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Category: Elementary Action Required

Published on

DATE:
November 30, 2023

TO:
Principals
Assistant Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT: 
Safe Routes to School Updates

Safe Routes Utah very recently created a new website, Safe Routes Utah. The designated contact for Safe Walking Routes that each school had on file should have been sent an email on November 14th with a new username and login information to access the new site. If you or your designee for safe walking routes did not receive this email or if there is a new contact or person assigned to safe walking routes at your school, please contact Kristen Hoschouer at khoschouer@utah.gov as soon as possible to request the login information.

All 2023-24 Safe Route to School maps, regardless of their last approval, must be re-approved by the district on the new site by December 22, 2023. Any changes that were made to your schools 2023-24 Safe Routes to School map after July 10th of 2023 were not included in the new site transfer and will need to be updated on your school’s map on the new mapping site and submitted for approval on or before December 22, 2023.

Schools should begin the Safe Route to School process for the 2024-25 school year as soon as possible. Your schools Safe Routes to School map for 2024-25 must be entered on the new site on or before Friday, January 26, 2024 for approval.

The mapping process on the new website has been updated as well. Instructions on the website state that schools should:

  1. Identify their Safe Routes Committee
  2. Create/update their Safe Routes Map and submit for district approval
  3. Once the map is approved, they will create/update their Safe Routes plan report

All of this information, including guides and video tutorials, can be found on the new Safe Routes website.

The updated district Safe Routes To School Form can be found on our Jordan School Safety website or click this link for direct access. The document requires you to make a copy. Please change the title to reflect your school and share it with the district School Safety Coordinator, Matt Alvernaz, once it is complete and ready for review.

Please reach out to Matt Alvernaz (matt.alvernaz@jordandistrict.org or 801-567-5623) with any questions.

Published on

DATE:  
November 27, 2023

TO: 
Principals
Assistant Principals
Other Administrators

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:  
Standard Response Protocol (SRP) Training - REQUIRED

All schools are required to implement the Standard Response Protocol (SRP) tools in conjunction with the Incident Command System (ICS). To facilitate implementation and ensure that all administrators are trained in SRP four (4) trainings sessions have been scheduled. This is an opportunity to get in-person knowledge and clarity on SRP and how it may improve safety for students, staff, and patrons.

Administrators are required to attend one (1) of the training sessions listed below. If you attended one of the SRP training sessions held on Nov. 15th or 17th your attendance is NOT required.

Please sign up for one (1) of the following SRP training sessions by clicking on the link associated with the session. Each session will contain the same information.

  • Wednesday, December 6th, 2023
    8:00 AM to 9:00 AM at the ASB Presentation Room
    Sign up here
  • Wednesday, December 6th, 2023
    3:00 PM to 4:00 PM at JATC South
    Sign up here
  • Wednesday, December 13th, 2023
    3:00 PM to 4:00 PM at JATC South
    Sign up here
  • Thursday, December 14th, 2023
    8:00 AM to 9:00 AM at JATC South
    Sign up here

School Safety Specialists that were unable to attend one of the sessions in November may sign up for one these sessions. Schools are responsible to cover the cost of a substitute if one is needed.

Published on

Teaching & Learning is offering an exclusive PD for licensed P.E. teachers which will provide guidance and time to create Proficiency-Based Curriculum for their unique classrooms. Please share the attached flyer with your licensed P.E. teachers for information on how to sign up for this PD opportunity. *Substitutes covered by the District

This opportunity is being advertised to Administrators first in order to provide this support to those teachers who need it most. It will be opened to teachers to sign up on their own on Dec 1, 2023.

Published on

As a reminder from Principal Meeting on 11/7/23, please fill out the form indicating when you would like to receive all Wit and Wisdom materials for your school. See the attached document for more information.

Wit and Wisdom Implementation and Training Timeline

Wit and Wisdom Implementation Preference

Published on

DATE: 
Thursday, November 9, 2023

TO: 
Elementary School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
2023-24 Stakeholder Input Survey Response Counts

School administrators may view the response counts for the 2023-24 student, parent and faculty Stakeholder Input Surveys using the links below. Please note that the response counts for each of the links are updated live as survey responses are submitted.

Response Count Reports

K-3 Student Stakeholder Input Survey

4-6 Student Stakeholder Input Survey

Parent Stakeholder Input Survey

Faculty Stakeholder Input Survey

The survey window closes at the end of the day, Tuesday, November 21, 2023. Please contact Ben Jameson in Evaluation, Research & Accountability with any questions about the Stakeholder Input Surveys.

