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Author: npage

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Teaching and Learning is in the process of ordering materials and planning for the Secondary Instructional Coach Institute (ICI). This is the final call for the finalized counts and names for all secondary coaches. Please review the attached spreadsheet and make the necessary revisions for your school before July 22, 2021. If you have any questions or need assistance please contact Chris Westra at 801-567-8657.

2021-2022 Secondary Coach Contact List

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DATE:
July 8, 2021

TO:  
All District Employees

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant

SUBJECT:  
Required Annual Training to Help Prevent Child Sex Abuse

Per state statue all school district employees are to be trained annually concerning Child Sex Abuse Prevention or Human Trafficking Prevention. This year (2021-2022) Child Sex Abuse training will be replacing the Human Trafficking Prevention training conducted last year in Crucial Concerns and Policies.

What:                          An on-line training from Prevent Child Abuse Utah
Who:                           All adult school district employees
Time:                           1 hour to complete
Date:                           May begin now but must be completed by October.
Link to training:      Preventing Child Abuse An Online Course for Adults Working With Youth

At the end of the training there will be a Certificate of Completion that should be printed by the employee for their records.

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The following are new administrative assignments:

New Assignments effective July 1, 2021:

  • Jarom Airhart, administrative intern at Academy Park and Plymouth Elementary in Granite School District, appointed assistant principal at Aspen and Terra Linda Elementary.
  • Aubri Moench, teacher at Fox Hollow Elementary, appointed assistant principal at Riverton and Jordan Hills Elementary.

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Elementary Principals:

The following message is being sent to all elementary personnel:

Calendar Alignment to Quarters

We hope you’re enjoying your summer and getting some much needed and deserved rest. In preparation for the 2021-2022 school year, we wanted to make you aware of a couple of items.  As you know, Jordan School District will no longer have any year-round schools this fall. As a result, it becomes possible to align calendars at all levels to provide clarity and consistency for families and employees.  In order to accomplish this, elementary schools will be adjusting from a trimester to a quarter calendar. We will continue to have parent teacher conferences twice a year at approximately the end of first and third quarter. An updated 2021-2022 calendar is available on the district website. More details will be provided at the beginning of the school year.

Thank you for your dedicated work on behalf of students.

 

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Welcome to the 2021-2022 contract year! As an annual reminder, in accordance with DP326 NEG H. 1. and 2. and DP324 NEG H. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Each year, employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.

Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.

Please see tutorial below.

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DATE:    
July 6, 2021

TO:    
Secondary School Principals
Secondary School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT: 
School Bank Account Balances for June 30, 2021

Please send the following information for each bank account balance as of June 30, 2021 to Accounting by Thursday, July 22, 2021. If you have multiple bank accounts, please list each account separately. If your account has been closed, please write “Closed” in space below.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools

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DATE: 
July 9, 2021

TO:  
All School Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:  
CSTAG LEVEL 2 Training

CSTAG training provides a critical foundation for successful threat assessment responses to ensure a climate of safety, respect, and support for students and staff. Through a restorative/social-emotional foundation this training will provide the processes and tools to help keep our schools safe. CSTAG training is conducted in two (2) levels – Level 1 & Level 2.

CSTAG Level 1 training is provided online and is highly interactive. All school level administrators will need to complete the Level 1 training prior to the Annual Administrators Conference August 4, 2021. Please refer to the JAM dated June 17, 2021 for more specific information regarding Level 1.

CSTAG Level 2 training is a three hour in-person training and multiple sessions will be held for your convenience. The first sessions have been scheduled as follows:

When:
July 22, 2021

Where:
ASB Auditorium
7905 S Redwood Road, West Jordan
Enter from the North nearest 7800 South

Time:
Session 1:   8-11:00am
                   or
Session 2:   12-3:00pm

Please sign up using JPLS for the session you will be attending. School teams should attend the same session.

Additional trainings will be scheduled at later dates to facilitate school teams attending together.

Should you have any questions please contact Travis in Student Services (801.567.8439) or travis.hamblin@jordandistrict.org.

