Author: npage

LOCKOUT, LOCKDOWN and Shelter-in-place are emergency responses often confused with one another. Jordan School District created clarifying videos on these responses to train students and staff, all under three minutes in duration, located at: Google Drive > Shared with me > Incident Command Training Videos. Click HERE

REMEMBER: Locks were invented to keep humans out of things. Associate “locks” with humans” and “LOCKOUT” and “LOCKDOWN” with a potentially violent person.  

LOCKOUT and LOCKDOWN are DENY strategies, as part of the AVOID DENY DEFEND response protocols for violence threats. DENY the threat access to you by creating a physical barrier between you and them.

LOCKOUT – external threat

• Call 911 when SAFE TO DO SO
• LOCK them OUT of the building, creating a barrier between you and the threat
• Use the LOCKOUT Card on the dedicated card reader in the main office to quickly lock all exterior doors that are scheduled open at that moment
• Students and staff on the school grounds should come in for safety
• Staff card access badges will still work during a LOCKOUT
• Students and staff remain inside
• Do not let people exit, or enter until the LOCKOUT has ended
• Consider bringing occupants of portables into the main building, if SAFE TO DO SO (For supervision, water, lunch, restrooms, medications, etc.)
• Consider notifying Transportation in case buses are in route to the school
• Post a sign on entrances stating the school is in LOCKOUT
• Remain vigilant
• Keep hallways and common areas clear of students and staff
• If police enact the LOCKOUT, police end the LOCKOUT
• Use the END LOCKOUT Card on the reader in the main office to revert to the door schedule at the time it is ended

LOCKDOWN – internal threat

• Call 911 when SAFE TO DO SO
• Get behind a closed, locked door of a classroom, office, conference room, etc., creating a barrier between you and the threat
• LOCKS, LIGHTS, OUT OF SIGHT
• Consider barricading the door with furniture, if you’re able to do so quickly and safely
• Remain quiet, silence cell phones, make it seem like an unoccupied room to the intruder
• The threat is already inside the building so there is no need to lock exterior doors
• Consider being ready to DEFEND yourself if the intruder gains entrance into the room
• Consider using text messaging to quietly inform the school Incident Command Team of your status
• The police will open the door to clear the room, so there is no need for occupants to open the door

Shelter-in-place – chemical spill or severe weather outside (As defined by FEMA, not a response to violence)

• Call 911 when SAFE TO DO SO
• Remain indoors, seeking “shelter from the storm” or dangerous air outside
• Turn off the electrical breakers to the air handlers to quickly restrict outside air from coming in if there has been a chemical spill/leak outside
• Consider bringing occupants of portables into the main building, if SAFE TO DO SO (For supervision, water, lunch, restrooms, medications, etc.)
• Consider moving occupants to a specific part of the building, or large gathering space for safety purposes
• Take direction from police, fire, or the District accordingly

Use the Jordan School District Incident Command Manual when planning, conducting drills and preparing for emergencies. Please contact JSD Emergency Operations Manager Lance Everill with questions: 801-567-8623, lance.everill@jordandistrict.org

DATE:  
March 17, 2022

TO: 
All Administrators and Administrative Assistants

FROM:  
John Larsen, Business Administrator

SUBJECT:  
Employee Overnight Travel

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As a reminder, when employees travel to conferences or other events and it is not related to:

1. a) student group travel arrangements, or
2. b) an administrative travel stipend arrangement,

the following policies are to be followed (see the Financial Manual for more details):

