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Category: Elementary Info

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The following are new administrative assignments:

TEACHING AND LEARNING

  • Assignments Effective As Soon As Possible
    • Ross Menlove, .5 FTE assistant principal at Ridge View Elementary and .5 FTE administrator on special assignment in Teaching & Learning appointed 1.0 FTE administrator on special assignment in Teaching & Learning.
    • Elizabeth Pollock, 1.0 FTE teacher specialist in Teaching & Learning appointed .5 FTE assistant principal at Ridge View Elementary and .5 FTE teacher specialist in Teaching & Learning.

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Many of you have probably heard how we should take precautionary measures with the ongoing outbreak of the Coronavirus. Not only should we be washing our hands frequently, but there are a number of other additional measures we should consider as well.

The virus has had an immediate impact on the global supply chain for a number of goods and services you purchase for yourself and that we purchase as a District. You may have already noticed empty shelves at your favorite store for some of these items such as toilet paper, cleaning products, bottled water, food items or hand sanitizer. Don't worry, the warehouse will have plenty of those types of items for your schools and departments. Although not as currently noticeable, your electronic and technology items will also be suffering sooner rather than later. Let's get ahead of it now!

Many of the technology items we use every day such as Chromebooks, iPads, iMacs, laptops or LED projectors are either assembled in China other Southeast Asia countries, or have components manufactured in these countries. We are seeing a number of factories shut down in these countries because of the widespread Coronavirus outbreak. This has lead to a ripple effect in the electronics global supply chain, causing stock depletion with our distributors. Experts have no idea when production of these electronic components or devices will resume.

It is time to plan ahead for your technology needs for the 2020-21 school year now if you do not want to experience long lead times next year. It is highly recommended that you order your needed technology for next year now while there is still plenty of stock in our distributor warehouses and while prices are still low. We anticipate seeing less supply and higher prices by the time school starts in the Fall (or sooner), and depending on the length of the outbreak, it may take until late 2021 for supplies to recover.

Current pricing for many technology items is available on the Purchasing Department webpage under Vendors > Technology Pricing. Please feel free to reach out to Tonya Hodges if you have any questions or need assistance with quotes. She can be reached at tonya.hodges@jordandistrict.org or at 801-567-8706.

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DATE:   
March 4, 2020

TO:  
School Psychologists, Elementary Counselors, School Social Workers, Secondary Counselors, and Health and Wellness Team

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance
Stacee Worthen, Secondary Counselor Specialist
McKinley Withers, Health and Wellness Specialist

SUBJECT: 
March School Psychologist, Elementary Counselor, School Social Workers, Secondary Counselor, and Health and Wellness Team Meeting

A meeting for school psychologists, elementary counselors, school social workers, secondary counselors, and the Health and Wellness Team has been scheduled for Friday, March 20, 2020, from 12:30 to 3:30 p.m. at the Jordan School District’s Auxiliary Services Building (7905 South Redwood Road). Denia-Marie Ollerton, CMHC, Safe UT Clinical Supervisor, will provide us with training on intervention with a student in a suicidal crisis. The training will also address JSD procedures for responding to students expressing suicidal ideation. We are requesting that school counseling teams in the secondary schools work with their administration to allow up to half of their team to participate in this training.

Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

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The last two custodial workshops for this school year will be on March 18th and May 20th in the ASB presentation room from 8:30 AM to 10:00 AM. These workshops serve to train all the Head Custodians, and to update any new information pertinent to their positions. In an effort to insure that these workshops are productive trainings, the Custodial/Energy Services Department would like to address any ongoing, widespread problems or concerns that you might have. Additionally we are also looking for positive examples of individuals that are doing things right.

  • If you are aware of any issues or concerns that you feel need to be addressed in this workshop, please let me know about them, so that they can be addressed.
  • As a department, we are very interested in recognizing any custodial staff members that are doing an exceptional job. If you have someone on your custodial staff that deserves some public recognition for the exceptional job they are doing, please let us know. We are hoping that by having very specific examples, we can use these examples as best practices in our custodial workshop training to improve the service provided by all Custodian in the District.
  • As always, I am also very interested in individual concerns or problems so that our office can help those individuals with their training needs in a more private setting.

Thanks!

Steve Peart
Director of Custodial/Energy Services
801-567-8770
steve.peart@jordandistrict.org

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AUDITS ARE POSTPONED UNTIL FURTHER NOTICE

 

DATE: 
March 6, 2020

TO: 
Applicable School Principals and Administrative Assistants (Financial and Membership)
All Area Administrators of Schools and Administrative Assistants
Caleb Olson, Planning and Enrollment
Steven Harwood, Support Services and Programming Manager

FROM: 
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT:  
External Audit Visits

Please see attached memo.