Published on

Two-Step Verification for your Jordan School District Google account will soon be required. You can take an active role in securing your account by enabling this feature before that time.

How to Enable Two-Step Verification:

  1. Go to Google's Two-Step Verification setup page.
  2. Follow the straightforward on-screen instructions to complete the setup. You can choose your preferred method for receiving verification codes, be it Google prompts on an iOS or Android device, text message, or a voice call.
  3. Complete the verification process the first time you login on a NEW device. Once logged in, it will not be necessary to verify your account unless you login on a new device/browser or clear your cache and cookies.

Why Enable Two-Step Verification Now?

  1. Immediate Protection
  2. Prevent Potential Issues: Minimize loss of access to your Google account BEFORE Two-Step Verification becomes mandatory.

How to Get Support with Two-Step Verification:

If you have any trouble during the setup process or have questions, our help desk is ready to assist you. Don't hesitate to reach out to them at extension 88737. Also, attached is a pdf tutorial or a video tutorial to guide you through enabling 2-Step Verification. Lastly, on the day that 2-Step Verification becomes required for your school, there will be support staff from Information Systems at your school to help with those that have not yet enabled 2-Step Verification.

We highly recommend that you enable this important security enhancement BEFORE it becomes mandatory, as you may lose access to your Google account if you haven't enabled it by the required date. This proactive step will not only protect your account but also contribute to the overall cybersecurity of your school.

Published on

Take note of the following information. There are links to a training invitation and two monthly Newsletters with important communications about the School LAND Trust (SLT) Program.

Please forward the District School Community Councils newsletter to all SCC council members.

The newsletters are also accessible online on the USBE website with different language options.

Published on

VPs over MLS: If you would like some one-on-one help with ML Compliance, please come to one of our compliance workshops. Remember that Compliance is due January 16th. If you have any questions, please contact your Language Teacher Specialist, or visit compliance.jordandistrict.org

Published on

Schools with enrollment dashboards will have access to their 2024-25 tab by Friday, November 3. The tab will contain information on the number of permit seats that each school will be required to fill during Open Enrollment (beginning November 15).

Building principals (or their designee) should verify that the names and contact information for individuals processing permits are updated and correct by November 10, 2023. When information has been updated, schools can report their completion with the checkbox at the top of the permit section.

Published on

Dear Administrators,

Please let your employees know about this opportunity.

ZYIA Active, an active lifestyle brand located in Draper, Utah, is offering FREE brand-new clothing to all employees in Jordan School District. It is ZYIA Active’s way of saying thanks for your hard work and dedication to education.

Here’s what you need to know.

On Saturday, Nov. 11 from 9 a.m. – 2 p.m. ZYIA Active is holding a Jordan School District Employee Appreciation Event. All employees are invited to the ZYIA warehouse to choose three FREE new clothing items.

  • Brand new activewear in a wide variety of sizes for women, men, and kids will be available to choose from during this event.
  • A list of clothing available for women, men and kids is on the poster below.
  • You must select your free clothing in-person at the ZYIA Active warehouse in Draper.
  • You must present a valid Jordan School District employee ID badge.

WHAT: Each JSD Employee Can Select Three FREE Brand-New Clothing Items from ZYIA Active
WHEN: Saturday, Nov. 11, 9 a.m. – 2 p.m. ***Employee ID Badge Required
WHERE: ZYIA Active Warehouse, 294 W. Life Science Way, Draper

Zyia Employee Appreciation Event Poster

Published on

A list of Contract ESP (Educational Support Professional) employees is provided to each principal and department director on an annual basis. These lists were distributed to you three weeks ago. Please contact Rebecca Lee in the HR Department if you have questions or need an additional copy.

ESP employees highlighted in pink are Provisional employees. Evaluations for Provisional employees “shall be completed for all first year provisional education support professionals prior to the end of each six-month period of the first year” (DP 312 Evaluation of Education Support Professionals).

ESP employees not highlighted are considered Career employees and “shall be evaluated annually, or more often if deemed necessary by the principal or administrator” (DP 312 Evaluation of Education Support Professionals). Administrators may complete evaluations anytime during the contract year.

To ensure you are in compliance with policy requirements for ESP evaluations, please review the list of employees you received and complete the evaluations on the scheduled timeline.

All ESP evaluations are completed in Skyward. A step by step tutorial with instructions for completing ESP evaluations is attached for your reference.

Published on

DATE: 
Thursday, October 19, 2023

TO: 
Middle School Administrators
High School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2023-24 Stakeholder Input Survey Preview and Administration Materials

Please see the attached memo.

