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Category: Elementary Deadline

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Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from August 1, 2021 to November 30, 2021.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by December 22, 2021.

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Reminder: Due date is today, December 2, 2021!

The central warehouse currently has 16 oz. and 64 oz. bottles of hand sanitizer available.

If your location or department would like some, please contact Lisa LeStarge at 801-567-8120 or lisa.lestarge@jordandistrict.org by December 2, 2021.

All requests will be evaluated December 3, and it will be determined how many can be sent out to each location. The hand sanitizer will then be distributed by the warehouse in December.

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It is time to develop the 2022-23 Safe Routes to School (SRTS) Plans for all elementary and middle schools, as required by Utah State Law, to be implemented at the beginning of next school year.

NEW Form
This year, the official Jordan School District (JSD) SRTS Plan Form will be managed as a digitally PDF form-fill file delivered through email, not in printed, hard copy format.

2022-23 Safe Routes to School Plan Form NEW DIGITAL FORM-FILL PDF attached
*Download and save the form, before you begin working on the plan*

Utah Department of Transportation (UDOT) Map Online
All school walk route maps and route text descriptions must be developed/updated and submitted annually using the UDOT online mapping Website. See plan form for details.
www.saferoutesutahmap.com

SRTS Plan Development Team
The school's administration and community council should collaborate on plan development and are encouraged to invite/include the respective city’s engineering office and police department in the process as needed.
Contact information is attached

DUE DATE
Plans are due to Risk Management at Auxiliary Services NO LATER THAN FRIDAY, JANUARY 21, 2022. See plan form for details.

City Review Meetings - SAVE THE DATE
A virtual review meeting date has been set with each city. School appointments will be scheduled in alphabetical order by city. You will be notified soon of the appointment time. Please save the date, and/or invite your designee.

  • South Jordan City, Wednesday, February 23, 2022
  • Riverton City, Thursday, February 24, 2022
  • West Jordan City, Friday, February 25, 2022
  • Bluffdale City, Wednesday, March 2, 2022
  • Herriman City, Thursday, March 3, 2022

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DATE:
November 15, 2021

TO: 
Principals
Special Education Teachers (Resource & Cluster)

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Dynamic Learning Maps (DLM) Testing Checklist

Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students for the 2021-2022 school year. Please complete the required training and items from the checklist. Please return a copy of your certificate that indicates you have completed the online training as well as your checklist to the District Office by Friday, January 28, 2022. This form is also available online at Forms for Special Education Staff on the Special Education website.

If you need help completing any portion of this checklist, please contact the Teacher Specialist assigned to your school. If you are new to Jordan District and previously have administered the DLM in a different district please let me know so that we can get your user name moved over to Jordan School District.

NEW ADMINISTRATORS OF THE DLM : There will be a half day training to teach you how to administer the DLM.  Friday, December 3, beginning at 1:30-3:30 p.m. This will be held virtually. I will send a link to those of you who need to attend this training.  Look for emails from me with directions of things to do prior to our December 3rd training.

Please direct any questions or concerns to Jen Birrell at 801-567-8905 or jennifer.birrell@jordandistrict.org.

Elementary teams submit your information to Jen Birrell
Secondary teams submit your information to Lucia Evans

 

 

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Attention Administrators That Signed Up for Administrator Interviews

Please contact Angela by noon tomorrow, 11/12/21 if you completed a request form and have not been contacted with a time for your scheduled interview on Monday, 11/15/21.

angela.montague@jordandistrict.org

Thank you.

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As a reminder, the job posting for the Administrator of Teaching & Learning position is now open in Frontline (Job #2651). The posting will close on Sunday, November 14, 2021 at midnight. If you are interested, please remember to submit your application before the deadline.

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Administrator/Director: Please post the attached flyer so all employees can see it.

Don't Forget! Opt out of your District printed W-2 by going to Skyward's Employee Access by midnight on December 12th.

Opt out and win one of many prizes! A drawing for the prizes will be held on December 13th. Winning employees will be contacted.

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2021-22 Crucial Concerns Annual Policy Review

Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2021.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.”

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

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DATE:  
October 27, 2021

TO:  
Department Directors/Administrators

FROM:   
HR Administrators

SUBJECT:     
FTE Audit Report 2021-22

Electronic FTE Audit Process:

  • November 1, 2021 – HR will share with directors and department administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
  • November 8, 2021 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
  • THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR.

Thank you for your time and assistance.

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School LAND Trust Items Due by October 1

Required school website postings
For detail see links to the Timeline and Requirements for School Websites. (Hard copy attached below)
Link to Timeline and Requirements for School Websites

Online Council Membership Form
From the LAND Trust State Office: Consistent with Utah Code and State Board rule, the Council Membership is due to be submitted on the website by October 1. To the extent possible, please complete that entry as soon as possible. The Principal Assurance statement is required but not by October 1. It is not working and is not saving data. Please let that go for a later entry. We expect that it could be submitted with the Final Report after the Winter Break.

Link to 2021 Fall School LAND Trust Timeline and Deadlines - previous JAM

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Reminder:

Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2021.

Verify that at least three of the people listed will still be certified by the end of the 2021-22 school year. The certifications need to stay current for the entire school year.

Information regarding the CPR/First Aid certification process can be found here.