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DATE:   
Thursday, March 5, 2020

TO:  
Elementary Principals

FROM:     
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Rebecca Smith, Consultant of Gifted and Talented

SUBJECT:   
6th Grade Universal Gifted/Talented Testing (CogAt) Dashboard

A new series of dashboards containing 6th grade CogAt, or Cognitive Abilities Test (gifted/talented screener), data have been pushed out to school administrator Tableau Viewer accounts. You may remember that the universal testing of 6th graders took place in November 2019.  These dashboards may be found here:

Explore > Universal 6th Grade Gifted and Talented Screener (CoGat) > 2019 6th Grade CoGat Final Analysis

CogAt data are reported using age stanines. A stanine is a method of scaling test scores on a nine-point standard scale. The 7th, 8th and 9th stanines are considered above average. Students in those stanines would benefit from advanced learning opportunities and most would qualify for the ALPS program. There are three subtests that make up the CogAt battery: Verbal, Quantitative, and Nonverbal. These dashboards will uncover student performance in each of these subtests as well as a composite score, which comprises all three subtests together. In addition, school leaders will be able to view student group performance and compare scores against the district average as well as other elementary schools.

Finally, school leaders will have access to student-level data for each subtest as well as the composite score. School administrators are encouraged to use these data to identify students in need of extended learning and to develop long-term interventions and strategies to further support advanced learners in their progress and growth.

For questions about the CogAt assessment system and the ALPS program, please refer to Rebecca Smith in the Gifted and Talented Department. For questions about the dashboards or data, please contact Ben Jameson in the Evaluation, Research & Accountability Department.

Published on

DATE:
March 2, 2020

TO:
All Principals

FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant of Planning and Enrollment
Scott Festin, Consultant of Planning and Enrollment

SUBJECT:
Student Enrollment for February 2020

Please see document below.

Published on

DATE:
March 4, 2020

TO:
All School Administrators
All School Lead Administrative Assistants

FROM:
John Larsen, Business Administrator
Kurt Prusse, Director of Purchasing
Dan Ellis, Director of Accounting

SUBJECT:
School P-Card Authorization and Distribution

With more and more schools transitioning away from checkbooks to the consolidated financial system, we are pleased to expand the P-Card (procurement or purchasing card) option to more positions at schools.

The next page lists all school positions now authorized to have a P-Card and the allotted number of cards per school. The Principal, in consultation with the Lead Administrative Assistant, should determine who receives the allotment of cards among the positions listed. Just because a position is listed does not mean the person should receive a P-Card.

Although many would like to have P-Cards, it is simply not prudent to distribute large quantities of them. Therefore, we are targeting those positions we feel will benefit everyone the most (i.e. those making large numbers of small purchases throughout a year). Purchase Orders, NPOs, and reimbursing employees remains the better option instead of infrequent, irregular use of a P-Card.

This remains an optional program. If these positions do not need or want a P-Card, that is fine. Additionally, receiving a P-Card is a privilege not a right. If a supervisor, Accounting, or Purchasing feel the P-Card is being misused or that P-Card rules are not being followed, it can be revoked.

Thank you for your support, understanding, and assistance in this effort. If you have any questions or concerns, please call Kurt (x88701), Dan (x88389) or John (x88148).

Published on

DATE:   
Thursday, February 20, 2020

TO:  
Elementary Principals

FROM: 
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
MOY Acadience Reading Dashboards

A new series of dashboards containing an analysis of district and school BOY and MOY Acadience Reading data have been released to elementary school administrator Tableau Viewer accounts. These dashboards may be found at the following location in your Tableau Viewer account:

Explore > 2020 BOY and MOY Acadience Reading Analysis > 2020 Acadience Reading MOY Analysis

This dashboard contains data related to proficiency and growth for both the BOY and MOY benchmark periods at the school and district levels. In addition, school administrators may view data by grade level measure. An achievement gap analysis is also available for the following student groups: students with a disability, economically disadvantaged, ELL, gender and race/minority.

Explore > 2020 BOY and MOY Acadience Reading Analysis > 2020 Acadience Reading Goals for District and Schools

This dashboard contains a progress report for the district and each school on how close they are to meeting the state goals. In addition, there is a very interesting dashboard that compares district and school growth to the national average for each composite score level.

Explore > 2020 BOY and MOY Acadience Reading Analysis > [Your School’s Name] – Teacher and Student Level MOY Acadience Reading Data > Teacher and Student Level Data

This dashboard contains BOY and MOY data by teacher and student.  chool administrators may filter down to teacher and class as well as student groups to see both proficiency and growth scores. Using the student group filters, school administrators may also identify students who are in need of extra time and support. In addition, school administrators may view a proficiency movement dashboard (similar to the Correlation Report on Amplify).

Please contact Ben Jameson in the Evaluation, Research & Accountability Department with any questions about these dashboards or if you would like to schedule a time to explore your data together.

