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Category: Elementary Schools

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Just a reminder! ALS Compliance and Assurances is due now. You will update section 2 for students with language levels 1-4, including their SAGE scores in math, science and language arts. You will also complete section 3 for students with language levels 5 and 6, including SAGE scores and monitoring information for language arts, math and science.

A special thank you to schools that have already completed this round. We appreciate your diligence so much!

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Elementary schools were given the option to transmit their payroll electronically to the Payroll Department by scanning, and then by emailing to the Payroll Department, using the District encrypted email called MoveIt (to protect personal information on payroll, copiers and District email may not be used for transmitting payroll). Elementary schools began this delivery method a couple of months ago, and Payroll has then been printing and distributing the time sheets accordingly.  The employees involved in this have appreciated the new process, as they do not need to leave the schools and travel across town to deliver what is now only a few pieces of paper.

Beginning next month (February 1), these payrolls will be sent electronically with MoveIt from the Payroll Department to the departments for signatures as well.  This way departments will no longer need to travel to pick time sheets up, or to deliver them back to the Payroll Department. The ONLY change that you will see with this is the delivery of the paper time sheets.  All other processes and steps you have previously done will remain the same.

Here is a breakdown of the changes that will be effective February 1:

  1. Paper time sheets will be scanned and sent from the elementary schoolsto the Payroll Department using MoveIt.
  2. Payroll will forward these time sheets to the applicable department for editing and signatures using MoveIt.
  3. Departments will need to print the time sheets from MoveIt, make any corrections if necessary, and obtain proper signatures.
  4. Option to scan (do not use copier), and email with MoveIt (do not use District email) back to Payroll, or deliver the paper copies to the Payroll Department.
  5. All previous deadlines remain the same.

Please remember not to send in originals, as this could cause duplicate time sheets.  Also, all True Time employees should use the True Time system to record their time for any extra jobs rather than using a paper time sheet.

As you are already aware, Payroll has been continually changing and becoming more efficient using technology over the past couple of years.  Because of these many payroll changes, and to avoid conflicting information between departments and schools regarding payroll, we ask that you please clarify or discuss any payroll issues and/or concerns through the Payroll Department.

We thank you for your continued support, suggestions, and especially for your hard work in helping Payroll run smoothly each month.  If you have any questions, please contact Sarah Palmer, Payroll Director, at 801-567-8154 or email sarah.palmer@jordandistrict.org.

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We have another group of surplus items on PublicSurplus.com for reallocation to schools - it will run 01/26/2017 - 02/09/2017 and will roll over to public auction on 02/09/2017 for a week. Please take a look and see if there is anything you need for your school. There are solid wood sled chairs, solid wood tables, as well as three (3) pianos.

Please remember that your school needs to do their surplus paperwork and turn it in with all signatures if you want to be scheduled for pickup. Please do not delay in getting your paperwork in so that we can schedule you for our next surplus pickup.

If your school has remodels or special projects coming up this summer, please start getting your surplus together now so that we aren't trying to push everything through at the last minute.

As always thank you for your help and cooperation.

Fixed Assets and the Surplus Warehouse

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DATE:
January 24, 2017

TO:
Principals
Special Education Staff

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education
Kristy Whiteside, Program Specialist-Special Education

SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines

Please see attached memos for guidelines.

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Principals:

If you have already checked your school's 2017 UEPC School Climate Surveys for accurate teacher and other licensed staff names, "Thank  you!" If you have not completed this task, please check your school's three 2017 UEPC School Climate Surveys to make sure the teachers' and other licensed staff members' names are accurate. Please complete this review by this Friday, Jan. 27, 2017. If errors are discovered, contact Alyssa Messina at UEPC no later than Friday, Feb. 3, 2017. Her email is alyssa.messina@utah.edu . Again, the links to the three surveys are:
Student Survey:            http://bit.ly/JSDStudentSurvey
Faculty/Staff Survey:     http://bit.ly/JSDFacultyStaffSurvey
Parent Survey:              http://bit.ly/JSDParentSurvey
 For a further review of the detailed preparations needed for the 2017 School Climate Surveys, I've attached a copy of the original communication sent to you on January 4, 2017.