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DATE:
Thursday, July 8, 2021

TO:  
High School Administrators

FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2021 ACT Data Available on Administrator Tableau Viewer Accounts

2021 ACT 11th grade administration data are now available via school administrator Tableau Viewer accounts. School administrators may view the following ACT data from 2016 to 2021:

  • Participation rates for all students and specific student groups
  • Composite, English, Math, Reading, Science and STEM scores for the district and each high school
  • ACT reporting categories for the district and each high school
  • An achievement gap analysis for each student group
  • School score comparisons
  • Student level data, including individual student reports

School administrators may access the ACT dashboards at the following links:

Questions about the ACT dashboards may be directed to Ben Jameson in Evaluation, Research & Accountability.

Published on

DATE:  
Thursday, July 8, 2021

TO: 
High School Administrators

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Shmoop Access for the 2021-22 School Year

School administrators are encouraged to forward this information to their AP teachers.

USBE has once again made available a free ACT prep online program for all high school students from 9th grade and up.  Students may access this free program at this link: schools.shmoop.com

The Magic Word for the 2021-22 school year for students to complete the login process is: FLATTOP.

If schools are interested in booking a training for how to use Shmoop, please contact Shmoop’s state representative, Kelsey Olson, at 908-770-9570 or at kelsey@shmoop.com.

For more information about Shmoop, including instructions for students to set up their own Shmoop account, please see the flyer attached with this memo.

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Please notify your site coaches of the finalized model and schedule for the 2021-22 endorsement training. Please review attached information regarding dates, times, and substitute codes for training.

2021-22 Secondary Coaching Final Schedule

2021-2022  Secondary Coaching Model

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Administrators:

As discussed in Principals' Meeting, we are excited to launch our new BusHive field/activity trip software. The administrator responsible for scheduling your school's field/activity trips will receive a welcome email, which includes BusHive training and information from Kitt this Friday, July 2. The Field Trip Office will then begin accepting field/activity trip requests on Tuesday, July 6, 2021. Please feel free to contact Kitt at 801-567-8809 or Michele at 801-567-8804 with questions.

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Congratulations for those completing the first session of summer school! For reporting purposes, please complete the following sheets in your School ESSER II Worksheet at the close of your first session.

High Schools and Middle Schools:

  • Complete “Summer School Timesheet – License.” Remember to print out and send to payroll unless teachers used True Time OR submitted individual timesheets.
  • Complete “Summer School Timesheet – ESP.” (All ESPs should have used True Time to track hours.)
  • Complete “ESSER Personnel” with the name of your Credit Tracker
  • Complete “Credit Recovery Report Form.”

Elementary Schools:

  • Complete “Summer School Timesheet – License.” Remember to print out and send to payroll unless teachers used True Time OR submitted individual timesheets.
  • Complete “Summer School Timesheet – ESP.” (All ESPs should have used True Time to track hours.)
  • Complete “ESSER Personnel” with the name of your 25-hour Intervention Assistant
  • Complete “Pre/Post Report Form.”

Please feel free to reach out to Noreen Samowitz (ext. 88367) or Shelley Nordick (ext. 88122) for questions or concerns.

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As of March 2021, the Fire and Security department began replacing all employee access badges that are approximately 5 years and older. This process is being conducted on a school by school basis. They are also upgrading badge holders that will assist in preventing wear and loss. Office staff at each location will be contacted for assistance in confirming active employees, in collecting the old badges, and in distributing the new. The process of replacing said employee access badges will be free of charge. Employees will remain responsible for the fee of $7.00 to replace a lost access badge. This will be done through a payroll deduction.

Pass badges, such as portable passes, substitute passes, sweeper passes, and elevator passes, will also be replaced considering the needs of each location.  This is also being conducted on a school by school basis. Once schools receive new pass badges, they will be required to pay the $7.00 replacement fee for any badges that are lost or stolen. This can be done through a journal entry.

Thank you for your ongoing support.