Published on

DATE:    
Thursday, February 20, 2020

TO:  
All Principals

FROM: 
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
School Administrator Exploration of JPAS Data

We are excited to announce the availability of a series of Tableau dashboards that contain JPAS data for the past three school years at the district, school and teacher levels. These dashboards may be found in the following location in your Tableau Viewer account:

For School-Level Aggregate Data:
Explore > JPAS Analysis, 2017-2019 > JPAS Analysis Dashboard, 2017-2019

For Teacher-Level Data:
Explore > JPAS Analysis, 2017-2019 > [Your School’s Name] JPAS Analysis – Teacher Level

Because school administrators have never had access to JPAS data like this before, the Evaluation, Research & Accountability Department is offering data exploration sessions to principals and assistant principals to assist them in better understanding the data and its implications for instruction and professional development. All school administrators are strongly encouraged to attend a session.

School administrators need only attend one session:

Date Time Level Comments
Tuesday, Mar. 24, 2020 8:00 - 11:00 am Elementary All sessions will be held at the ASB in PDC 103.

 

Register on JPLS using course # 101544.

 

School Administrators need attend only one session.

 

Bring a device and your Tableau login information.
12:30 – 3:30 pm Elementary
Wednesday, Mar. 25, 2020 8:00 - 11:00 am Elementary
12:30 – 3:30 pm Secondary
Thursday, Mar. 26, 2020 8:00 - 11:00 am Secondary
12:30 – 3:30 pm Secondary

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Save-the-Date:  Milestone Surveillance Software Training

All Schools are invited to attend a training on the Milestone surveillance software.  Principals, hall monitors, school resource officers, or the appropriate designee are welcome.  Anyone who needs training on how to access the camera system, pull recordings, setting up views, and any additional questions you may have, please invite them.

Training will be approximately 60 minutes and will be held in the Presentation Room at the Auxiliary Services Building. Please use Entrance C.

Tuesday, March 3, 2020, 10:00 a.m.

Published on

DATE:   
February 12, 2020

TO:  
School Psychologists, Elementary Counselors, and School Social Workers

FROM:   
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance

SUBJECT: 
February School Psychologist, Elementary Counselor, and School Social Workers Meeting

A meeting for school psychologists, elementary counselors, and school social workers has been scheduled for Friday, February 28, 2020, from 12:30 to 3:30 p.m. at the Jordan School District’s Auxiliary Services Building (7905 South Redwood Road). Gayle Threet, JSD Project AWARE counselor, will provide us with training for working with children and youth whose parents are incarcerated, and Valerie Hale, Ph.D., a psychologist in private practice, will provide us with training on working with children and youth in high conflict divorce situations.

Part-time Staff:  I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

Published on

As discussed in principals’ meeting, Jordan District has formed a contracted partnership with 13 community mental health providers. This is an exciting opportunity for our students and families! Schools will be able to refer students who have mental health needs to one of these providers through our mental health access program. These providers have agreed to see all of our District's referrals within 10 calendar days. Jordan District will pay for $800 of mental health services per student referred.

Please review the attached PowerPoint slides that explain the program. Referral forms are also attached for your reference and can be found at wellness.jordandistrict.org/educators.

If you have questions please contact McKinley Withers, mckinley.withers@jordandistrict.org, 801-567-8245, or Kevin Mossel, kevin.mossel@jordandistrict.org, 385-249-7932, or a member of the Health and Wellness Team.

If you'd like to have someone come to your school to explain the MHAP Process, please contact McKinley for a brief visit.

Published on

DATE: 
Thursday, February 12, 2020

TO:    
All Principals

FROM:     
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Updated District and School Demographics Dashboard on Tableau

An updated dashboard containing October 1, 2019, enrollment counts for all schools has been pushed out to your Tableau Viewer accounts. This dashboard contains demographic data for each school from 2016 to 2020, including race, special education status, ELL status, and economically disadvantaged status.

Any questions regarding this demographic dashboard may be directed to Ben Jameson.

Published on

DATE:    
February 13, 2020

TO:   
Principals
Elementary Administrative Assistants
Secondary Registrars

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Elementary, Middle and High School Non-Transferred Student Files Retention Schedule

Schools will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12.  In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law.  These records are to be handled as follows (refer to “Cumulative Permanent Records Guidelines” and “Records Retention” in the Planning & Enrollment Manual). 

Non-transferred Records (Dead Files):

Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be held in that school until the student’s grade level is advanced to the next school level.  (i.e., 6th grade records are sent to the feeder middle school and 9th grade records are sent to the feeder high school each June).  Once at the feeder high school the record shall be retained three (3) years after the student would have graduated.  At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.

The following remain in the file:

    • achievement test scores, 
    • copies of report cards,
    • health records, and
    • pertinent information concerning the student 

Examples of these files may include:

    • A student who attended Jordan School District in grades K-8 and never attended a public high school in the State of Utah grades 9-12.
    • The death of a student – a certified copy of the cumulative folder should be retained and the family may be given the original if requested.

Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Student Services for retention.  If they are active in another school within the State, contact that school and have them officially request the record.  If you do not have a UTREX username/password, one may be requested from Information Systems at the principals written (e-mail) request.

Please contact Planning & Enrollment in Student Services at 801-567-8183 with any questions.