Author: npage

FRAUD ALERT. We've received reports of individuals reproducing and presenting these mask exemption cards with the state of Utah seal on them to businesses and schools. These are FAKE. The state of Utah, UDOH, and local health departments do NOT provide mask exemption cards. Mask exemptions and how to obtain them are outlined in the public health orders here: https://bit.ly/3dUxOKY and here (schools): https://bit.ly/3g9oFRA.

Many people are aware that computer hardware gets old and becomes unusable in a secure environment. What is not so well known is that computer software also gets out of date, resulting in vulnerability to malicious attacks. These vulnerabilities affect not only the software, but also all data on the machine, and even the network it is connected to. Through monitoring equipment in Information Systems, we see thousands of these attacks occurring on a daily basis.

To keep our district's data and systems secure, Information Systems has performed a district-wide audit for installations of one of the most frequently attacked pieces of software - Microsoft Office. All schools have versions of this software that are out of date and vulnerable to attack. Some schools have only a few licenses that are out-of-date, while other schools have hundreds.

We are informing you of this dilemma now so that you can plan to allocate an appropriate amount of your technology funds to replace older, unsupported licenses of Microsoft Office, and keep your data and machines secure. To find out how many licenses you will need to replace, contact your building computer technician. Microsoft Office for Education licenses currently cost $46.05 each. Please purchase the number of licenses necessary, then let your tech know that they have been purchased. The tech will thereafter update the associated software. To ensure licensing compliance, techs have been instructed to upgrade licenses only after being shown proof of purchase.

Alternatively, if you would prefer to save money, there are free alternatives to Microsoft Office, most notably Google Docs. As with many free offerings, there are advantages and limitations to the use of Google Docs. Nevertheless, it is an alternative that many educators use, and it is free of charge. It is important to realize that even if you choose to use Google Docs, older unsupported versions of Microsoft Office cannot remain installed on machines. In this situation, techs will remove those outdated licenses, and users will be free to use Google docs without purchase or further installation.

Thank you for your concern and cooperation in maintaining the security of our collective computing environment, and the very sensitive data it contains.

Mark Sowa, Instructional Technology Manager

The Emergency Broadband Benefit is an FCC program to help households struggling to pay for internet service during the pandemic. This new benefit will connect eligible households to jobs, critical healthcare services, and virtual classrooms.

The Emergency Broadband Benefit will provide a discount of up to $50 per month towards broadband service for eligible households and up to $75 per month for households on Tribal lands. Eligible households can also receive a one-time discount of up to $100 to purchase a laptop, desktop computer, or tablet from participating providers if they contribute $10-$50 toward the purchase price.

The Emergency Broadband Benefit is limited to one monthly service discount and one device discount per household.
Who Is Eligible for the Emergency Broadband Benefit Program?
A household is eligible if one member of the household meets at least one of the criteria below:

• Qualifies for the Lifeline program;
• Receives benefits under the free and reduced-price school lunch program or the school breakfast program, including through the USDA Community Eligibility Provision, or did so in the 2019-2020 school year;
• Received a Federal Pell Grant during the current award year;
• Experienced a substantial loss of income since February 29, 2020 and the household had a total income in 2020 below $99,000 for single filers and $198,000 for joint filers; or
• Meets the eligibility criteria for a participating providers' existing low-income or COVID-19 program.

When Can Families Sign Up for the Benefit?
The program has been authorized by the FCC, but the start date has not yet been established. The FCC is working to make the benefit available as quickly as possible.

Check out the Broadband Benefit Consumer FAQ for more information about the benefit and please continue to check this page for program updates.

Schools are encouraged to DROP, COVER and HOLD during the statewide earthquake drill on Thursday, April 15, 2021, at 10:15 a.m., or on another date that may be more convenient.

