mandatory training.

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DATE:
February 3, 2017

TO:
Elementary School Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services
District Nurses

SUBJECT:
Preschool Vision Clinics

Attached you will find a flyer for parents regarding upcoming Preschool Vision Clinics.   You may want to put this on your school letterhead to give out at your kindergarten orientation and/or parent/teacher conferences.

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Administrators:

See attached materials used in the training given by Lisa Lawrence at the February 7th Principal Meeting.

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This course is designed for Elementary Administrative Assistants to learn about the G Suite for Education. The G Suite for Education (formerly called Google Apps for Education) core services are the heart of Google's education offering to schools. See flyer below for courses offered.

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Schools and Departments:

Please post and/or distribute flyer for all employees to see/review.

URS provides seminars for:

  • Early to Mid-Career employees
  • Pre-Retirement (retiring within 10 years) employees
  • Retiree Seminars (already retired)

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DATE:     
January 30, 2017

TO:  
School Psychologists

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT:
February School Psychologists’ Meeting

A school psychologists’ meeting has been scheduled for Friday, February 10, 2017, from 12:30 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). Michelle Christiansen will provide us with training on Medicaid. We will also have staff from Information Systems provide training on uploading 504 accommodations to Skyward. We need you to bring your laptops to this meeting as staff from Information Systems will be encrypting your laptops.

Part-time Staff:  I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

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Literacy Reminders:

- Mid-year DIBELS letters (see attached) must be sent home on or before February 15.

- Teachers should complete mid-year Intervention Reports by February 15.

- Mid Year Literacy Growth Reports are due March 10.

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Copies of the TC-40D Tax Exemption Form for a Dependent with a Disability can currently be found in two places on the Special Education website. Under the Staff Information tab, and then by clicking on Forms, it can be found under the heading "TAX Form". Additionally, parents can locate the form under the Parent Information tab and by scrolling to the bottom of the page.  Parents of students with disabilities who wish to take advantage of this tax exemption will be required to obtain the signature of a school district representative who can certify that the dependent qualifies. The verification form should be signed by the school principal (LEA) or their designee.

The dependent must have a current IEP and must be eligible under one of the identified classifications or categories of disability (please see TC-40D Form for eligible disabilities). Please note that students with learning disabilities, emotional disturbances and communication speech language disorders only are NOT ELIGIBLE. Should a parent request that the school sign the TC-40D Tax Exemption Form, please check that the student is on a current IEP and verify that the student is being served under one of the eligible categories of disability.

Please contact your teacher specialist if you have any questions.

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Just a reminder! ALS Compliance and Assurances is due now. You will update section 2 for students with language levels 1-4, including their SAGE scores in math, science and language arts. You will also complete section 3 for students with language levels 5 and 6, including SAGE scores and monitoring information for language arts, math and science.

A special thank you to schools that have already completed this round. We appreciate your diligence so much!

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Elementary schools were given the option to transmit their payroll electronically to the Payroll Department by scanning, and then by emailing to the Payroll Department, using the District encrypted email called MoveIt (to protect personal information on payroll, copiers and District email may not be used for transmitting payroll). Elementary schools began this delivery method a couple of months ago, and Payroll has then been printing and distributing the time sheets accordingly.  The employees involved in this have appreciated the new process, as they do not need to leave the schools and travel across town to deliver what is now only a few pieces of paper.

Beginning next month (February 1), these payrolls will be sent electronically with MoveIt from the Payroll Department to the departments for signatures as well.  This way departments will no longer need to travel to pick time sheets up, or to deliver them back to the Payroll Department. The ONLY change that you will see with this is the delivery of the paper time sheets.  All other processes and steps you have previously done will remain the same.

Here is a breakdown of the changes that will be effective February 1:

  1. Paper time sheets will be scanned and sent from the elementary schoolsto the Payroll Department using MoveIt.
  2. Payroll will forward these time sheets to the applicable department for editing and signatures using MoveIt.
  3. Departments will need to print the time sheets from MoveIt, make any corrections if necessary, and obtain proper signatures.
  4. Option to scan (do not use copier), and email with MoveIt (do not use District email) back to Payroll, or deliver the paper copies to the Payroll Department.
  5. All previous deadlines remain the same.

Please remember not to send in originals, as this could cause duplicate time sheets.  Also, all True Time employees should use the True Time system to record their time for any extra jobs rather than using a paper time sheet.

As you are already aware, Payroll has been continually changing and becoming more efficient using technology over the past couple of years.  Because of these many payroll changes, and to avoid conflicting information between departments and schools regarding payroll, we ask that you please clarify or discuss any payroll issues and/or concerns through the Payroll Department.

We thank you for your continued support, suggestions, and especially for your hard work in helping Payroll run smoothly each month.  If you have any questions, please contact Sarah Palmer, Payroll Director, at 801-567-8154 or email sarah.palmer@jordandistrict.org.

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We have another group of surplus items on PublicSurplus.com for reallocation to schools - it will run 01/26/2017 - 02/09/2017 and will roll over to public auction on 02/09/2017 for a week. Please take a look and see if there is anything you need for your school. There are solid wood sled chairs, solid wood tables, as well as three (3) pianos.

Please remember that your school needs to do their surplus paperwork and turn it in with all signatures if you want to be scheduled for pickup. Please do not delay in getting your paperwork in so that we can schedule you for our next surplus pickup.

If your school has remodels or special projects coming up this summer, please start getting your surplus together now so that we aren't trying to push everything through at the last minute.

As always thank you for your help and cooperation.

Fixed Assets and the Surplus Warehouse

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DATE:
January 24, 2017

TO:
Principals
Special Education Staff

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education
Kristy Whiteside, Program Specialist-Special Education

SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines

Please see attached memos for guidelines.

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Principals:

If you have already checked your school's 2017 UEPC School Climate Surveys for accurate teacher and other licensed staff names, "Thank  you!" If you have not completed this task, please check your school's three 2017 UEPC School Climate Surveys to make sure the teachers' and other licensed staff members' names are accurate. Please complete this review by this Friday, Jan. 27, 2017. If errors are discovered, contact Alyssa Messina at UEPC no later than Friday, Feb. 3, 2017. Her email is alyssa.messina@utah.edu . Again, the links to the three surveys are:
Student Survey:            http://bit.ly/JSDStudentSurvey
Faculty/Staff Survey:     http://bit.ly/JSDFacultyStaffSurvey
Parent Survey:              http://bit.ly/JSDParentSurvey
 For a further review of the detailed preparations needed for the 2017 School Climate Surveys, I've attached a copy of the original communication sent to you on January 4, 2017.