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Category: Elementary Action Required

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Classroom assistants are being allocated to help with any needs due to the COVID-19 pandemic. This may include covering classes when substitutes are not available. These positions are being funded through the CARES Act for the 2020-21 school year. Principals may post, interview, and hire immediately. Hiring ratios are as follows:

Elementary: One 25-hour assistant

Middle: One 25-hour assistant and one 17-hour assistant

High: Two 25-hour assistants

Specialized Schools: One 25-hour assistant

The position will be a lane 1, 2, or 3 depending on their highly qualified status. The normal process will decide the lane placement.

Budget Code:   10 E xxx 7211 1084 165

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Access the Google document HERE to see an outline of components to include as you plan your Friday schedules. These plans should be reviewed with your AOS prior to sharing the plan with employees and parents/guardians.

The attached lunch schedule will be in effect for the week of August 17-21 only. See notes in Friday Schedule Outline.

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1) Rubber bands are being delivered to schools to wrap around the necks of the large hand sanitizer bottles to limit the amount of sanitizer coming out with a single push.

2) Although students are expected to bring masks from home, USBE provided masks intended for student use which will be distributed to schools from the warehouse. We did not receive sufficient quantities for every student. We will be distributing these masks to schools based proportionately on their 2.1 enrollment projections. These masks can be distributed or used at the Principals discretion. For example, they could be held at the office for students who forget a mask or to be given to students who may have a harder time obtaining a mask. Important - Elementary Schools - please remove the paper insert in the masks which show underwear before handing out to students.

3) Although staff are expected to bring masks from home, the District is providing 2 masks with a white "J" on the right cheek for each employee. The warehouse will be delivering these masks to schools and buildings soon.

4) Lighter, more temporary face masks continue to be available for order by schools or departments from the District Warehouse.

5) Please work with your head custodian to see that each classroom has a paper towel dispenser, with paper towels, and a cleansing spray bottle.

6) If you have a need for a clear face mask contact your AOS.

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DATE:   
June 20, 2020

TO:  
All Elementary, Middle, and Traditional High School Principals

FROM:     
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits

SUBJECT:  
New School Budget Allocations Transfer Process

Starting for School Year 2020-2021, a new process for school allocation budget transfers will be in place. If you are needing to do a school allocation budget transfer you may do so at any time.

There is now a form on the District website on the accounting page. The web address is https://jordandistrict.org/departments/accounting/.

Please see attached memo for full instructions and sample accounting page.

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DATE:   
Thursday, July 9, 2020

TO:  
All Principals

FROM:    
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
ELL Assessment Profile Dashboard

An assessment profile for ELL students has been created with next year’s projected enrollment data included. Those with a Tableau Viewer account may look up individual EL students to see longitudinal WIDA, SAGE/RISE, Utah Aspire Plus, ACT, and Acadience Reading assessment data all based on next year’s enrollment at your school.

This dashboard will be useful as schools identify and target EL students for extra support, remediation and enrichment for the 2020-21 school year.

Tableau users may access this dashboard here:
https://10az.online.tableau.com/ - /site/benstableau/views/ALS_NextYear_Student_Profile/ALSNextYearStudentProfiles?:iid=1

Explore > Student Profiles > ALS Next Year Student Profile

Please contact Brooke Anderson or Ben Jameson with questions about understanding or using this dashboard.

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DATE:  
Thursday, July 9, 2020

TO:   
All Principals

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:     
Formative Assessment Trainings as Preparation for Fall School Reopenings

Student's prior learning and current needs vary a lot in a good year; under current circumstances, those differences will likely be more profound. There are no pre-packaged tests that will figure out what each student needs, but teachers can use formative assessment processes to build responsive instruction. The Evaluation, Research, and Accountability Department is offering a course on building and using assessments. The Canvas course, JPLS course #101586 - Assessment for Learning, will be open for enrollment on July 17 with three modules to start with. Each module is designed as a stand-alone learning experience and they do not need to be completed in order:

  1. RISE Benchmarks: Teachers will learn how to select and administer these tests, as well as how to view the results. A protocol to help teachers use benchmarks to examine student learning gaps is included. Completion time should be 2-3 hours.
  2. Learning Progressions: Teachers will isolate an essential skill or concept from an essential standard, then develop a hierarchy of what must be learned first, next, last, etc. By the end of the module, teachers will produce an anchor chart for use with students, as well as formative assessment and enrichment opportunities that can be immediately implemented for fall instruction and remediation. Completion time should be 4-5 hours. This complements the information presented by Kim Rathke, formative assessment specialist at USBE, in her course:https://usbe.midaseducation.com/site.php?page_id=1210&subpage=1275&course_id=58224
  3. Pre-Assessment: Teachers will learn the various forms and purposes of pre-assessment, and follow steps to create a pre-assessment of their own. The emphasis of this module is using pre-assessments to see student needs and support differentiated instruction. Completion time should be 4-5 hours.

The self-enroll link for teachers is https://jordanpd.instructure.com/enroll/D4PT6K and the course number in JPLS is 101586. If you would like to arrange in-person or blended (recommended!) training for faculty, please email Brooke Anderson at brooke.anderson@jordandistrict.org with dates and times.