Over 670,000 citizens, businesses and schools have already registered to participate in the drill on 4/15/21 (registration not required): https://www.shakeout.org/utah/register/

Considerations:

• PRACTICE COVID PRECAUTIONS during all drills
• Conduct an evacuation afterwards (two drills in one day)
• Review emergency “GO KITS” contents/other related items
• Review the Incident Command Manual - Earthquake Action Plan, on Google Drive:
  • Shared with Me > ASB-Website Docs and Forms > Safety/Security > Incident Command
  • Link: https://drive.google.com/drive/folders/0B89aHNMOWE4Mc29yQ25xenhFZWM
• Report Emergency Drill(s), link to form: https://docs.google.com/forms/d/e/1FAIpQLSffLGdY-9KeYvN7DJq4RuxEbh429DzPfinaNvte8QrEU9ddeg/viewform
• Bookmark the manual and report form

More Information:

• The Great Utah Shakeout Website, link: https://www.shakeout.org/utah/
• Contact the District Emergency Operations Manager Lance Everill, 801-567-8623, lance.everill@jordandistrict.org

1. 2019-2020 WIDA scores will be used for ESL students who did not take this year's test. Please assure parents they do not need to opt out of the program if students were not tested. Thank you for your efforts with WIDA testing this year.
2. Please complete the monitoring forms for 4th Quarter for levels 5 and 6.
3. We are having a parent open house for our "Giraffe Club-Culture talk". We have had parents interested to see what we talk about to students in grades K-6. We are providing time for them to log in and learn. Please share the flyer to the event. Thank you!

In continuation of our 19 year tradition of celebrating prevention and resilience in Utah schools, the state-wide program, Resilient Utah and KUTV Channel 2 are proud to host 2021 Resilient Utah Month in May!  Our month-long celebration will feature the 2020-21 Resilient Utah Education Shield Awards, which will be presented to select schools and individuals that have set extraordinary examples in building resilience and spreading hope within their schools, homes and communities.

NOMINATE NOW! 

Here’s an opportunity to recognize efforts in your schools that strengthen and promote resilience in these challenging times!  Each nomination should take less than 10 minutes to complete.  Feel free to nominate in any of the 8 categories.  Nominations are due Friday, April 23, 2021.  Please pass this on to your staff, volunteers or networks. 

Awards will be announced on KUTV Channel 2, in addition to being publicized through social media and education networks. Award recipients will receive an honorary plaque, in addition to a special gift package.

To nominate, click on the following link:
https://www.resilientutah.org/nominate/

Thank you for all you do to strengthen the lives of Utah families!

The Resilient Utah Team
www.ResilientUtah.org

 

 

DATE:    
April 8, 2021

TO:   
Principals
Elementary Administrative Assistants
Secondary Registrars

FROM: 
Michael Anderson, Associate Superintendent
Administrators of Schools
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Updated Process for Non-Transferred Student Records

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This memo supersedes previous memos on the handling of non-transferred student files (commonly known as “dead files”).

The approved retention scheduled for non-transferred student files (GRS-1497) does not require these files to be advanced to the high school and transferred to the State Archives for permanent retention. Rather, it requires the files to be retained for three years after separation prior to their destruction.

To comply with this retention schedule, please follow the updated procedure below to process non-transferred student files:

Grades K-8:

• At the end of each year, separate non-transferred files from active files. Mark the files with a destruction date three years after the student left the school.
• Non-transferred files should not be advanced with their age cohort. Retain the files at the school of origin.
• On a regular basis, check non-transferred files against the UTrex database. If the student is active at another Utah location, contact their new school to ask the school to request the file.
• When the three-year retention has elapsed, check files in UTrex one final time before destroying. Follow the procedures on the “Records Maintenance and Retention” document (April 2021 revision) from Planning & Enrollment to appropriately destroy the files.

Grades 9-12:

• If the student did not earn credit, follow the process listed in the “Grades K-8” section of this memo.
• If credit WAS earned, the transcript becomes the official record and is retained with other transcripts for the age cohort. The cumulative folder materials are retained with the age cohort and destroyed as outlined in the “Records Maintenance and Retention” document (April 2021 revision) from Planning & Enrollment.
• On a regular basis, check non-transferred files against the UTrex database. If the student is active at another Utah location, contact their new school to ask the school to request the file.