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Category: Elementary Deadline

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If you are a contracted employee and need to take Annual/Personal Leave before or after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Fall Recess

(All 242, 245 Contracts)

 October 21-22, 2021 Sept. 6 – Sept. 16, 2021
Fall Recess

(180, 184, 187, 207, 206 Contracts)

 October 18-22, 2021 Sept. 3 – Sept. 13, 2021

https://employment.jordandistrict.org/wp-content/uploads/sites/34/PersonalLeaveBeforeAfterHoliday-21-22-updated-1.pdf

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DATE: 
August 25, 2021

TO: 
All administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT:   
Last Chance! Educator Wellness Representative Opportunity

During the 2020-21 school year, Health and Wellness began a new initiative that allowed schools to select an “Educator Wellness Representative.” Almost all of our District’s schools selected a representative. This group of wellness reps met monthly throughout the school year and collaborated with PEHP, Blomquist Hale, and others to offer opportunities to enhance individual wellness for employees. Wellness reps led efforts across the District that were tailored to their school and several schools secured additional grant funds through this initiative to support their fellow educators.

For the 2021-22 school year we will be able to offer this again!

The purpose of the Educator Wellness Representative initiative is to increase educator wellness by enhancing wellness education and mental health awareness among the school’s adult staff. As part of the initiative, each school may nominate one or two adult staff members (non-administrative) per school as “Educator Wellness Representatives.” Review the information below if you would like to take advantage of this opportunity:

-Each school will receive up to $500 in stipends paid directly to their wellness reps (each wellness representative will receive $250).

-Your wellness representatives do not need to have a background in mental health, it’s best to choose someone who is excited about adult wellness and would take initiative at your school.

-Each school that selects wellness representatives will have access to a set of wellness supplies that could be used to support your teacher wellness initiative. Your school's representative will work with your school and the health and wellness team to identify and use supplies according to school needs.

-Representatives will attend monthly meetings/trainings beginning with a virtual kick-off on September 8th from 4:00-4:30. Wellness reps can split meetings/trainings as their schedule requires if there are two per school.

-It will be expected that your school's wellness representatives will work with your school's administration to set goals and be a resource in communicating essential wellness information and supporting wellness initiatives with your school's staff.

We are excited to use this group to disseminate great information and provide tools and strategies to help your school staff maintain wellness throughout the school year.

To select your wellness representative(s), please fill out this short Google Form by September 3rd. If you have questions, please contact McKinley Withers, 801-567-8245.

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DATE:  
August 19, 2021

TO:  
All Principals, Jordan School District

FROM:  
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. Information can also be accessed by going here: CPR & First Aid. The cost of the course is $22.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2021.

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Elementary Principals:

Through the 2018-19 negotiations process, the Board allocated funds to pay each elementary teacher $400 for parking lot duty each year. Following are additional details and clarification for the implementation of this payment.

  • Although parking lot duty requirements will vary from school to school, the payment is the same districtwide.
  • Administrators are encouraged to reduce parking lot duty for teachers as much as possible while still maintaining necessary coverage.
  • All full-time K-6 licensed educators districtwide who are responsible for parking lot duty are eligible for the $400 stipend. Half-time educators are eligible for a $200 stipend.
  • All elementary school Special Education cluster teachers are eligible for an $800 stipend.
  • Licensed educators (psychologists, BTS teachers, etc.) who have not been assigned parking lot duty in the past may choose to participate and be paid a stipend but should not be required to do so.
  • Administrators and classified staff are not eligible for a stipend.
  • The stipend will be paid out on September paychecks.
  • Teachers are required to complete parking lot duty unless they coordinate with the principal to give their assignment and stipend to another willing teacher.
  • Teachers can take on as many parking lot duty assignments (and stipends) from other teachers as will fit in the calendar.
  • Teachers can only give up their parking lot duty assignment and stipend or accept an additional assignment and stipend in coordination with the principal.
  • Teachers can only give up or accept an entire assignment and an entire stipend.
  • Principals should adjust the parking lot duty schedule as necessary to allow as many teachers to take on as many extra assignments as needed.
  • Special Education cluster teachers cannot give up their parking lot duty assignment.
  • Stipends for parking lot duty are included in retirement pay calculations.