Principals may wish to consider allocating professional development funding to incentivize teachers to take these courses over the summer as they prepare to identify and fill learning gaps this fall.  Principals are encouraged to send this information to their teachers.

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DATE:  
Thursday, July 9, 2020

TO:  
All Principals

FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:    
Assignment Completion Dashboards

A new series of dashboards have been published to your Tableau Viewer accounts. Brooke Anderson mined assignment completion data for the 2019-20 school year. You will be able to see aggregate assignment completion percentages for all students as well as at-risk demographics, particularly for the months of March, April and May when instruction was provided remotely.

These dashboards are meant to help administrators view trends of student assignment completion and points earned from August 2019 to May 2020. Student demographic filters are included so viewers can explore varying outcomes between different student populations. An individual student profile is included, along with a sortable list of students with the highest missing assignment rates to aid school administrators in identifying students for learning support.

Secondary Assignment Completion dashboards may be found here:
https://10az.online.tableau.com/ - /site/benstableau/workbooks/1632219/views

Explore > Student Profiles > COVID_AssignmentCompletion_Gaps_Sec

 

Elementary Assignment Completion dashboards may be found here:
https://10az.online.tableau.com/ - /site/benstableau/workbooks/1637091/views

Explore > Student Profiles > COVID_AssignmentCompletion_Gaps_Elem

Brooke also created a screencast for the elementary and secondary dashboards that explains how they function and how school administrators might use them to target students for extra learning support as schools reopen this fall. Those screencasts are available on the Evaluation, Research & Accountability website under the tab entitled Tableau Dashboards or you may use the direct link here:  https://drive.google.com/drive/folders/1tCzj7mfwlKVbVD7feamUhXqNkJrLJFNz?usp=sharing

Please contact Brooke Anderson at brooke.anderson@jordandistrict.org with any questions or to request additional information metrics added to the views.

Principals may also contact Brooke or Ben Jameson if you would like to meet virtually to go over your school’s data and start developing support lists with one of them.

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Check out the new location for the elementary and secondary student registration books. They can now be found online! This replaces the books that were previously printed each year. You can access calendars, parent information, fee waiver application and forms from USBE, JSD fee schedules, nutrition information, student/guardian signature pages, etc. This information can be found in two areas:

jordandistrict.org > Parents & Students > Registration and Enrollment

jordandistrict.org > Resources > Forms & Documents > Registration Information & Materials

 

 

 

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DATE:      
June 17, 2020

TO: 
Principals
New and 2nd Year Special Educators

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
Special Education New Teacher Induction Training

The Special Education Department has scheduled a series of trainings for special educators that are new to Jordan School District as well as other trainings for Special Educators in their 2nd year with Jordan School District. Please release these special educators so that they may attend these important training opportunities. However, attendance is at the principal’s discretion. Special education will cover the substitute costs for trainings that occur during the school day (Budget code: 1292). If the training occurs after school, the special educators will be paid at inservice rate.

Currently all trainings are planned as in-person trainings, with the exception of August trainings. However, as we progress through the yearly meetings and trainings, we may move to an online platform. We will contact teachers as the dates get closer, to let them know if the venue has changed to online. We will do this a week prior to each training. If you have questions or concerns please let us know.

Please see the attached training schedule for details on dates, locations and registration information.

For more information, please contact Robin Silatolu at robin.silatolu@jordandistrict.org or 801-567-8352.

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All administrators/supervisors will need to request a badge access change or replacement for any employees who are moving to their location or department. Badge access is universal and can be programmed to any location. Email matthew.mears@jordandistrict.org to request the badge access change or replacement.

Employees should not return access badges to the Fire/Security Department, unless the location is named on your badge or your title has changed. Once a change request email is received from an administrator/supervisor, a new badge will be issued and sent to your location via district mail.

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DATE:   
June 10, 2020

TO: 
Elementary Schools

FROM: 
John Larsen, Business Administrator
Derek Anderson, Director of Budgets

SUBJECT:  
School Year 2020 – 2021 Textbook Budgets

Attached is the maximum negative balance you are allowed for your textbook budget at the end of the year for FY 19-20.

In July carryovers are going to be rolled forward to next year. If your school carryover amount is not greater than or equal to the allowed amount, Derek will be reaching out to you to discuss where you would like to make a transfer from. The amount is highlighted on the attached document in yellow.

Please call or email Derek with any questions.

Ex - 88275

E-Mail – derek.anderson2@jordandistrict.org

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Community Nursing Services (CNS) will be administering the on-site flu clinics again this year. I have attached the 2020 clinic scheduling form. Dates for clinics scheduled for the District Office and Auxiliary Services Building will be posted as soon as we receive confirmation of dates and times from CNS.

