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Category: Elementary Action Required

Published on

DATE:    
Thursday, July 29, 2021

TO:  
Elementary School Administrators

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
KEEP Entry Administration and Materials

Principals are asked to pass this information, along with the materials included with this memo, to their kindergarten teachers as soon as possible.

KEEP Entry administration for the 2021-22 school year is still required by the state.  The KEEP Entry window ends on Monday, September 6, 2021.  Data entry into the Data Gateway is due by Thursday, September 30, 2021.  Those who are administering the KEEP Entry (including kindergarten teachers and classroom aides) should have been trained.  Test administrators can access training in one of two ways:

Included with this memo are the following materials:

  • KEEP Entry Test Administration Manual (TAM) – Kindergarten teachers should use this manual to access the script they should read while testing. The manual also contains instructions on how to administer and score the assessment.
  • KEEP Entry Student Materials – Schools will be responsible for printing their own student materials booklet for each KEEP Entry test administrator. No changes to the assessment have been made, so teachers may use last year’s student materials.
  • KEEP Entry Score Sheet – Kindergarten teachers may fill out the scoring sheet online in their Data Gateway account while administering the assessment. They may also fill out the attached scoring sheet and then enter the data in the Data Gateway at a later time.
  • KEEP Entry Data Entry – Getting Started – This document provides a brief explanation of how to enter KEEP Entry data into the Data Gateway.

If you have questions about the KEEP Entry, please contact the following people:

  • For Data Gateway or test administration questions: Ben Jameson, Evaluation, Research & Accountability: 801-567-8243 or jameson@jordandistrict.org
  • For test administration questions: Liz Williams, USBE Assessment & Accountability: 801-538-7542 or williams@schools.utah.gov

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If you are a building administrator and  haven’t had the opportunity to come to the Literacy Launch day 2 training, there is still time!  In this training you will receive all the information you need to set up a successful tier 2 structure using the 95% Walk to Read materials.  The following dates are still available:

  • July 27, 8:00-4:00, ASB Auditorium 
  • July 29, 8:00-4:00 ASB Auditorium 

There are also some dates that have been set aside for classroom assistants.  Building administrators are welcome to attend any of the following sessions:

  • August 11, 8:00-11:30 AM, ASB Presentation Rm (50 people)
  • Wednesday August 11 12:30-4:00 PM, ASB Presentation Rm (50 people)
  • Monday August 16, 8:00-11:30 AM, ASB Presentation Rm (50 people)
  • Tuesday August 23, 8:00-11:30 AM, ASB Auditorium (100 people)

There is no need for administrators to sign up in JPLS.  Just come and learn with us!

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Attached you will find information and guidelines regarding the Extended Year Stipend that is available to Special Education Teachers and SLP's. Please be sure to read the instructions carefully. The state has allotted 4 extra days to work either two weeks before or two weeks after your contract ends. The eligible timeline for these days is July 26-Aug 6, 2021 and/or June 7-20, 2022. You can work them all before, all after, or a combination of both. The days you work are turned in on a Qualtrics survey that the state sends us to generate the payroll information. The link will be emailed to you as soon as we receive it.

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Thank you for your efforts to make summer school a positive experience for your students. I have loved hearing stories of what a difference it has made. Please continue to share them! As you finish up your summer school sessions, it is important that the steps below are completed so reimbursements are not held back.

  • Ensure your teachers are getting paid! You must report hours worked to payroll through one of the following:
    • Print the timesheet from your school ESSER II Worksheet and send to payroll
    • Have teachers fill out individual timesheets and send to payroll
    • Complete a group timesheet and send to payroll
    • Have teachers use True Time
  • Provide a list of all teachers and assistants working summer school on your school ESSER II Worksheet. 
  • Provide a summary of summer school to include:
    • Number of students participating
    • Number of credits recovered (9th - 12th grades only)
    • Summary of summer school results such as pre/post scores OR number and list of courses offered OR a written description, etc. (Elementary, 7th, and 8th grades only)  

Please feel free to contact Shelley Nordick (ext. 88122) if you have any questions

Published on

DATE:
July 22, 2021

TO:
Building Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:
Attendance Code Update and Training Opportunities

For the 2021-22 school year, each school will use an updated set of absence type codes in Skyward, plus a reduced list of absence reason codes and a standard method for entering attendance comments. These codes are uploaded for each school thanks to significant work by Information Systems. An updated code list is attached to this memo.

A brief training is required for all attendance staff. Building administrators may attend at their discretion, but participation by at least one administrator per school site is encouraged. Trainings will provided via Zoom to allow staff to participate with the least degree of disruption to the workday during one of the busiest times of the year.

Eight training session are available:
• Friday, August 6: 9:30 AM, 10:00 AM, 2:30 PM, 3:00 PM
• Tuesday, August 10: 10:00 AM, 10:30 AM, 2:30 PM, 3:00 PM

Participants are asked to select a training and sign up in advance at the link below so that school participation can be recorded. Training sessions may be canceled at 9:00 AM on the same day if no participants have signed up.