In order to streamline payment, please ask your administrative assistant to complete the attached Excel workbook. Please scan the completed submission sheet and send with your regular September payroll to the Payroll Department by September 2, 2021 so that teachers can be paid the stipend on their September 25th check. Please list each educator in your building and beside each name indicate the dollar amount ($0, $200, or increments of $400) the teacher should be paid.

The budget code for Parking Lot Stipends is 10 E XXX 0050 1024 131

Please contact your Administrator of Schools with any questions.

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Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2021.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.”

Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

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Jordan Education Foundation (JEF) CLASSROOM GRANT applications will be accepted August 1 through October 31, 2021.

JEF funding will be awarded through Monday, November 19, 2021 – as long as funds are available. The funding period will end before November 19 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY!

We are again using DONORS CHOOSE this year to increase the number of grants awarded to Jordan District teachers. For the past 3 years, our donated funds have been doubled and in some cases tripled using DONORS CHOOSE. This year we hope to do the same or better by capturing additional funds from more matching programs. Historically there are various major foundations (Gates, Chevron, Twitter and others) that pick out a random day or period of time to match projects that are listed with Donors Choose. JEF would like to contribute to these match's so APPLY EARLY IN AUGUST.

2021-22 Classroom Grant Application Process:

Step 1 Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.

Step 2 Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.

Step 3 Provide contact and project-specific information and the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).

Step 4 If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.

Step 5 Submit application to JEF

JEF will fund UP TO $500 per applicant or $1500 per team of three (3) or more (or department application) to maximize use of the matching funds. Please limit grant requests to $500 per application (or $1500 per team or department).

Restrictions: The following categories are not eligible for funding: Salaries, honorariums, stipends, educator travel, field trips, incentive awards, and food.

We are excited to read your applications and discover projects JSD teachers use to educate our students! We love to fund CLASSROOM GRANTS!

If you have any questions about the application or funding process, please call Jordan Education Foundation at 801-567-8125.

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Last Call ~ Get your registration completed by July 26th!

We are excited to hold the first (and maybe last) cornhole tournament at our Administrative Leadership Conference on Wednesday, August 4th, at Mountain Ridge High School. Whether you are familiar with cornhole or this is the first you've heard about it, we want everyone to participate!

Click Here to go to the registration form! Please complete the form by July 26th!

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Instructions for Summer School Summary

Please follow the steps below to complete required reporting documentation for summer school.

    1. Record all teachers participating in summer school on your school’s ESSER II worksheet tab called “Summer School Timesheet - Licensed.”
    2. Record all assistants, office help, etc.  (ESPs) participating in summer school on your school’s ESSER II worksheet tab called “Summer School Timesheet  -  ESP.”
    3. Record a summary of summer school results on your school’s ESSER II worksheet on “Credit Recovery Form,” “Pre/Post Form,” OR create your own form.
  • Secondary schools include, at minimum, the number of students served and the number of recovered credits. 
  • Elementary schools include, at minimum, the number of students served and a summary of results (assessment scores, pre/post test, lesson completion, etc.)
    1. Record the name of your ESSER personnel on your school’s ESSER II worksheet tab called “ESSER Personnel.”: 
  • High Schools: 1 FTE for a tracker
  • Middle Schools: 0.25 FTE for a tracker
  • Elementary Schools: 25-hour assistant for intervention support 

More detailed instructions, if needed.

  • Worksheets are located in a folder labeled “School Name ESSER II” 
  • Open Google Drive and Search in Drive for “ESSER.”
  • Open “School Name ESSER II Worksheets.” 
  • Use the bottom tabs to open the appropriate spreadsheet
    • Record participating teachers  on “Summer School Timesheet-License” tab.
      • If teachers have completed their own timesheets OR have used True Time, fill in Location and First and Last Name
      • If you’re printing this timesheet to turn into payroll, fill in all highlighted areas, print, sign, and turn into payroll.
    • Record participating ESP on  “Summer School  Timesheet - ESP” tab.
      • Fill in Location and First and Last Name. (All ESP should use TrueTime to track hours worked.) 
    • Record a summary of summer school results on “Credit Recovery Report Form” tab or Pre/Post Report Form” tab or create your own tab.
    • Record ESSER Personnel on “ESSER Personnel” tab.