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You are invited to a furniture show at the Jordan School District Auxiliary Services Building, 7905 South Redwood Road, West Jordan, Utah. The vendors will be in the auditorium on the North end of the building February 14, 2017 from 9:00 am to 3:00 pm. This is sponsored by the Purchasing Department.

This is a good time to come meet the vendors on State Contract and see what they have to offer in the way of traditional and collaborative type furniture.

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Please remind your staff that all employees and their spouses covered on the Jordan School District PEHP medical plan are eligible to participate in the health incentive program.  You and your spouse can earn $50 each by participating in the free bio metric testing session and completing a health assessment. Locations of testing sessions located within the district are attached.

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DATE:  
January 13, 2017

TO:   
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM: 
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:  
Projected Caseload Data and Staffing Needs Survey for 2017-18

See attached memo for information and deadlines.

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DATE: 
January 24, 2017

TO:    
Self-contained Support Class (Cluster) School Principals
Self-contained Support Class (Cluster) Teachers

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:    
Projected Self-Contained Support Class (Cluster) Staffing Needs Survey for 2017-18

See attached memo for information and deadlines.

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Reminder that Principal Meeting will be held on Tuesday, February 7th at the ASB.

The meeting will begin at 8:00 a.m. and finish at 3:30 p.m. Lisa Lawrence will be the featured presenter at this meeting.

A beverage service will be provided before the start of the meeting and lunch will be provided.

See you all there!

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DATE:  
January 20, 2017

TO:   
Principals
Elementary Administrative Assistants
Secondary Registrars

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services

SUBJECT:  
Elementary and middle school non-transferred student files Retention Schedule

A school will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12.  In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law.  These records are to be handled as follows:  (refer to page 51 in the Planning & Student Services Manual).

Non-transferred Records (Dead Files):

Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be retained at the elementary or middle school until three (3) years after the student would have graduated.  At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.

The following remain in the file:

    • achievement test scores,
    • copies of report cards,
    • health records, and
    • pertinent information concerning the student

Examples of these files may include:

  • A student who attended Jordan School District in grades K-8 and never attended a public high school in the State of Utah grades 9-12.
  • The death of a student – a certified copy of the cumulative folder should be retained and the family may be given the original if requested.

Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention.  If they are active in another school within the State, contact that school and have them officially request the record.

Questions, please contact Student Services at 801-567-8183.

Thank you.

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DATE:       
February 6, 2017

TO: 
Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning & Student Services

SUBJECT:
Permit Input Dates

The window for the school choice Early Enrollment Period closes on Friday, February 17, 2017.  The law requires that parents receive written notice from the school by March 31, 2017.  The parent’s copy of the permit application serves as their written notice.

So that we can expedite Version 2.0 of the Estimates for the 2017-18 school year, we are asking that schools have all permits entered into Skyward by Friday, February 24, if at all possible.   If you can see that you will not be able to enter all of your permits by this date, please call Luann at 88251 so that she can adjust other schools’ numbers and come back to your school when you have had a chance to input the permits.

Please share this information with the individuals in your school helping with the permits.  If you have questions or concerns, please call Luann.  Your cooperation is greatly appreciated in an attempt to help make Estimate Version 2.0 as accurate as possible.

Thank you for your help with this process.

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Reminder that the 5th Annual SCC Conference and Training will be held today, January 12th from 3:30 - 8:00 pm at Highland High School. This is free for school community council members, teachers, principals, legislators, school board members  and others interested in school community council issues.

See flyer for details.

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Elementary and Middle School Principals and Administrative Assistants:
Schools are no longer required to do scoliosis screenings, but are required to send information home regarding scoliosis. You do not need to send permission letters home, anymore. Please discard any old scoliosis documents that you may have saved. Copy the attached document, and send it home with all 5th, 6th, 7th and 8th graders. Thank you for your help.