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DATE:   
September 14, 2021

TO:
Elementary School Principals

FROM:
Paul Bergera, Director of Transportation
Kathy S. Jones, Trainer/Risk Coordinator of Transportation

SUBJECT:
“Safety in the Schools” – Bus Safety Video

Utah State Standards for school buses require students to receive annual bus safety instruction.

This year, bus safety instruction and awareness for students in grades K-6 will come in the form of a video. The video is available at the following link for each individual teacher to present to his or her class.

https://www.youtube.com/watch?v=w-xtDcfE5sw&feature=emb_logo

In addition, please require all teachers in grades K-1 to have their students watch the Winnie the Pooh video at the link provided below.

https://www.youtube.com/watch?v=UF_3MrYXDw4

When every teacher in grades K-6 has shown the video(s) to his or her class, please send a quick email confirmation to tammy.spearman@jordandistrict.org indicating that your school has completed this process.

Feel free to contact Denise Dallin in the Transportation Training Department at (801) 567-8856 with any questions you may have.

We would like to have this completed and turned into the Utah State Office by September 30, 2021.

Thank you for helping Jordan School District achieve “Safety in the Schools”.

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DATE:  
September 14, 2021

TO: 
All Principals

FROM:   
Dr. Anthony Godfrey, Superintendent of Schools

SUBJECT: 
Licensed Employee Advisory Committee for the Board

The Board of Education has an advisory committee made up of licensed employees from every school in the District. The purpose of this committee is to advise the Board regarding issues that affect licensed employees (salaries, grants, leave, etc.). Representatives will meet four times during the year and will be compensated at their hourly rate for participation. The first meeting will be held October 7, 2021 at the JATC-S from 4:00-6:00 p.m.

Elementary and special schools, Valley High, and JATCs (North and South) will send one representative; middle schools two; and high schools three. Help us in selecting the assigned number of representatives from your school by using the following process. Please adhere to these procedures exactly as outlined.

Nomination

Elementary and special schools, Valley High, and JATCs (North and South) will need a minimum of two nominees; middle schools a minimum of three; and high schools a minimum of four. Additional nominees are at your discretion.

  1. Invite licensed employees to nominate, by secret ballot, the name of the licensed employee they would like to represent your school. Administrators are not eligible to serve on this committee.
  2. Ask those nominated if they would be willing to serve. Serving as a committee member is not mandatory. If a licensed employee is unwilling or unable to serve, ask the next highest vote receiver, until you have the desired number of nominees.

Voting

  1. Prepare a secret ballot for each licensed employee (including administrators) with the names of the nominees. The Board would prefer this be done by secret ballot to ensure that no employee feels pressure to vote for a particular nominee.
  2. All licensed employees at elementary and special schools, Valley High, and JATCs (North and South) should be encouraged to vote for one nominee; middle school licensed employees two; and high school licensed employees three.
  3. Tally the results.
  4. For elementary and special schools, Valley High, and JATCs (North and South) the top vote receiver is the representative and the next highest will serve as an alternate.
  5. For middle schools, the top two vote receivers are the representatives and the next highest will serve as an alternate.
  6. For high schools, the top three vote receivers are the representatives and the next highest will serve as an alternate.
  7. Keep all ballots on file that are turned in.

Please inform the representatives, the alternate, your faculty, and send a copy of the results to Roxane Siggard (roxane.siggard@jordandistrict.org) by September 24, 2021.

Representatives will be contacted with meeting dates, times, and location. The first meeting will be held on Thursday, October 7, 2021 from 4:00-6:00 p.m. at the JATC-S.

Thank you for your help with this matter. We are confident that this advisory committee will have a positive impact on the lives of our educators.

 

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As we continue on our JELL journey this year, we are excited to start looking at which Power Standards schools have in common. Please forward this link to one member of each grade level team, and ask them to mark each standard that their team has selected as a Power Standard this year. Assuming they already have all of their Power Standards selected, this survey should only take a few minutes.

Our goal is to have a response from one teacher from each grade level per school by Friday, September 10th.

2021-2022 Power Standard Survey Link:
https://forms.gle/q3aqYCr7xEuqVhdw6

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School Administrators:

The School FTE Audit process is critical in ensuring employees are paid accurately and out of the appropriate budgets. Like last year, the FTE Audit will be electronic. Below is the process we will follow for the audits:

Electronic FTE Audit Process:

  • September 20, 2021 – HR will share with principals and administrative assistants the FTE Audit Report via Google Sheets. Please review the report with your administrative assistant. The report will include verification of faculty/staff, FTE, title and budget code(s). Please refer to the “Instructions” sheet in the document for assistance in completing the audit.
  • October 1, 2021 – DUE DATE for the FTE Audit Report to be completed for HR to process. Check the “yellow” box on the front page to indicate audit completion.
  • THE BEST NEWS OF ALL – All corrections made on the FTE Audit Report will be made by HR upon return. Change forms will not be required; however, new hires not listed on the report will require the submission of a hire sheet to HR in Frontline.
  • If you are interested in meeting with HR administrators to review/assist with your audit, a link will be available on the Instructions sheet in your audit documents. You are welcome to invite your administrative assistant and Assistant Principal. You can schedule a time to meet. We ask that you review the audit and come prepared to the meeting with needed changes to your audit.

Thank you for your time and assistance.