Please feel free to call Shelley Nordick with any questions (ext 88122).

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The Teaching and Learning Department will offer GT endorsement classes during the 2021-2022 school year.  Please see the attached documents for detailed information and relay this information to anyone on your staff who may be interested in earning a GT endorsement.

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Volunteer reports need to be submitted to Insurance Services.

Workers' Compensation insurance costs are based on numbers submitted by schools.   It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from April 1, 2021 to End of School Year.

Please complete this form and return it to Cheryl Matson, Director of Insurance Services, by June 15, 2021.

Thanks,
Cheryl Matson
Director of Insurance Services
Jordan School District
Phone: 801-567-8285
Fax: 801-567-8070

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Please share this information with teachers:

This is your last chance to request reimbursement for eligible STEM courses taken between July 1, 2020, and June 30, 2021. If you want to see a complete list of courses that qualify, or have questions about this program,  please look over the Frequently Asked Questions Document.

In order to qualify for the reimbursement, you must complete the Google Form and include all requested attachments. Read the Google Form carefully to make sure you provide the necessary documentation. Please submit your completed Google Form by June 7 @ 5:00 PM. Link to STEM EIP Google Form

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DATE:   
May 19, 2021

TO: 
Elementary and Middle School Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services
McKinley Withers, Health and Wellness

SUBJECT: 
LAST CHANCE: 2021-22 Social Emotional Learning Grant Opportunity

Every elementary and middle school in Jordan District has an opportunity to receive schoolwide access to Second Step on our District's Project AWARE Grant for the 2021-22 school year. Second Step's evidence-based K-8 curriculum includes weekly lessons, advisory activities, home links, reinforcement strategies, school-wide announcements, and more! The lessons are easy enough for any person to teach with minimal prep time and the digital platform makes this even easier. Second Step is now fully digital and any school that joins will be able to grant full access to the content to anyone in their school.

If you would like to take advantage of this opportunity at your school, please take 3 minutes to fill out this brief form that outlines our promise to you as you continue to find ways to support your student's social and emotional needs. If you have questions, reach out to McKinley Withers, mckinley.withers@jordandistrict.org, 801-448-1404.

This form will close on May 28, 2021

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Utah State Statute requires that parents are notified of their student’s reading outcomes within three weeks of the close of each Acadience testing window. This year, the end of year Acadience testing window closes on May 28th. Parents should be notified of their student’s results by June 18th. Letters may be sent home with students or mailed home.

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The Social Studies program of Teaching and Learning is announcing a summer history academy for teachers grades 4-6. There are 15 slots available. Dates are June 22-25 (4 days), 8:30 a.m.-2:30 p.m. and upon completion of the Academy and required work, teachers will receive a $500 stipend. The focus for the Academy is using primary sources to engage students in the study of history.

Please complete the attached application and return to Pam Su’a at pamela.sua@jordandistrict.org. Deadline for receiving applications in the District Office is May 28.

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DATE:    
May 3, 2021

TO:   
Principals and Administrative Assistants

FROM:  
John Larsen, Business Administrator

SUBJECT:  
Legislative Supply Envelopes – Due May 1, 2021

We thought a few reminders might be helpful as you collect legislative envelopes.

1)   Carry-Over of Unused Supply Funds.  Principal approval is required if a teacher would like to carry-over unused funds to the next school year. If approval is given, the principal should sign the envelope in the bottom right-hand box.  The Guidelines state that “As a general rule, balances less than $50 should be carried over to the next year.” However, carry-over amounts are at the principal’s discretion. Also, if a teacher has an amount remaining at the end of the year of $5 or less, no return of the funds is needed.