Published on

The Office of EDI is excited to offer a PD series on 'Understanding your Diverse Students.' Our first PD is on November 2nd, 2023, at the JATC South from 4-6 PM, focusing on our McKinney-Vento (Homeless) students. All licensed employees will receive 2 hours of in-service pay. The administrators are encouraged to attend.

Register for the PD HERE.

Please see the flyer for additional information on future PDs.

Published on
Take note of the following information. There are links to a training invitation and two monthly Newsletters with important communications about the School LAND Trust (SLT) Program.
Please forward the District School Community Councils newsletter and training invitation to all council members.
The newsletters are also accessible online on the USBE website with different language options.

Published on

All licensed administrators are invited to complete the following questionnaire by November 3, 2023. This formal process of gaining your input will serve as a conversation starter with your Administrator of Schools about work assignments for the coming school year (2024-25) in Jordan District. Personal preference is one of many factors considered when determining administrative assignments. This does not take the place of the need to sign up for a formal Principal interview. Please use this link to access the form: Licensed Administrator Assignment Questionnaire

Published on

DATE:  
Thursday, October 12, 2023

TO:  
TSI School Administrators

FROM:   
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Root Cause Analysis and Goal Setting with TSI Schools

In preparation for the state’s annual resource allocation review (RAR), teams from schools that have been identified for targeted school improvement (TSI) are invited to a series of workshops that will assist school teams in examining current instruction, conducting a root cause analysis, and then setting strategic goals to address those problems of practice. Thus, schools will walk away from the workshops with a viable, strategic, and robust plan that can be implemented as part of future RAR, LAND Trust, and TSSA plans.

The workshops will address both qualitative and quantitative data from four categories: Achievement, engagement, access, and attendance. The data we will analyze will come from various sources, including Tableau, ELLevation, and Panorama. The workshops will be highly collaborative, so principals are encouraged to bring a team. Besides the principal, team members could include an assistant principal, instructional coach, lead counselor, special education team lead, ELD lead, etc.

The workshops will be offered in a series of three half-day sessions. Tier 2 and 3 TSI schools will attend their own sessions separate from Tier 1 TSI schools. For a list of Tier 1, 2 and 3 schools, please click here. School teams need only attend one half day per session.

Tier 2 and 3 Schools

Session Date Time Location Topic
Session1

JPLS Course #101974

 Nov. 6, 2023 12:00-3:30 pm PDC 103 Overview of TSI changes, Achievement and Attendance Data
Nov. 8, 2023

 

 8:00-11:30 am PDC 102
12:00 – 3:30 pm
Session 2

JPLS Course #101975

 Dec. 12, 2023 8:00 – 11:30 am PDC 113 Engagement and Access Data
12:00 – 3:30 pm
Dec. 14, 2023 8:00 – 11:30 am PDC 102
Session 3

JPLS Course #101976

 Jan. 4, 2024 12:00 – 3:30 pm PDC 103 Summarize problems of practice, root cause protocol, goal setting with district departments
Jan. 23, 2024 12:00 – 3:30 pm
Jan. 30, 2024 8:00 – 11:30 am

 

Tier 1 Schools

Session Date Time Location Topic
Session 1

JPLS Course #101977

 Nov. 16, 2023 12:00 – 3:30 pm PDC 113 Overview of TSI changes, Achievement and Attendance Data
Nov. 17, 2023 8:00 – 11:30 am PDC 103
12:00-3:30 pm
Session 2

JPLS Course #101978

 Dec. 13, 2023 8:00 – 11:30 am PDC 113 Engagement and Access Data
12:00 – 3:30 pm
Dec. 14, 2023 12:00 – 3:30 pm PDC 102
Session 3

JPLS Course #101979

 Jan. 8, 2024 12:00 – 3:30 pm PDC 103 Summarize problems of practice, root cause protocol, goal setting with district departments
Jan. 29, 2024
Jan. 30, 2024

For questions about these workshops, please contact Ben Jameson in Evaluation, Research & Accountability.

Published on

DATE:  
Thursday, October 12, 2023

TO: 
Elementary School Administrators

FROM: 
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Rebecca Smith, Consultant, Gifted & Talented

SUBJECT: 
CogAT Sample Parent Notification Letter and Parental Exclusion Form

The 6th grade CogAT testing window opens Monday, October 30 and closes Friday, December 1. In preparation for testing, school administrators may wish to communicate with parents about CogAT testing. To facilitate this, a sample parent notification letter in both English and Spanish has been attached with this memo. School administrators are welcome to use the sample letter as it is written or add additional information as they see fit. It is recommended that school administrators send the parent notification letter via Skylert to 6th grade parents rather than sending the note home with students.