1. The travel request is to be submitted at least 45 days in advance using the Skyward task process called “Travel Request” so the Travel Buyer has sufficient time to make all arrangements in a cost-effective manner and so the traveler can verify information before the travel occurs. The Travel Buyer makes the airline, hotel, and shuttle arrangements. The Travel Buyer may pay for the conference registration as requested. However, suggestions may be made in the notes of the travel request.
2. All costs associated with the travel are to be listed and preapproved.
3. Any documentation regarding the reason for the travel is to be attached to the travel request (e.g. conference advertisement, schedule, itinerary, etc.).
4. Regardless of how the travel is paid for, the travel must follow the same rules (e.g. grant / non-grant; department / school, etc.).
5. First class, business class, or upgradeable fares should not be requested to be booked or paid for by the District.
6. Lodging will be at the conference site or in a reasonably priced hotel within walking distance of the conference. A reasonably priced hotel is considered the average cost of hotels within the vicinity of the conference.
7. Employees do not earn overtime or trade time for attending or traveling to a conference.
8. Travel less than 50 miles from the employee’s normal work assignment should not include hotel costs or per diem costs.
9. If an employee chooses to drive rather than fly to the conference, the employee will receive a mileage reimbursement equivalent to the lowest airfare available 21 days in advance or the regular mileage reimbursement, whichever is lower.
10. Rental cars are to be used only when other forms of transportation are either not available or those forms of transportation are more costly than a standard rental car with the hotel parking fees. Rental cars cannot be prepaid by the Travel Buyer. The traveler will need to pay for car rentals and be reimbursed if not on a P-Card.
11. Original receipts for airport parking fees, luggage fees, ground transportation (Uber, Lyft, cabs), or other costs must accompany the reimbursement request after the travel occurs. Any applicable per diem will be paid at the same time as these reimbursements. Costs not pre-approved for the travel are not reimbursed.
12. P-Card use is acceptable only for the following items when pre-approved:
    1. Baggage fees
    2. WIFI if not offered with the hotel
    3. Transportation to/from the hotel/airport
    4. Airport parking
    5. Rental cars
    6. Conference registration
13. For many personal reasons employees may want to pay for some additional travel costs that the District cannot pay for. For example, if the employee wishes to rent a car so they can tour the city, visit some sites, go out to eat at a distant establishment, etc. or if the employee wishes to extend the trip so they can see some sites, the employee should pay for these additional costs and report leave time as applicable.
14. The State Auditor has prohibited government entities from booking or paying for non-employees’ travel even when there is a plan to reimburse the government entity.

DATE:    
March 17, 2022

TO: 
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT: 
Thriving Schools: A Summit for Student Success

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These past few years have both challenged us and taught us the importance of prioritizing empathy, relationships, and social-emotional learning to support students. Above all we know that a thriving school community starts with ongoing learning and reflection.

Thriving Schools: A Panorama Summit for Student Success originally aired on February 15^th – but they have made it available to access until May 16^th for FREE. The topics include:

• What does it mean for schools to thrive?
• MTSS and data-based decision-making.
• School Counselors as leaders within a multi-tiered, multi-domain system of support.
• Creating a shared understanding & partnering with families to supporting the social-emotional growth.

You may access the summit at the following link:

THRIVING SCHOOLS: A Panorama Summit of Student Success

Please feel free to share this resource with your counselors, psychologists, social workers, leadership teams and/or teachers as you see fit.

Principals:

We have scheduled two separate training sessions on the operation of the school's security camera and software. The training will include the use of the software, saving of camera footage and the transferring of that footage to the appropriate device. We receive many requests for help in this area.

The training will be held on March 23, 2022.

Session 1: 9:00-10:00 am

Session 2: 1:00-2:00 pm

Both sessions will be held at the Auxiliary Service Building in the Presentation Room, enter at Entrance C. It is recommended that at least one administrator per building attend one of the sessions and if possible send one hall monitor to each session. No registration is needed for this training.

Please note that the following positions will be available for schools for the 2022-2023 school year only using ESSER III funds. 

• High Schools 1.0 FTE for a tracker
• Middle Schools 0.25 FTE for a tracker
• Elementary Schools 25-hour assistant to support intervention

Any additional trackers or aides that have previously been paid for using CARES / ESSER funds will be the responsibility of the school for the 2022-2023 school year. 

Schools will need to update budget codes for personnel who will be covered through ESSER III funds in 2022-2023. Please complete a New Hire/Change Form and code ESSER III Budget #7225 starting July 1, 2022.

The following Budget Codes will be discontinued after July 1, 2022:

10 E xxx 7211 1084 165 and 10 E xxx 7215 1084 165