Training Sign-Up Link

Please contact Planning & Enrollment with any questions or concerns.

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Please see the JAM on June 17 and/or July 9, 2021 for information regarding the Level 1 training. An invitation email from NAVIGATE360 was sent on June 30, 2021 (please check your junk/trash folders).

Please contact Travis Hamblin travis.hamblin@jordandistrict.org with any questions or concerns.

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While you may be taking a vacation this summer, the NEED for blood donations is not.

Blood Donations have fallen to their lowest point ever this summer. Donating blood takes less than 1 hour and can help save up to 3 lives. An ARUP Blood Services blood donation center is only 20 minutes away.

Your Blood Donation is needed NOW! Please share the attached "Bleed to Feed" flyers to faculty, staff, PTSA members, school social media, family and friends.

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School/Department Administrators and Administrative Assistants:

The Human Resource department is excited to roll out the new recruiting system (Frontline Recruiting/Hiring).

This new system provides the following advantages:
- A more streamlined process to recruit and hire new employees
- All positions will be on the same recruiting system
- A fully electronic recruiting process
- The same recruitment system for both licensed and ESP employees

We are now live with all ESP and non-licensed positions. Effective October 1, 2021, all Licensed positions will be posted on Frontline.

We will be providing additional training opportunities for administrators and administrative assistants. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below.

http://my.setmore.com/bookingpage/f57956d4-89fa-4c97-a0c8-2c23dae48da6/class/9341c005-61de-42fd-b6c5-f59e3a75c1ce

Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

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Principals and Administrative Assistants:

The Elementary and Secondary Student Registration books are now posted online and all documents will be linked to Skyward registration for new students.

You can find these books on the Student Services webpage by clicking on the Registration and Enrollment tab under "Parents and Students" on the Jordan District website or by using this link: https://planning.jordandistrict.org/enrollment/ . At the bottom of the page you will find both the English and Spanish versions for Elementary and Secondary schools.

Feel free to print hard copies of any forms or documents found in the books. Hint: If you click on the document page in the table of contents, there is a link to take you directly to that page.

Please bookmark this site as once new student Skyward registration is closed, you will need to access the documents in this book when students come into your school to register.

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We ask that you allow for your classroom assistants to attend a Literacy Launch training where they will learn to use the assessments and lessons from 95% Group that will be used for reading interventions in the Walk to Read program for each school. The training will take place at the ASB on the dates and times listed below. Please invite any assistant who would benefit from this training to sign up on JPLS.

Wednesday August 11, 8:00-11:30 AM, ASB Presentation Rm (50 people)
Wednesday August 11 12:30-4:00 PM, ASB Presentation Rm (50 people)
Monday August 16, 8:00-11:30 AM, ASB Presentation Rm (50 people)
Tuesday August 23, 8:00-11:30 AM, ASB Auditorium (100 people)

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Welcome to the 2021-2022 contract year! As an annual reminder, in accordance with DP326 NEG H. 1. and 2. and DP324 NEG H. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Each year, employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.

Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.

Please see tutorial below.

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Congratulations for those completing the first session of summer school! For reporting purposes, please complete the following sheets in your School ESSER II Worksheet at the close of your first session.

High Schools and Middle Schools:

  • Complete “Summer School Timesheet – License.” Remember to print out and send to payroll unless teachers used True Time OR submitted individual timesheets.
  • Complete “Summer School Timesheet – ESP.” (All ESPs should have used True Time to track hours.)
  • Complete “ESSER Personnel” with the name of your Credit Tracker
  • Complete “Credit Recovery Report Form.”

Elementary Schools:

  • Complete “Summer School Timesheet – License.” Remember to print out and send to payroll unless teachers used True Time OR submitted individual timesheets.
  • Complete “Summer School Timesheet – ESP.” (All ESPs should have used True Time to track hours.)
  • Complete “ESSER Personnel” with the name of your 25-hour Intervention Assistant
  • Complete “Pre/Post Report Form.”

Please feel free to reach out to Noreen Samowitz (ext. 88367) or Shelley Nordick (ext. 88122) for questions or concerns.

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Whereas previous to this announcement all Kajeet mobile hot spots were turned off for the summer, special accommodations have been worked out with Kajeet to turn on smaller numbers of devices that may be needed by select students for school work over summer break. If you are aware of such a need, please contact Mark Sowa (801-567-8392 or mark.sowa@jordandistrict.org) before the end of the June to make necessary arrangements. Otherwise, all existing Kajeet devices will remain off until the beginning of the next school year in August.

Published on

DATE:     
June 22, 2021

TO:  
All School Administrators

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT: 
Behavior Survival Training for Administrators – MAKE UP SESSION

As you are aware, a required training was scheduled for all administrators that provided, within a restorative MTSS framework, background information pertaining to why problematic behaviors occur, basic information about behavioral resources that are available, an understanding of basic behavioral concepts, and strategies for effectively dealing with crisis behaviors.