If parents express a desire to exclude their student from CogAT testing, the parental exclusion form on the main page of Evaluation, Research & Accountability’s website may be used. That parental exclusion form may be found here.

Questions regarding the 6th grade CogAT may be referred to Kassidy Towery in Evaluation, Research & Accountability or Rebecca Smith and Taryn Cox in Gifted & Talented.

Published on

DATE:   
Thursday, October 12, 2023

TO:
Elementary School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Rebecca Smith, Consultant, Gifted & Talented

SUBJECT:
6th Grade CogAT Test Administration Training

The test administration window for the 6th grade CogAT opens October 23rd and closes December 1st. 6th grade teachers, in collaboration with school test coordinators, can administer this assessment to their classes.

A test administration training is being offered to school test coordinators as well as 6th grade teachers. School administrators may attend a training session, but it is not required. Testing pool hours may be used for ESPs who are attending a training session outside of their usual hours. There is no funding for substitutes; thus, schools will need to cover the cost of a substitute if a classroom teacher is attending a training session. Attendees should bring a device to the training.

Below are the training session dates, times, and locations. Those who are planning to attend a training session should sign up here.

Date Time Location
Tuesday, October 17 9:00 – 10:30 am Presentation Room
7905 South Redwood Rd., West Jordan
Entrance C
12:30 – 2:00 pm
Wednesday, October 18 9:00 – 10:30 am
12:30 – 2:00 pm

Please contact Ben Jameson in Evaluation, Research & Accountability or Rebecca Smith and Taryn Cox in Gifted & Talented with questions.

Published on

DATE:
October 7, 2023

TO: 
Principals
All Special Educators and Related Service Providers

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 6, 2023
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Special Education Resource and SCSC Team Leaders will soon receive a SCRAM report via District Mail of all students who are currently receiving services through your school’s special education program(s). Please pay special attention to the students with the “SCRAM School” highlighted. These students have obvious errors and will need a new SCRAM submitted. These errors are students who are new to your school and are not yet scrammed at your location, likely because they came from preschool or a different school in the district. All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and SCSC), it is important that resource teams, SCSC teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. It is important to verify every student. Each team member must review and initial the report before returning it to the Special Education Department. Please only return the one original report with all signatures and updated SCRAM documents, please do not send in multiple copies of the report.

We realize that our timeline is VERY tight. Please only send in SCRAM documents for those students who have an error or need a change or correction in services, not those on the report that are already correct. The service provider can be changed on the report without sending in a new scram document by crossing out the current provider and writing in the new one.

All Corrections and SCRAM reports are Due:  By 5:00 p.m. on Monday, November 6, 2023

Published on

DATE:
Thursday, October 4, 2023

TO:
All School Administrators
All Administrative Assistants

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
2023-24 Stakeholder Input Survey – Preparation and Administration Details

The 2023-24 Stakeholder Input Survey will be administered to parents, school employees, and students in grades K-12 beginning Wednesday, November 1, 2023, and ending Tuesday, November 21, 2023. All parents, licensed educators, education support professionals and students should be invited and encouraged to participate in the survey.

Survey respondents have the opportunity to take part of the survey for school individual principals, assistant principals, classroom teachers and licensed support staff (i.e., instructional coaches, counselors, school psychologists, speech language pathologists, library media coordinators, cluster leaders, etc.). Thus, we need to ensure that the survey contains an accurate list of each school’s licensed educators for whom respondents can take the survey.

The table below contains a unique link for each school that will direct viewers to a list of licensed staff that has been downloaded from Skyward. Administrative assistants are asked to verify the accuracy of that list, adding or deleting licensed educators as necessary. Staff verification lists need to be verified by Friday, October 13, 2023. This will allow enough time for Evaluation, Research & Accountability to upload the staff lists into the survey. Once the survey begins, we will be unable to add or delete any staff, so it is essential that administrative assistants carefully verify the accuracy of these lists.

The staff verification list should contain all licensed educators:

  • Principal
  • Assistant principals
  • Counselors and social workers
  • Teachers
  • School psychologists
  • Speech language pathologists
  • Library media specialists/coordinators
  • Cluster leaders
  • Instructional, technology, literacy, Title I or any other licensed academic coaches (non-licensed or athletic coaches need not be included unless they fill one of the above listed roles)
  • Any other licensed and certified educators at your school

Please see the table in the attachment to access your school’s staff verification list.