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The T&L department has ordered a full set of Geode decodable readers from Great Minds for each school. The set includes three levels (K, 1, 2) and there are 64 titles with 6 books of each title. Geodes will match the lessons in Really Great Reading and they can be used in whole group or small group instruction. The books should be stored in a place in the school that will allow all teachers to have access to them. These books will be good for students receiving tier 1 instruction in grades K-3 and they can be used as a support for all students in grades K-6 who are receiving intervention in phonics. The books have been delivered to the warehouse at the ASB and they are being prepared to send to schools. T&L is also looking at additional decodable readers for upper grade students as well. More information will be coming as it is available.

Published on

DATE: 
Thursday, July 1, 2021

TO: 
Elementary School Administrators
Middle School Administrators

FROM: 
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
Unofficial RISE Data Available on Tableau

RISE data downloaded from TIDE are now available on school administrator Tableau Viewer accounts.  The dashboards contain RISE proficiency data for ELA, math and science for both the 2021 test administration as well as longitudinal SAGE/RISE data as far back as the 2013-14 school year.  Included in the dashboard are demographic filters (i.e., socioeconomic status, EL, minority and special education status) that will allow administrators to interact with the data to look at individual student group performance.  Dashboards that contain student level data are included as well.

With the 2021 RISE test administration, there are some key things to remember:

  • Grades 4-5 science data are not currently available. Because the core changed, the test also changed.  USBE staff and educators from across the state will be working this summer on standard setting and validation.  Science grades 4-5 data with proficiency cut scores will be released later this fall.
  • The assessment data on these Tableau dashboards are not the official state data and cannot be shared with the general public. The dashboards will be updated with official state data and can then be released to the public later this fall.  However, school administrators may use the data to target student groups for extra support as well as allocate personnel and resources where needed.
  • Student growth will not be calculated for the 2020-21 school year. Thus, for the time being, the dashboards contain only proficiency data.

School administrators will note that, in general, proficiency scores decreased from previous years across the board.  Administrators are encouraged to exercise caution as they analyze their school’s 2021 RISE data.  There are some mitigating factors that make the 2020-21 school year unique in nature and our proficiency scores, along with most LEAs across the state, reflect that.  There is still much to be done to mitigate unfinished learning in the coming year and the 2021 RISE scores are simply a snapshot of where we are in that effort.

School administrators may access RISE data at the following links:

  • District RISE Report – Explore > RISE > RISE Data Review and Analysis > 1 – District Report, RISE, 2014 – Present
  • School RISE Report – Explore > RISE > RISE Data Review and Analysis > 1 – School Report, RISE, 2014 – Present
  • RISE Student Level Data – Explore > RISE > RISE Data Review and Analysis > 1 – 2021 RISE Student Level Data > [Your School] 2021 RISE Student Level Data

Tableau dashboards containing official and final RISE data will be released this fall along with the Opportunity to Learn survey results that students took at the end of their RISE math test.  The OTL survey questions will help frame the relationship between the unique learning environments students and teachers experienced and student achievement on the RISE test and will help school administrators further address unfinished learning during the 2021-22 school year.  A copy of those OTL questions are included with this memo.

Published on

DATE:     
June 23, 2021

TO:  
Principals

FROM:  
Michael Anderson, Associate Superintendent

SUBJECT: 
Fee Waiver Materials 2021-22

The annual Certificate of Compliance report will be due October 31, 2021. October 1st of each year the Local Board Chair, District Superintendent, and each Principal will receive an email containing a personalized link to complete the Certificate of Compliance. The email will be titled Utah State Board of Education School Year 2021-2022 Certificate of Compliance. Each individual will have 30 days to complete the certificate. Click here to access a sample Certificate of Compliance.

All USBE School Fees Notices and School Fee Waiver Applications can be found by clicking HERE.

Forms can be found under Grades K-6 and Grades 7-12 in multiple languages. The Fee Waiver Application, for both elementary and secondary was revised 3/24/2021. Use the current form when having parents fill out the application.

Attention:  Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.