A list of all teachers who have carry-over amounts should be kept so this information can be written on the teacher’s envelope for the 2021-22 school year and added to the amount of the current year funds. As a reminder, if a teacher with a carry-over amount transfers to a different school within the District and the principal allows the teacher to use the carry-over funds at the new school, please communicate this to the administrative assistant at the new school so they can record the information on the teacher’s envelope. If the principal does not approve the use of funds at the new school, the teacher will need to return the unused funds.

2)   Payroll Deductions.  For teachers not approved to carry over unused funds, a payroll deduction will be needed. The request for a payroll deduction should be sent to Sarah Palmer, director of Payroll, and can be emailed to her at: sarah.palmer@jordandistrict.org. Please provide Sarah with the employee name(s), school location, amount of the deduction, and an explanation about the need for the deduction. Please provide this information by May 10 for the May 25 paycheck or by June 10 for the June 25 paycheck.

3)   Principal Use of Unused Supply Funds.  Unused supply money that is returned to the District via payroll deduction or other means (check or cash) will be made available to the principal to use at his/her discretion. After a payroll deduction is completed, the Payroll Department will provide the Accounting Department with the school location and amount and a journal entry will be done to transfer the funds to the school’s 2000 account.

4)   Teachers that Resign During the School Year.  If a teacher resigns during the school year, please ask for the return of his/her legislative supply envelope before they leave. If there is a balance remaining of unspent funds, this money needs to be returned to the District via a payroll deduction made before the employee receives his/her final paycheck. If your school has a check-out procedure for teachers that resign, it might be helpful to add the return of the envelope to the procedures to insure the legislative envelope and unused funds are returned.

5)   Storing Legislative Envelopes.  After collecting the envelopes on May 1, please keep them in a secure location at the school for a period of four years. The envelopes are subject to random audits by District auditors.

Thank you for your help with legislative supply money. If you have questions, please contact my administrative assistant, Jeri Clayton, at 801-567-8120 or email: jeri.clayton@jordandistrict.org.

jc/jl

Attachment:  Helpful Information About Legislative Supply Money (This document has the information listed above, as well as other important information about legislative supply money.)

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Reminder: The plan will be reviewed with assigned AOS during the end-of-year check out. The final version of the 2021-22 TSSA Plan is due to your AOS by June 25, 2021.

The JSD Board’s TSSA Framework establishes three priorities schools are to use in developing a TSSA Plan. The priorities include coaching, professional development, and school-based initiatives.

Each school has a personally-created School Planning folder in Google Drive that includes both last year’s and this year’s plans. TSSA Plans and the School Planning Folder can be accessed from 2021-2022 School Planning Tools. Following the School Planning Tool will ensure compliance with TSSA requirements.

The first tab in the School Planning Tool labeled “TSSA Overview and Checklist” provides guidelines and a checklist for completing plans. A quick checklist is provided below. The actual plan is found in the tab labeled “TSSA Plan.” 2021-2022 allocations are pre-loaded into each school’s plan.

Quick TSSA Plan Checklist

  • Share planning tool if desired. (Currently only principals have editing access.)
  • Summarize 2020-2021 TSSA Plan. (Focus on implementation and growth if limited data is available.)
  • Review data. (Review data that is available.)
  • Determine school goal(s) for 2021-2022.
  • (TSI Schools) Complete TSI data review, identify needs, and create goal(s).
  • Record plans and action steps for instructional coaching, professional development, and school-based initiatives.
  • Complete budget.

The plan will be reviewed with assigned AOS during the end-of-year check out.
If you have questions or concerns, please reach out to your AOS.
If you have technical issues, please feel free to contact Nadine Page 801-567-8182 or Chris Westra at 801-567-8657.

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DATE:  
April 15, 2021

TO:
Principals and District Administrators

FROM:
Brad Sorensen, Administrator of Schools

SUBJECT:  
Stipend for Department Chairs and Team Leaders

Stipends for Department Chairs and Team Leaders will be paid in May.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A multiple timesheet roster should be submitted to the Payroll Department by May 3, 2021. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code
10 xxx xxxx 2216 131
10 xxx 7551 2216 131 (Special Education)