Positive behavior intervention and supports (PBIS) are a cornerstone of any restorative MTSS culture. This training will provide the background and understanding to adequately and appropriately manage behavior issues in a supportive environment.

A make-up session has been scheduled for all who were unable to attend one of the June training sessions.

The make-up session will be:

Date:                     Wednesday, July 21, 2021
Time:                    8am-12pm
Location:             Jordan School District Offices, Room 129
                              7387 S Campus View Drive

Please reach out to Travis (travis.hamblin@jordandistrict.org or 801.567.8439) with any questions.

Published on

DATE:    
June 17, 2021

TO:   
All School Administrators

FROM: 
Anthony Godfrey Ed.D., Superintendent of Schools
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT: 
Comprehensive School Threat Assessment Guidelines (CSTAG) Training

CSTAG training provides a critical foundation for successful threat assessment responses to ensure a climate of safety, respect, and support for students and staff. Through a restorative/social-emotional foundation this training will provide the processes and tools to help keep our schools safe. CSTAG training is conducted in two (2) levels – Level 1 & Level 2.

CSTAG Level 1 training is provided online and is highly interactive. Level 1 training will take about eight (8) hours to complete and is designed to be completed in sections or segments of time and remembers where you left off at any given point. The training may be completed in one sitting as well.

  • Student Services will enroll every school level administrator that did not completed the CSTAG Level 1 training this last winter (2020-2021 school year).
  • You will receive a username/password from NAVIGATE360 via your district email account after you are enrolled (in the next week or so). You must have the email invitation in order to begin the training. If you do not receive an email from NAVIGATE360 in the next five (5) to eight (8) school days please let Travis know @ hamblin@jordandistrict.org.
  • Every school will receive a CSTAG Level 1 manual later this fall.
  • Principals may include other staff members (counselors, team leads, specialists, etc.). Any additional Level 1 trainings (beyond the administrator(s)) must be paid by the school ($85 each). (Contact Travis in Student Services)
  • All school level administrators will need to complete the Level 1 training prior to the Annual Administrators Conference August 4, 2021.

CSTAG Level 2 training is an in-person training. Multiple opportunities will be provided for you to attend. Dates and times for the Level 2 training will be communicated in the next couple of weeks.

Should you have any questions please contact Travis in Student Services (801.567.8439) or travis.hamblin@jordandistrict.org.

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Schools need to update budget codes for personnel who will be covered through ESSER II funds. Please complete a New Hire/Change Form and code ESSER II Budget #7215 for the following:

  • High Schools 1.0 FTE for a tracker
  • Middle Schools 0.25 FTE for a tracker
  • Elementary Schools 25-hour assistant to support intervention

All CARES (COVID) budgets are closed. If any personnel remain coded to a CARES (COVID) budget, other than ESSER II, an existing school budget will be charged.

Please record the individual name(s) in your school ESSER II Worksheet in Google drive.

Published on

Date:
June 10, 2021

In consideration of our extraordinary drought conditions and the Governor’s third drought Executive Order dates June 8, 2021 (see attached), we are implementing the following procedures:

  • All school irrigation clocks are being adjusted to water only two days per week. Some larger schools require two days to rotate through all of their stations, so people may see the sprinklers on every day, but each station will only be watering two times per week.
  • We will only be watering during the evening and night time hours. On occasion, sprinklers may be running a brief test cycle during the day to check for broken heads or to make spray pattern adjustments.
  • New sod and seed areas will continue to be watered according to recommended schedules.
  • The Custodial Department will continue to work with individual schools to assist with broken sprinkler heads and to correct spray pattern issues.
  • We continue to encourage schools to submit work orders to repair leaking faucets, toilets and drinking fountains.
  • We will continue to follow this drought issue closely and plan to comply with any other State, County or local restrictions.
  • All principals and custodians will be informed of these changes and our plans moving forward.
  • Please continue to call or email us with any water issues that are brought to your attention and we will dispatch our employees to address them.

We hope that this helps you answer questions and demonstrates our commitment to responsible water use during these extreme conditions.

Published on

DATE: 
Thursday, June 3, 2021

TO:  
School Administrators
School Administrative Assistants

FROM:   
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2021 WIDA Access Hard Copy Individual Student Reports

Hard copies of the 2021 WIDA Access individual student reports were delivered to schools last week. These ISRs as well as a copy of the “Annual Parent Notification Letter” and “Understanding Your Child’s Scores” need to be mailed home to parents as soon as possible. A copy of the ISRs was also included for each school EL lead.

The WIDA Consortium will release student reports and frequency reports on Wednesday, June 9th. These reports will be delivered to schools within a few days afterwards. Principals may review the frequency reports as needed. A copy of the student report should be placed in each student’s CUM folder.

Please see the attached WIDA Test Results Checklist for more detailed instructions.

Please contact JoLynn Snelgrove in Evaluation, Research & Accountability with any questions.