In addition I have included some information about the clinics for your reference

  • CNS will be offering quadrivalent flu vaccine
  • CNS can administer vaccines to children 6 months of age or older and families are welcome
  • CNS will institute all applicable COVID-19 precautions for each clinic (e.g. disinfecting,  social distancing, facial coverings, etc.)
  • Clinics can be scheduled from September 14ththrough December
  • Groups need to schedule clinics at least 2 weeks prior to date of clinic
  • No minimum member threshold for clinic to be scheduled
  • CNS is ready to start accept scheduling forms now
  • CNS will send clinic scheduling confirmation email ~ 3-5 days after request has been received
  • Flu vouchers are available if needed
  • CNS offers 2 walk-in clinics for voucher redemption

If you’re interested in scheduling a clinic and would like to receive the preferred pricing, please fill out the form and send it to Cheryl Matson at the JSD Insurance office.  If you have any questions, please contact Cheryl Matson.

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Information regarding summer operating hours for schools and district offices, beginning Monday, June 8, 2020, is listed below. Regular office hours will resume at all locations on August 3, 2020.

Schools:

  • The office should be open 5 days per week, at least 5 hours per day, except holidays.
  • Time when the building is closed for lunch does not count toward the 5 hours.
  • Employees should still work the same number of contract hours.
  • Employees can work from home with permission from their principal or Cabinet supervisor.
  • Face masks, social distancing, and frequent hand washing are encouraged.
  • If the front office staff is not at the school, please place a sign on the school door indicating a telephone number that can be called to reach someone who can unlock the door. If no one is going to be in the building on a particular day, please inform your Administrator of Schools in advance and post a sign on the school door and a notice on the school’s website and social media accounts indicating the next time the office will be open.

Auxiliary Services Building:

  • Staff will be working and the building will be open from 7:30-3:30.

District Office Building:

  • Staff will be working from 8:00-4:30.
  • The building will be accessible starting at 7:30 a.m.

 

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Due to the Covid-19 Outbreak, many educators who requested authorization for a background check were unable to get fingerprinted before the expiration date on the form. The form normally expires after 60 days. The Utah State Board of Education has a contingency in place to allow educators to use these authorization forms, regardless of the expiration date. There is no need for the educator to get a new form.

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DATE:  
May 29, 2020

TO:     
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Updated Extended Year for Special Educator Stipends 2019-20

The USBE has set up new guidelines for documenting and reporting Extended Year Stipend Days. A specific group of special educators were allowed to work up to 4 additional days for the 2019-20 school year. Please read the attached memo carefully and follow the instructions to submit and be paid for the remaining additional days you are eligible to work for the current school year.

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DATE:  
May 28, 2020

TO: 
Applicable School Principals and Administrative Assistants (Financial and Membership)
All Area Administrators of Schools and Administrative Assistants
Caleb Olson, Planning and Enrollment
Steven Harwood, Support Services and Programming Manager

FROM:    
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT: 
External Audit Visits

Please see attached memo.

 

Published on

DATE: 
Thursday, May 28, 2020

TO:  
All Principals

FROM:    
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2020 WIDA Dashboards

Tableau dashboards containing the 2020 WIDA Access 2.0 results for second language learners are now available in your Tableau Viewer account.  School administrators may access these dashboards here:

https://10az.online.tableau.com/ - /site/benstableau/workbooks/1626641/views
Explore > WIDA Access 2.0 Analysis > 1-WIDA Access Results, 2017-2020

https://10az.online.tableau.com/ - /site/benstableau/projects/126785
Explore > WIDA Access 2.0 Analysis > [Your School] 2020 WIDA Student Results > 2020 WIDA – Student List

There are three dashboards that school administrators should peruse:

2020 WIDA Composite and Reporting Category Proficiency:
This dashboard will allow school administrators to compare their school’s proficiency levels and progress with that of other demographically similar schools within the district.

WIDA School Report:
This dashboard will go into more detail on the number of students who participated in the test, students reaching proficiency, proficiency levels for composite and reporting category scores, and scale score progress to proficiency all from 2017 to 2020.

2020 WIDA – Student List:
This dashboard comes equipped with multiple filters allowing you to drill down to individual student data.  This list will be useful as you begin making plans for remediation and support of second language learners for the 2020-21 school year.

For the 15 elementary and middle schools who administered the WIDA themselves, there are also dashboards containing a comparison of scores between those who, because they administered the test themselves, were able to spread the testing out into smaller time slots to prevent test exhaustion and the other schools where district testers administered the test all in one sitting, as has been done in years past.

Please contact Ben Jameson if you have questions about these dashboards or if you would like to discuss these data further.

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School Technology Check-in and Cleaning Guidelines:

  1. Make check-in appointments using proper social distancing inside and outside the building.
  2. Collect devices using masks and gloves.
  3. Wipe down devices with disinfectant provided by the custodial department. Do not spray disinfectant directly onto devices.
  4. Store devices for at least a week before reissuing.
  5. Principals should contact their AOS with questions regarding technology fines for damages.

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DATE:
May 12, 2020

TO:   
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
Self-contained Support Class Teachers

FROM:      
Lisa Robinson, Administrator of Schools
Kim Lloyd, Special Education Director

SUBJECT:
Progress Report Statements

The Progress Report Statements memo contains instructions about statements that should be included in your year-end Goalview Progress Reports. Please share this information with the Special Education team at your school.